{"schemaVersion":"jobsearcher.job.v1","id":"9b22faed957eca56c36c2cfc","url":"https://jobsearcher.com/jobs/9b22faed957eca56c36c2cfc","canonicalUrl":"https://jobsearcher.com/jobs/9b22faed957eca56c36c2cfc","title":"Executive Assistant-Temporary","description":"Posted Thursday, August 27, 2026 at 5:00 AM\r\nTekPro Support Services, LLC (TSS) is a government contracting and consulting firm supporting several federal agencies and military installations across the U.S. We are currently seeking an Executive Assistant to support our ongoing mission with the Department of Homeland Security in Springfield, VA. This position is temporary for approximately 12 weeks.\r\nFPS is the security and law enforcement component of the Department of Homeland Security which is responsible for protecting federally owned or leased facilities. The FPS mission is to provide a safe environment in which Federal agencies conduct their business without fear of violence, crime, or disorder.\r\nWhat You'll Do:\r\nExecutive Travel Management\r\nProactively plan and coordinate domestic and international travel in compliance with DHS travel regulations.\r\nBook flights, lodging, ground transportation, and coordinate logistics.\r\nPrepare detailed travel itineraries and briefing books.\r\nEnsure travel authorizations and vouchers are processed in the approved system and reconcile expenses in a timely manner.\r\nExecutive Calendar and Meeting Management\r\nStrategically manage complex calendars, ensuring alignment with leadership priorities.\r\nCoordinate and schedule internal and external engagements, to include high-ranking government officials and interagency partners and stakeholders.\r\nProvide read-ahead materials in a timely manner.\r\nProvide hybrid meeting support, including drafting agendas, taking comprehensive notes, preparing minutes, and tracking action items.\r\nTask and Correspondence Management\r\nOversee all correspondence, documentation, and taskings directed to the supported office.\r\nReview, edit, comment, and format documentation such as memos, letters, and messaging prior to senior-level review.\r\nTrack deadlines, assign action items to appropriate subject matter experts, and perform quality control checks.\r\nEscalate urgent, short-suspense matters requiring immediate attention to senior-level officials and subject matter experts in a timely manner.\r\nMaintain mastery of and utilize official task management systems.\r\nProvide senior leadership with a daily report of taskers assigned to the directorate.\r\nProject and Event Coordination\r\nProvide logistical and administrative support for special projects, events, and executive initiatives.\r\nPlan and coordinate conferences, town halls, and high-level meetings with minimal oversight.\r\nFront Office and Stakeholder Engagement\r\nServe as the first point of contact for executive offices, screen visitors, and manage front desk operations.\r\nRepresent the executive office in a professional manner in all interactions.\r\nBuild and maintain strong working relationships with internal divisions and external stakeholders.\r\nExecutive Communication Support\r\nCommunicate the senior-level officials' agenda, mission, and ideas to ensure they are clearly described in oral and written communications.\r\nDraft, review, and format executive-level correspondence, reports, and presentations.\r\nEnsure communications reflect the tone and professionalism expected of senior leadership.\r\nServe as a liaison between SES officials, staff members, and internal and external stakeholders.\r\nOperational and Administrative Services\r\nOversee office supply management, space coordination, mail handling, and inventory tracking.\r\nMaintain digital and physical filing systems and ensure compliance with records management policies.\r\nProvide timely support in processing timesheets, tracking time and attendance, and ensuring payroll accuracy.\r\nStrategic Administrative Functions\r\nAnalyze administrative workflows and recommend process improvements.\r\nAssist in the development and tracking of budgets and expenditure forecasts.\r\nGuide and support subordinate administrative personnel to promote office effectiveness and adherence to policy.\r\nWhat You Bring\r\nMinimum of five to seven years of experience supporting SES or equivalent senior-level executives.\r\nAbility to manage tasks with precision and attention to detail while handling multiple responsibilities and ensuring accuracy.\r\nProficiency in Microsoft Office Suite, video conferencing platforms, and task and travel management systems.\r\nDemonstrated discretion, professionalism, and experience handling sensitive and confidential information.\r\nStrong organizational, written, and verbal communication skills, with the ability to represent executive offices effectively.