{"schemaVersion":"jobsearcher.job.v1","id":"98d7734d55cec86dcf554831","url":"https://jobsearcher.com/jobs/98d7734d55cec86dcf554831","canonicalUrl":"https://jobsearcher.com/jobs/98d7734d55cec86dcf554831","title":"Construction Project Coordinator/Purchasing","description":"Construction Project Coordinator\nWe are seeking a detail-oriented and organized Project Coordinator with a background in the construction industry to join our team. The Project Coordinator will be responsible for supporting billing activities, ensuring timely invoices and payment processing. The ideal candidate will have experience working with Vista (Viewpoint) billing software and proficiency in Excel files. The ideal candidate will be required to work closely with project managers, project operations, our clients, and accounting in coordinating all contractual requirements and documentation tasks. This is a 40 hour per week full-time position located in our Eagan (preferred) or Sauk Rapids, Minnesota office. The salary range for this role is between $26/hour to $31/hour, commensurate on relevant education, experience, and other job related factors.\nDuties and Responsibilities:\nCreate new and maintain existing projects in our Project Management system, including notifying necessary teams if there are subcontractors (AP) , owner-controlled insurance program (OCIP), or prevailing wage (PR).\nEnter and track contract change orders for existing projects.\nMaintain comprehensive project files, including contracts and other relevant documentation . Organize and update project files with contracts, and necessary documents. Ensure all project documentation is easily accessible.\nPrepare and review invoices for accuracy, completeness, and compliance with customer contract terms.\nProvide completed invoices and lien waivers to Project Accountant or Accounts Receivable for review as needed.\nEnsure timely submission of invoices to clients, including submitting invoices via client portals such as Textura, E-builder, GCPAY, Procore etc.\nReview AR Aging to follow up on outstanding invoices, resolve billing discrepancies and held retention.\nCoordinate with accounts receivable and clients to address billing inquiries, provide necessary documentation, and ensure prompt payment.\nUtilize the Work in Progress (WIP) report to identify underbillings, missing cost projections, unapproved change orders, inaccurate GM% and work the PM to resolve.\nAttend and/or arrange project status meetings as needed.\nGenerating project reports as needed.\nAssist in project close out with the PM team, update Vista with necessary information and transition to the service department as needed.\nProvide general support to the accounting team as needed.\nSupport acquisition integration as needed.\nRequired Skills & Abilities:\nExcellent communication skills, both verbal and written, with the ability to interact professionally with clients and team members.\nStrong organizational skills and ability to maintain accurate records and documentation.\nResponsible, detail oriented, personable, and well-organized team player with a positive attitude and willingness to learn and adapt.\nFamiliarity with construction billing processes, contracts, and terminology a plus.\nStrong analytical and problem-solving skills with keen attention to detail.\nKnowledge of Vista software is preferred; experience with other construction management software is a plus.\nEducation, License and Experience:\n2-3 years billing and coordination experience, preferably in a construction environment.\nBachelor's degree (Finance and Accounting preferred), or equivalent combination of education and experience.\nStrong Microsoft Office Suite (particularly Excel) skills.\nPhysical Requirements:\nRequires prolonged sitting, standing, some bending, stooping, and stretching. Requires manual dexterity and eye-hand coordination for data input.\nOccasionally lifts and carries items weighing up to 20 pounds.\nMust maintain a clear background check in order to satisfy customer jobsite badging requirements.\nConsistent, reliable, and timely attendance\nMaintain a clear drug and alcohol screening protocol.\nReasonable accommodation may be made to enable individuals with disabilities to perform essential functions.\nTravel Requirements:\nUp to 20% travel may be required.\nThis job description does not list all the duties of the job. You may be asked by supervisors or management to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.\nManagement has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.\nAn Equal Opportunity Employer\nWe do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.