{"schemaVersion":"jobsearcher.job.v1","id":"97f1cd7ee4d8a6efdfd96f14","url":"https://jobsearcher.com/jobs/97f1cd7ee4d8a6efdfd96f14","canonicalUrl":"https://jobsearcher.com/jobs/97f1cd7ee4d8a6efdfd96f14","title":"Book keeper/ Controller Biotechnology Supplier","description":"Benefits:\n401(k)\nDental insurance\nFree food & snacks\nHealth insurance\nPosition Summary\n\nProcessHQ, Inc. is seeking an experienced, highly organized, and detail-oriented Bookkeeper/Operations professional with significant hands-on QuickBooks experience to manage and support the company's day-to-day accounting and financial activities.\n\nProcessHQ serves the biopharmaceutical, biotechnology, and life-sciences industries through the design, manufacture, assembly, packaging, storage, and distribution of single-use assemblies, sterile components, and bioprocess components.\n\nThe successful candidate will be responsible for maintaining accurate financial records while working closely with management, purchasing, operations, sales, and outside accounting professionals. This position requires more than basic data entry. We are looking for an experienced individual who understands accounting fundamentals, recognizes discrepancies, investigates problems, and takes ownership of maintaining accurate and current financial records.\n\nKey Responsibilities\n\nQuickBooks & General Accounting\n\nPerform day-to-day bookkeeping and accounting functions using QuickBooks.\nEnter and properly categorize financial transactions.\nPerform monthly account reconciliations and assist with month-end and year-end closing activities.\nReview transactions for accuracy and investigate discrepancies.\nMaintain an accurate and organized Chart of Accounts.\nGenerate Profit & Loss Statements, Balance Sheets, AP/AR reports, and other financial reports requested by management.\nWork closely with outside CPAs and accounting professionals for year-end closing, tax preparation, and other financial requirements.\nAccounts Payable & Vendor Management\n\nEnter, review, and process vendor invoices.\nMatch vendor invoices against applicable purchase orders and receiving documentation.\nInvestigate pricing, quantity, freight, tax, or other discrepancies before payment.\nSchedule and process vendor payments in accordance with approved payment terms.\nMaintain accurate vendor records and payment histories.\nReconcile vendor statements and resolve outstanding discrepancies.\nAssist Purchasing and Operations with vendor-related accounting questions.\nMaintain documentation supporting vendor invoices, credits, returns, and payments.\nAccounts Receivable & Customer Management\n\nPrepare and issue customer invoices accurately and promptly.\nApply customer payments and maintain accurate customer account balances.\nMonitor outstanding accounts receivable and customer payment terms.\nPrepare and review AR aging reports.\nFollow up professionally with customers regarding past-due invoices.\nResearch and resolve customer payment discrepancies, short payments, credits, and deductions.\nCoordinate with Sales and Management when customer account issues require additional attention.\nAssist with credit memos, returns, pricing adjustments, and other customer account transactions.\nPurchase Orders, Receiving & Inventory-Related Accounting\n\nResponsibilities include:\n\nReconcile purchase orders, receiving records, and vendor invoices.\nIdentify and investigate discrepancies between purchase orders and vendor invoices.\nAssist with inventory-related accounting transactions and reconciliation.\nEnsure freight, shipping, material, and other applicable costs are properly recorded.\nAssist with reviewing inventory adjustments and discrepancies from an accounting perspective.\nSupport reconciliation of purchased materials and components used in manufacturing operations.\nAssist management with product cost and margin information when requested.\nMaintain accurate documentation supporting financial and inventory-related transactions.\nBanking & Cash Management\n\nPerform regular bank reconciliations.\nReconcile company credit card accounts.\nRecord deposits, ACH transactions, checks, wire transfers, credit card transactions, and other banking activity.\nPayroll & Employee-Related Accounting Support\n\nAs applicable to the company's payroll structure:\n\nAssist with payroll processing and payroll-related accounting.\nFinancial Reporting & Management Support\n\nPrepare routine financial reports for management.\nProvide AP and AR aging reports.\nProvide requested sales, expense, vendor, customer, and product-related financial information.\nSupport management in identifying unusual expenses, cost increases, or financial discrepancies.\nQuality & Documentation Requirements\n\nProcessHQ operates within a quality-controlled environment serving regulated life-sciences customers. The Bookkeeper is expected to maintain financial and supporting records in an organized, accurate, and readily retrievable manner.\n\nThe position requires:\n\nStrong document control and recordkeeping practices.\nAccurate maintenance of supporting documentation.\nConsistent adherence to company procedures.\nRequired Qualifications\n\nMinimum 5 years of bookkeeping or accounting experience preferred.\nSignificant hands-on QuickBooks experience is required.