\r\nJ-18808-Ljbffr","company":"Tekpro Support Services","rawCompany":"tekpro support services","city":"Springfield","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-09-10T12:37:34.311Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant-Temporary","description":"Posted Thursday, August 27, 2026 at 5:00 AM\r\nTekPro Support Services, LLC (TSS) is a government contracting and consulting firm supporting several federal agencies and military installations across the U.S. We are currently seeking an Executive Assistant to support our ongoing mission with the Department of Homeland Security in Springfield, VA. This position is temporary for approximately 12 weeks.\r\nFPS is the security and law enforcement component of the Department of Homeland Security which is responsible for protecting federally owned or leased facilities. The FPS mission is to provide a safe environment in which Federal agencies conduct their business without fear of violence, crime, or disorder.\r\nWhat You'll Do:\r\nExecutive Travel Management\r\nProactively plan and coordinate domestic and international travel in compliance with DHS travel regulations.\r\nBook flights, lodging, ground transportation, and coordinate logistics.\r\nPrepare detailed travel itineraries and briefing books.\r\nEnsure travel authorizations and vouchers are processed in the approved system and reconcile expenses in a timely manner.\r\nExecutive Calendar and Meeting Management\r\nStrategically manage complex calendars, ensuring alignment with leadership priorities.\r\nCoordinate and schedule internal and external engagements, to include high-ranking government officials and interagency partners and stakeholders.\r\nProvide read-ahead materials in a timely manner.\r\nProvide hybrid meeting support, including drafting agendas, taking comprehensive notes, preparing minutes, and tracking action items.\r\nTask and Correspondence Management\r\nOversee all correspondence, documentation, and taskings directed to the supported office.\r\nReview, edit, comment, and format documentation such as memos, letters, and messaging prior to senior-level review.\r\nTrack deadlines, assign action items to appropriate subject matter experts, and perform quality control checks.\r\nEscalate urgent, short-suspense matters requiring immediate attention to senior-level officials and subject matter experts in a timely manner.\r\nMaintain mastery of and utilize official task management systems.\r\nProvide senior leadership with a daily report of taskers assigned to the directorate.\r\nProject and Event Coordination\r\nProvide logistical and administrative support for special projects, events, and executive initiatives.\r\nPlan and coordinate conferences, town halls, and high-level meetings with minimal oversight.\r\nFront Office and Stakeholder Engagement\r\nServe as the first point of contact for executive offices, screen visitors, and manage front desk operations.\r\nRepresent the executive office in a professional manner in all interactions.\r\nBuild and maintain strong working relationships with internal divisions and external stakeholders.\r\nExecutive Communication Support\r\nCommunicate the senior-level officials' agenda, mission, and ideas to ensure they are clearly described in oral and written communications.\r\nDraft, review, and format executive-level correspondence, reports, and presentations.\r\nEnsure communications reflect the tone and professionalism expected of senior leadership.\r\nServe as a liaison between SES officials, staff members, and internal and external stakeholders.\r\nOperational and Administrative Services\r\nOversee office supply management, space coordination, mail handling, and inventory tracking.\r\nMaintain digital and physical filing systems and ensure compliance with records management policies.\r\nProvide timely support in processing timesheets, tracking time and attendance, and ensuring payroll accuracy.\r\nStrategic Administrative Functions\r\nAnalyze administrative workflows and recommend process improvements.\r\nAssist in the development and tracking of budgets and expenditure forecasts.\r\nGuide and support subordinate administrative personnel to promote office effectiveness and adherence to policy.\r\nWhat You Bring\r\nMinimum of five to seven years of experience supporting SES or equivalent senior-level executives.\r\nAbility to manage tasks with precision and attention to detail while handling multiple responsibilities and ensuring accuracy.\r\nProficiency in Microsoft Office Suite, video conferencing platforms, and task and travel management systems.\r\nDemonstrated discretion, professionalism, and experience handling sensitive and confidential information.\r\nStrong organizational, written, and verbal communication skills, with the ability to represent executive offices effectively.\r\nJ-18808-Ljbffr","datePosted":"2026-09-10T12:37:34.311Z","dateModified":"2026-09-10T12:37:34.311Z","hiringOrganization":{"@type":"Organization","name":"Tekpro Support Services","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Springfield","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"9b22faed957eca56c36c2cfc"},"url":"https://jobsearcher.com/jobs/9b22faed957eca56c36c2cfc"}}