{"schemaVersion":"jobsearcher.job.v1","id":"9afa931bb67364e2cdbc554e","url":"https://jobsearcher.com/jobs/9afa931bb67364e2cdbc554e","canonicalUrl":"https://jobsearcher.com/jobs/9afa931bb67364e2cdbc554e","title":"AP Team Lead","description":"Summary of Responsibilities\nThe Primary responsibilities of the Accounts Payable Coordinator include managing the A/P invoice flow through the office from incoming mail, inputting invoices into A/P, selecting invoices currently due for payment, and resolving vendor issues. Duties also include ensuring W-9s are obtained for all vendors, managing the year-end 1099 process, and monitoring concur system for employee expense approvals. This position requires a large degree of attention to detail, as we have a large amount of vendors throughout US, Canada and Mexico.\nEssential Job Functions\nManage the process of the accounts payable invoices by AP analysts and interns\nOptimize the account payable function by proposing and implementing new processes\nDistribute to project managers or appropriate corporate personnel for approval\nMaintain the vendor master file, ensuring all credentials are up-to-date, ensuring all new vendors submit a W-9, so that correct Tax ID and addresses and phone numbers for vendors are obtained\nAssist the project managers with questions about invoices and payments on subs and suppliers on their jobs\nGenerate an open A/P report for all outstanding invoices to be reviewed by assistance controller to ensure payments are being processed timely.\nCreate payments in the bank portals and submit for approval\nOn a bi-weekly basis, review the approved employee expense reimbursements from Concur and enter in SAP for payment\nResolve Concur admin tasks for USA and Canada, provide support to employee questions\nDownload invoices from portal to ensure completeness\nCheck for proper sales tax charges (Master different tax requirements throughout US, Canada and Mexico)\nCheck for proper approval of returned invoices\nEnter 'on demand/daily/weekly' invoices, including employee expense reimbursements from concur, into SAP\nReview open A/P to propose what should be paid on the by-weekly payment batch and approve by assistant controller\nSet up monthly and quarterly recurring invoice payments in payment file for US, Canada and Mexico\nField phone calls from subcontractors and vendors about payments\n\nPosition Requirements\nCritical thinking, problem solving, and judgment and decision making abilities.\nAbility to work in a team environment as well as independently and be self-driven\nAbility to meet deadlines and work well under pressure\nExcellent interpersonal and organizational skills\nExcellent computer skills in a Microsoft Windows environment\nProven leadership skills and time management\nQualifications and Experience\nAssociate degree in Finance/Accounting/Business administration\n3 to 5 years’ experience in accounts payable\nProven capabilities in multi-tasking, problem-solving, and prioritizing workloads\nA minimum of 1 year experience as team management\nAbility to do process optimization\nLanguage\nEnglish: Fluent, spoken and written\nSpanish","company":"Syntax Systems","rawCompany":"syntax systems","city":"Durham","state":"NC","isRemote":false,"isActive":false,"createdAt":"2026-07-16T13:59:23.549Z","occupations":[{"code":"13-2011.00","title":"Accountants and Auditors","slug":"accountants-and-auditors"},{"code":"43-3031.00","title":"Bookkeeping, Accounting, and Auditing Clerks","slug":"bookkeeping-accounting-and-auditing-clerks"},{"code":"11-3031.01","title":"Treasurers and Controllers","slug":"treasurers-and-controllers"}],"industries":[{"code":"541219","title":"Other Accounting Services","slug":"other-accounting-services"},{"code":"541214","title":"Payroll Services","slug":"payroll-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"AP Team Lead","description":"Summary of Responsibilities\nThe Primary responsibilities of the Accounts Payable Coordinator include managing the A/P invoice flow through the office from incoming mail, inputting invoices into A/P, selecting invoices currently due for payment, and resolving vendor issues. Duties also include ensuring W-9s are obtained for all vendors, managing the year-end 1099 process, and monitoring concur system for employee expense approvals. This position requires a large degree of attention to detail, as we have a large amount of vendors throughout US, Canada and Mexico.\nEssential Job Functions\nManage the process of the accounts payable invoices by AP analysts and interns\nOptimize the account payable function by proposing and implementing new processes\nDistribute to project managers or appropriate corporate personnel for approval\nMaintain the vendor master file, ensuring all credentials are up-to-date, ensuring all new vendors submit a W-9, so that correct Tax ID and addresses and phone numbers for vendors are obtained\nAssist the project managers with questions about invoices and payments on subs and suppliers on their jobs\nGenerate an open A/P report for all outstanding invoices to be reviewed by assistance controller to ensure payments are being processed timely.\nCreate payments in the bank portals and submit for approval\nOn a bi-weekly basis, review the approved employee expense reimbursements from Concur and enter in SAP for payment\nResolve Concur admin tasks for USA and Canada, provide support to employee questions\nDownload invoices from portal to ensure completeness\nCheck for proper sales tax charges (Master different tax requirements throughout US, Canada and Mexico)\nCheck for proper approval of returned invoices\nEnter 'on demand/daily/weekly' invoices, including employee expense reimbursements from concur, into SAP\nReview open A/P to propose what should be paid on the by-weekly payment batch and approve by assistant controller\nSet up monthly and quarterly recurring invoice payments in payment file for US, Canada and Mexico\nField phone calls from subcontractors and vendors about payments\n\nPosition Requirements\nCritical thinking, problem solving, and judgment and decision making abilities.\nAbility to work in a team environment as well as independently and be self-driven\nAbility to meet deadlines and work well under pressure\nExcellent interpersonal and organizational skills\nExcellent computer skills in a Microsoft Windows environment\nProven leadership skills and time management\nQualifications and Experience\nAssociate degree in Finance/Accounting/Business administration\n3 to 5 years’ experience in accounts payable\nProven capabilities in multi-tasking, problem-solving, and prioritizing workloads\nA minimum of 1 year experience as team management\nAbility to do process optimization\nLanguage\nEnglish: Fluent, spoken and written\nSpanish","datePosted":"2026-07-16T13:59:23.549Z","dateModified":"2026-07-16T13:59:23.549Z","hiringOrganization":{"@type":"Organization","name":"Syntax Systems","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Durham","addressRegion":"NC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"9afa931bb67364e2cdbc554e"},"url":"https://jobsearcher.com/jobs/9afa931bb67364e2cdbc554e"}}