\nStrong working knowledge of:\n\nAccounts Payable\n\nAccounts Receivable\n\nGeneral Ledger\n\nBank reconciliations\n\nCredit card reconciliations\n\nJournal entries\n\nFinancial reporting\n\nMonth-end closing activities\n\nStrong Microsoft Excel skills.\nExcellent attention to detail and accuracy.\nStrong organizational and time-management skills.\nAbility to independently identify, research, and resolve accounting discrepancies.\nAbility to manage multiple priorities and deadlines.\nStrong written and verbal communication skills.\nAbility to work effectively with management, customers, vendors, employees, and outside accounting professionals.\nHigh degree of integrity, professionalism, confidentiality, and accountability.\nPreferred Qualifications\n\nExperience with QuickBooks Enterprise and/or QuickBooks Online.\nQuickBooks certification is a plus.\nPrevious bookkeeping/accounting experience in a manufacturing or distribution environment.\nExperience working with outside CPAs.\nExperience supporting small-to-mid-sized privately held businesses.\nExperience within the pharmaceutical, biotechnology, medical device, life-sciences, or other regulated industries is highly desirable.\nKey Attributes for Success at ProcessHQ\n\nThe ideal candidate will be:\n\nDetail-oriented: Financial accuracy is essential.\nAccountable: Takes ownership of responsibilities and follows issues through to resolution.\nProactive: Identifies discrepancies and potential problems rather than waiting for them to be discovered.\nOrganized: Maintains accurate, accessible, and complete financial records.\nAnalytical: Comfortable researching transactions and determining why discrepancies occurred.\nResponsive: Understands the importance of timely communication with customers, vendors, and management.\nFlexible: Comfortable working in a growing company where priorities can change quickly.\nTeam-oriented: Works effectively with Accounting, Purchasing, Operations, Sales, Quality, and Management.\nPerformance Expectations\n\nThe ProcessHQ Bookkeeper will be expected to maintain accurate and current financial records, keep AP and AR information up to date, complete reconciliations on schedule, maintain organized supporting documentation, and promptly identify and resolve discrepancies.\n\nMost importantly, we are seeking an experienced accounting professional who takes ownership of the bookkeeping function. The successful candidate should understand the transactions being entered, recognize when something does not appear correct, investigate the underlying issue, and communicate concerns to management when appropriate.\n\nProcessHQ, Inc. is an Equal Opportunity Employer.","company":"Processhq","rawCompany":"processhq","city":"Glendale","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-10-02T13:27:51.826Z","occupations":[{"code":"43-3031.00","title":"Bookkeeping, Accounting, and Auditing Clerks","slug":"bookkeeping-accounting-and-auditing-clerks"},{"code":"13-2011.00","title":"Accountants and Auditors","slug":"accountants-and-auditors"},{"code":"11-3031.01","title":"Treasurers and Controllers","slug":"treasurers-and-controllers"}],"industries":[{"code":"541219","title":"Other Accounting Services","slug":"other-accounting-services"},{"code":"541714","title":"Research and Development in Biotechnology (except Nanobiotechnology)","slug":"research-and-development-in-biotechnology-except-nanobiotechnology"},{"code":"325414","title":"Biological Product (except Diagnostic) Manufacturing","slug":"biological-product-except-diagnostic-manufacturing"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Book keeper/ Controller Biotechnology Supplier","description":"Benefits:\n401(k)\nDental insurance\nFree food & snacks\nHealth insurance\nPosition Summary\n\nProcessHQ, Inc. is seeking an experienced, highly organized, and detail-oriented Bookkeeper/Operations professional with significant hands-on QuickBooks experience to manage and support the company's day-to-day accounting and financial activities.\n\nProcessHQ serves the biopharmaceutical, biotechnology, and life-sciences industries through the design, manufacture, assembly, packaging, storage, and distribution of single-use assemblies, sterile components, and bioprocess components.\n\nThe successful candidate will be responsible for maintaining accurate financial records while working closely with management, purchasing, operations, sales, and outside accounting professionals. This position requires more than basic data entry. We are looking for an experienced individual who understands accounting fundamentals, recognizes discrepancies, investigates problems, and takes ownership of maintaining accurate and current financial records.\n\nKey Responsibilities\n\nQuickBooks & General Accounting\n\nPerform day-to-day bookkeeping and accounting functions using QuickBooks.\nEnter and properly categorize financial transactions.\nPerform monthly account reconciliations and assist with month-end and year-end closing activities.\nReview transactions for accuracy and investigate discrepancies.\nMaintain an accurate and organized Chart of Accounts.\nGenerate Profit & Loss Statements, Balance Sheets, AP/AR reports, and other financial reports requested by management.\nWork closely with outside CPAs and accounting professionals for year-end closing, tax preparation, and other financial requirements.\nAccounts Payable & Vendor Management\n\nEnter, review, and process vendor invoices.\nMatch vendor invoices against applicable purchase orders and receiving documentation.