{"schemaVersion":"jobsearcher.job.v1","id":"9ca1ee33ecb7d2fc2ebc00f6","url":"https://jobsearcher.com/jobs/9ca1ee33ecb7d2fc2ebc00f6","canonicalUrl":"https://jobsearcher.com/jobs/9ca1ee33ecb7d2fc2ebc00f6","title":"Operations Assistant - Receptionist","description":"Fish & Richardson, the premier global intellectual property law firm, is trusted by the world’s most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish’s Austin team in our fast-paced Operations Department as an Operations Assistant - Receptionist.\n\nInternal applicants: apply via UKG Pro by navigating to Myself > My Company> View opportunities.\n\nHow Will You Make a Difference?\n\nAnswer phones and direct calls. Operate a multi-line telephone console in order to relay incoming, outgoing and intra-system calls. Direct telephone calls to appropriate attorneys and staff. Take messages for visitors and staff.\nMeet and greet clients and visitors to the office, ensure proper clearance and routing (including use of The Receptionist visitor management kiosk) of such parties in accordance with firm policies.\nSchedule conference rooms and attorney visiting offices and maintain records. Deliver and set up food and refreshments in advance of meetings. Break down equipment and clean rooms promptly afterward.\nCoordinate catering orders for meetings and events.\nMaintain neatness of lobby, reception area, conference rooms, and visiting offices. Ensure all equipment is available and working, surfaces are clean, and supplies are replenished as needed.\nSchedule video conferences, keep track of connections and equipment, arrange conference calls, provide conference room support for video conferencing and device setup assistance.\nAssist with new hire onboarding, including preparation of orientation paperwork, communicating general office policies, answering employee questions, directing them to others as appropriate.\nLog and distribute all incoming and outgoing mail, packages, deliveries, and faxes. Ensure delivery to the proper recipient. Maintain record of outgoing packages and other items. Schedule courier deliveries and pick-ups as requested.\nManage kitchen and office supply inventory levels, stock and order supplies as needed.\nAssist with coordination of office social events (e.g, summer outing, holiday party, monthly socials, staff appreciation day, etc.) as requested by Office Manager.\nReceive, code, and forward invoices and expense reimbursements to accounting. Follow up with accounting regarding any problems.\nAssist with coordination of office repairs, renovations, and facility-related projects.\nComplete assigned copying, scanning, printing, and binding projects.\nAssist with administrative tasks to support the Operations Department, Practice Groups, and other administrative groups as requested by the Office Manager.\n\nWhat Will You Bring to the Table?\n\nHigh school diploma or equivalent.\n6+ months professional office administration experience; preferably in a law office.\nProficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create, edit and manage documents, spreadsheets, presentations and emails.\nAbility to organize and prioritize numerous tasks and complete them under time constraints.\nAbility to work well within a team-oriented environment and contribute to effective team relationships as well the ability to work independently.\nInterpersonal skills necessary to communicate by telephone and in person with a diverse group of visitors, vendors, attorneys, and staff to provide information with courtesy and tact.\nAbility to change and adapt to current and future responsibilities and circumstances.\nAbility to work onsite in the Austin office 5 days per week is required.\n\nWhy Fish?\n\nWhen you join our team, we offer:\n\nCompetitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement\nAward-winning retirement and profit sharing plans with employer contribution\nA family-friendly atmosphere with back-up child care, as well as health and wellness initiatives\nA positive culture ranked as one of the best in the country in Vault’s 2026 law firm survey\n\nOur Commitment to Diversity\n\nAs a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.\n\n#LI-DM1\n\n#LI-Onsite\n\nEqual Opportunity Employer\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.","company":"Fish","rawCompany":"fish","city":"Austin","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-08-19T18:45:52.398Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"541110","title":"Offices of Lawyers","slug":"offices-of-lawyers"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"541199","title":"All Other Legal Services","slug":"all-other-legal-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Operations Assistant - Receptionist","description":"Fish & Richardson, the premier global intellectual property law firm, is trusted by the world’s most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish’s Austin team in our fast-paced Operations Department as an Operations Assistant - Receptionist.\n\nInternal applicants: apply via UKG Pro by navigating to Myself > My Company> View opportunities.\n\nHow Will You Make a Difference?\n\nAnswer phones and direct calls. Operate a multi-line telephone console in order to relay incoming, outgoing and intra-system calls. Direct telephone calls to appropriate attorneys and staff. Take messages for visitors and staff.\nMeet and greet clients and visitors to the office, ensure proper clearance and routing (including use of The Receptionist visitor management kiosk) of such parties in accordance with firm policies.\nSchedule conference rooms and attorney visiting offices and maintain records. Deliver and set up food and refreshments in advance of meetings. Break down equipment and clean rooms promptly afterward.\nCoordinate catering orders for meetings and events.\nMaintain neatness of lobby, reception area, conference rooms, and visiting offices. Ensure all equipment is available and working, surfaces are clean, and supplies are replenished as needed.\nSchedule video conferences, keep track of connections and equipment, arrange conference calls, provide conference room support for video conferencing and device setup assistance.\nAssist with new hire onboarding, including preparation of orientation paperwork, communicating general office policies, answering employee questions, directing them to others as appropriate.\nLog and distribute all incoming and outgoing mail, packages, deliveries, and faxes. Ensure delivery to the proper recipient. Maintain record of outgoing packages and other items. Schedule courier deliveries and pick-ups as requested.\nManage kitchen and office supply inventory levels, stock and order supplies as needed.\nAssist with coordination of office social events (e.g, summer outing, holiday party, monthly socials, staff appreciation day, etc.) as requested by Office Manager.\nReceive, code, and forward invoices and expense reimbursements to accounting. Follow up with accounting regarding any problems.\nAssist with coordination of office repairs, renovations, and facility-related projects.\nComplete assigned copying, scanning, printing, and binding projects.\nAssist with administrative tasks to support the Operations Department, Practice Groups, and other administrative groups as requested by the Office Manager.\n\nWhat Will You Bring to the Table?\n\nHigh school diploma or equivalent.\n6+ months professional office administration experience; preferably in a law office.\nProficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create, edit and manage documents, spreadsheets, presentations and emails.\nAbility to organize and prioritize numerous tasks and complete them under time constraints.\nAbility to work well within a team-oriented environment and contribute to effective team relationships as well the ability to work independently.\nInterpersonal skills necessary to communicate by telephone and in person with a diverse group of visitors, vendors, attorneys, and staff to provide information with courtesy and tact.\nAbility to change and adapt to current and future responsibilities and circumstances.\nAbility to work onsite in the Austin office 5 days per week is required.\n\nWhy Fish?\n\nWhen you join our team, we offer:\n\nCompetitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement\nAward-winning retirement and profit sharing plans with employer contribution\nA family-friendly atmosphere with back-up child care, as well as health and wellness initiatives\nA positive culture ranked as one of the best in the country in Vault’s 2026 law firm survey\n\nOur Commitment to Diversity\n\nAs a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.\n\n#LI-DM1\n\n#LI-Onsite\n\nEqual Opportunity Employer\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.","datePosted":"2026-08-19T18:45:52.398Z","dateModified":"2026-08-19T18:45:52.398Z","hiringOrganization":{"@type":"Organization","name":"Fish","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Austin","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"9ca1ee33ecb7d2fc2ebc00f6"},"url":"https://jobsearcher.com/jobs/9ca1ee33ecb7d2fc2ebc00f6"}}