Construction Operations Coordinator

Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers’ greatest asset – their home.But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you’re starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day.Join us and lay the foundation for your success. Apply today!Job PurposeThe Construction Project Coordinator plays a pivotal role in providing support to Eco Soil operations through project setup, permitting, billing, forecasting coordination, and system management across BuilderTrend and Microsoft Business Central. This role partners closely with Sales, Operations, Project Management, and Finance to support accurate project execution, revenue tracking, and operational reporting.Duties And ResponsibilitiesSales & Job SetupManage sales leads, customer profiles, job setup, and document repositories within BuilderTrendConfigure project details and assign jobs to Project ManagersMaintain sales pipeline reporting and injection start datesPermitting & ComplianceManage STEERS permitting, permit submissions, approvals, and inspectionsTrack permitting timelines and coordinate project closeoutsChange Orders & Revenue TrackingManage change orders and forecasting updates within BuilderTrend and ExcelMaintain alignment between sales, forecasting, and operational reportingPartner with the Branch Finance Manager to support reporting accuracyAccounts Receivable & BillingIssue invoices and manage AR follow-up activitiesMaintain aging reports, collection notes, and customer communicationSubmit payment applications through customer platforms including Procore, KB Patrol, and PulteProduction & Forecasting SupportUpdate weekly revenue, KPI metrics, and production reportingAssist with month-end revenue reconciliation and discrepancy resolutionSupport forecasting accuracy with branch leadership and FinanceResearch and report operational discrepancies to the Branch Finance ManagerWarranty & Post-Completion AdministrationManage warranty records, lot reporting, and post-injection documentationReview post-injection invoices and proposalsQualifications1-2 years of administrative support experience, preferably in field construction, working with commercial contractors. Requires excellent communication and interpersonal skills, including verbal and written communication. Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook , Adobe (pdf editing). Knowledge of office management systems and procedures. High attention to detail and problem-solving skills. Strong Microsoft Excel skills including pivot tables, reconciliation logic, and upload templatesExperience preparing ERP upload data, preferably within Microsoft Business CentralUnderstanding of forecasting, AR processes, and month-end supportDedication to providing excellent customer service Preferred QualificationsCommercial construction or specialty trade experienceAdvanced BuilderTrend experience including forecasting, invoicing, workflow management, and reportingExperience within private equity-backed organizationsExposure to Domo, Procore, or similar project management systemsWorking ConditionsThe Construction Field Coordinator will work in an office environment and will sit at a local branch.Physical RequirementsThis role will require standing, walking, moving, carrying, bending, reaching, handling, pushing and pulling, driving and lifting.What We ProvideCompetitive PayEmployee Company Ownership OpportunitiesIndustry Leading Training ProgramsLeadership Development and Career Growth TracksComprehensive and Affordable Benefits PackageTop Workplace with Award Winning Culture