\nJob Type: Full-time\nPay: $26.00 - $31.00 per hour\nWork Location: In person","company":"Beacon Communications","rawCompany":"beacon communications","city":"Eagan","state":"MN","isRemote":false,"isActive":false,"createdAt":"2026-08-04T15:32:47.226Z","occupations":[{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"13-1051.00","title":"Cost Estimators","slug":"cost-estimators"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Construction Project Coordinator/Purchasing","description":"Construction Project Coordinator\nWe are seeking a detail-oriented and organized Project Coordinator with a background in the construction industry to join our team. The Project Coordinator will be responsible for supporting billing activities, ensuring timely invoices and payment processing. The ideal candidate will have experience working with Vista (Viewpoint) billing software and proficiency in Excel files. The ideal candidate will be required to work closely with project managers, project operations, our clients, and accounting in coordinating all contractual requirements and documentation tasks. This is a 40 hour per week full-time position located in our Eagan (preferred) or Sauk Rapids, Minnesota office. The salary range for this role is between $26/hour to $31/hour, commensurate on relevant education, experience, and other job related factors.\nDuties and Responsibilities:\nCreate new and maintain existing projects in our Project Management system, including notifying necessary teams if there are subcontractors (AP) , owner-controlled insurance program (OCIP), or prevailing wage (PR).\nEnter and track contract change orders for existing projects.\nMaintain comprehensive project files, including contracts and other relevant documentation . Organize and update project files with contracts, and necessary documents. Ensure all project documentation is easily accessible.\nPrepare and review invoices for accuracy, completeness, and compliance with customer contract terms.\nProvide completed invoices and lien waivers to Project Accountant or Accounts Receivable for review as needed.\nEnsure timely submission of invoices to clients, including submitting invoices via client portals such as Textura, E-builder, GCPAY, Procore etc.\nReview AR Aging to follow up on outstanding invoices, resolve billing discrepancies and held retention.\nCoordinate with accounts receivable and clients to address billing inquiries, provide necessary documentation, and ensure prompt payment.\nUtilize the Work in Progress (WIP) report to identify underbillings, missing cost projections, unapproved change orders, inaccurate GM% and work the PM to resolve.\nAttend and/or arrange project status meetings as needed.\nGenerating project reports as needed.\nAssist in project close out with the PM team, update Vista with necessary information and transition to the service department as needed.\nProvide general support to the accounting team as needed.\nSupport acquisition integration as needed.\nRequired Skills & Abilities:\nExcellent communication skills, both verbal and written, with the ability to interact professionally with clients and team members.\nStrong organizational skills and ability to maintain accurate records and documentation.\nResponsible, detail oriented, personable, and well-organized team player with a positive attitude and willingness to learn and adapt.\nFamiliarity with construction billing processes, contracts, and terminology a plus.\nStrong analytical and problem-solving skills with keen attention to detail.\nKnowledge of Vista software is preferred; experience with other construction management software is a plus.\nEducation, License and Experience:\n2-3 years billing and coordination experience, preferably in a construction environment.\nBachelor's degree (Finance and Accounting preferred), or equivalent combination of education and experience.\nStrong Microsoft Office Suite (particularly Excel) skills.\nPhysical Requirements:\nRequires prolonged sitting, standing, some bending, stooping, and stretching. Requires manual dexterity and eye-hand coordination for data input.\nOccasionally lifts and carries items weighing up to 20 pounds.\nMust maintain a clear background check in order to satisfy customer jobsite badging requirements.\nConsistent, reliable, and timely attendance\nMaintain a clear drug and alcohol screening protocol.\nReasonable accommodation may be made to enable individuals with disabilities to perform essential functions.\nTravel Requirements:\nUp to 20% travel may be required.\nThis job description does not list all the duties of the job. You may be asked by supervisors or management to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.\nManagement has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.\nAn Equal Opportunity Employer\nWe do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.\nJob Type: Full-time\nPay: $26.00 - $31.00 per hour\nWork Location: In person","datePosted":"2026-08-04T15:32:47.226Z","dateModified":"2026-08-04T15:32:47.226Z","hiringOrganization":{"@type":"Organization","name":"Beacon Communications","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Eagan","addressRegion":"MN","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"98d7734d55cec86dcf554831"},"url":"https://jobsearcher.com/jobs/98d7734d55cec86dcf554831"}}