Executive Assistant to the CEO - 60173794349

Executive Assistant to the CEOLocation: RemoteType: Full-TimeSchedule: Monday-Friday | 8:00 AM - 4:00 PM PSTReports To: CEOSecondary Support: Chief of StaffAbout The OpportunityWe are a fast-growing, venture-backed B2B SaaS company operating at the intersection of AI and marketing technology. Our leadership team is scaling quickly, and we are looking for a highly proactive, operationally-minded Executive Assistant to serve as a true extension of the CEO’s office.This is not a traditional administrative support role focused solely on scheduling and travel coordination. This position is designed for someone who thrives in high-growth startup environments, operates independently, and can build systems, improve workflows, and help drive operational excellence across the executive function.You will work closely with both the CEO and Chief of Staff to manage communication flow, operational coordination, executive meetings, documentation, and strategic priorities. The right person is highly organized, exceptionally responsive, business-curious, and comfortable interacting with senior stakeholders including investors, customers, executives, and cross-functional leadership teams.What You’ll OwnExecutive Calendar & Priority ManagementOwn and proactively manage the CEO’s calendar across internal and external meetingsAnticipate scheduling conflicts and resolve them before they become issuesPrioritize meetings based on strategic importance and business impactPrepare contextual meeting briefs so the CEO enters meetings fully informedBuild systems and calendar frameworks that improve executive efficiencyInbox, Communication & Relationship ManagementManage and triage the CEO’s email inbox and LinkedIn communicationsDraft and respond to routine communications on behalf of the CEO using their tone and voiceIdentify high-priority conversations and escalate appropriatelyEnsure no important thread, follow-up, or relationship falls through the cracksCoordinate introductions and facilitate smooth communication between stakeholdersExecutive Operations & Daily Digest Ownership Build and manage a structured daily executive digest consolidating:Emails requiring actionLinkedIn opportunitiesSlack updatesScheduling prioritiesKey follow-upsPresent information clearly, concisely, and with recommended next actionsHelp streamline communication and reduce executive noiseMeeting Support & Cross-Functional CoordinationAttend executive leadership meetings and capture high-quality real-time notesSynthesize discussions into actionable summaries and follow-up itemsSupport board preparation, leadership meetings, company all-hands, and operational initiativesCoordinate with internal teams to ensure accountability and executionSOPs, Documentation & Operational Infrastructure Build and maintain operational documentation within Notion and other internal systemsDevelop SOPs for executive workflows including:Inbox managementCommunication processesMeeting preparationExecutive routinesInternal coordinationHelp create scalable infrastructure for the CEO Office as the company growsWhat We’re Looking ForRequired Experience2+ years of experience supporting executives within fast-paced tech, startup, SaaS, or high-growth environmentsPrior experience working directly with founders, CEOs, or senior leadership teams strongly preferredExperience operating independently with minimal oversightCore SkillsExceptional written and verbal English communication skillsStrong executive presence and professionalismExcellent judgment and decision-making abilityHigh attention to detail and organizational skillsStrong real-time note-taking and information synthesis abilitiesAbility to manage multiple priorities simultaneously without losing accuracyTechnical ProficiencyYou Should Be Highly Comfortable WithGoogle Workspace (Gmail, Calendar, Docs, Sheets)SlackNotionAI productivity toolsCalendar and project management systemsPersonality & Work Style FitWe Are Looking For Someone WhoTakes initiative instead of waiting for directionThinks proactively and anticipates needs before they ariseCommunicates clearly and conciselyIs highly responsive during working hoursEnjoys building systems and improving workflowsIs comfortable interacting with senior executives, investors, and customersCan thrive in an async, fast-moving startup environmentPreferred Candidate LocationsStrong Preference For Candidates Located InMexicoColombiaPeruEcuadorCosta RicaPanamaAdditional Strong Markets IncludeBrazilArgentinaUruguayBenefits & PerksFully RemoteWork from anywhere while collaborating with a globally distributed team.Flexible Time OffWe encourage team members to take time to recharge and observe local holidays.Professional DevelopmentExposure to cutting-edge AI workflows and toolsAccess to mentorship and learning opportunitiesGrowth opportunities within a rapidly scaling companyCollaborative Startup CultureHigh ownership environmentFast decision-makingTransparent communicationOpportunity to directly impact executive operations and company growthIdeal Candidate ProfileThis role is ideal for someone who wants to grow beyond traditional executive assistance into strategic operations, executive partnership, and startup leadership support.You should be energized by ambiguity, capable of creating structure where none exists, and excited to become a key operational partner inside a scaling technology company