\nInvestigate pricing, quantity, freight, tax, or other discrepancies before payment.\nSchedule and process vendor payments in accordance with approved payment terms.\nMaintain accurate vendor records and payment histories.\nReconcile vendor statements and resolve outstanding discrepancies.\nAssist Purchasing and Operations with vendor-related accounting questions.\nMaintain documentation supporting vendor invoices, credits, returns, and payments.\nAccounts Receivable & Customer Management\n\nPrepare and issue customer invoices accurately and promptly.\nApply customer payments and maintain accurate customer account balances.\nMonitor outstanding accounts receivable and customer payment terms.\nPrepare and review AR aging reports.\nFollow up professionally with customers regarding past-due invoices.\nResearch and resolve customer payment discrepancies, short payments, credits, and deductions.\nCoordinate with Sales and Management when customer account issues require additional attention.\nAssist with credit memos, returns, pricing adjustments, and other customer account transactions.\nPurchase Orders, Receiving & Inventory-Related Accounting\n\nResponsibilities include:\n\nReconcile purchase orders, receiving records, and vendor invoices.\nIdentify and investigate discrepancies between purchase orders and vendor invoices.\nAssist with inventory-related accounting transactions and reconciliation.\nEnsure freight, shipping, material, and other applicable costs are properly recorded.\nAssist with reviewing inventory adjustments and discrepancies from an accounting perspective.\nSupport reconciliation of purchased materials and components used in manufacturing operations.\nAssist management with product cost and margin information when requested.\nMaintain accurate documentation supporting financial and inventory-related transactions.\nBanking & Cash Management\n\nPerform regular bank reconciliations.\nReconcile company credit card accounts.\nRecord deposits, ACH transactions, checks, wire transfers, credit card transactions, and other banking activity.\nPayroll & Employee-Related Accounting Support\n\nAs applicable to the company's payroll structure:\n\nAssist with payroll processing and payroll-related accounting.\nFinancial Reporting & Management Support\n\nPrepare routine financial reports for management.\nProvide AP and AR aging reports.\nProvide requested sales, expense, vendor, customer, and product-related financial information.\nSupport management in identifying unusual expenses, cost increases, or financial discrepancies.\nQuality & Documentation Requirements\n\nProcessHQ operates within a quality-controlled environment serving regulated life-sciences customers. The Bookkeeper is expected to maintain financial and supporting records in an organized, accurate, and readily retrievable manner.\n\nThe position requires:\n\nStrong document control and recordkeeping practices.\nAccurate maintenance of supporting documentation.\nConsistent adherence to company procedures.\nRequired Qualifications\n\nMinimum 5 years of bookkeeping or accounting experience preferred.\nSignificant hands-on QuickBooks experience is required.\nStrong working knowledge of:\n\nAccounts Payable\n\nAccounts Receivable\n\nGeneral Ledger\n\nBank reconciliations\n\nCredit card reconciliations\n\nJournal entries\n\nFinancial reporting\n\nMonth-end closing activities\n\nStrong Microsoft Excel skills.\nExcellent attention to detail and accuracy.\nStrong organizational and time-management skills.\nAbility to independently identify, research, and resolve accounting discrepancies.\nAbility to manage multiple priorities and deadlines.\nStrong written and verbal communication skills.\nAbility to work effectively with management, customers, vendors, employees, and outside accounting professionals.\nHigh degree of integrity, professionalism, confidentiality, and accountability.\nPreferred Qualifications\n\nExperience with QuickBooks Enterprise and/or QuickBooks Online.\nQuickBooks certification is a plus.\nPrevious bookkeeping/accounting experience in a manufacturing or distribution environment.\nExperience working with outside CPAs.\nExperience supporting small-to-mid-sized privately held businesses.\nExperience within the pharmaceutical, biotechnology, medical device, life-sciences, or other regulated industries is highly desirable.\nKey Attributes for Success at ProcessHQ\n\nThe ideal candidate will be:\n\nDetail-oriented: Financial accuracy is essential.\nAccountable: Takes ownership of responsibilities and follows issues through to resolution.\nProactive: Identifies discrepancies and potential problems rather than waiting for them to be discovered.\nOrganized: Maintains accurate, accessible, and complete financial records.\nAnalytical: Comfortable researching transactions and determining why discrepancies occurred.\nResponsive: Understands the importance of timely communication with customers, vendors, and management.\nFlexible: Comfortable working in a growing company where priorities can change quickly.\nTeam-oriented: Works effectively with Accounting, Purchasing, Operations, Sales, Quality, and Management.\nPerformance Expectations\n\nThe ProcessHQ Bookkeeper will be expected to maintain accurate and current financial records, keep AP and AR information up to date, complete reconciliations on schedule, maintain organized supporting documentation, and promptly identify and resolve discrepancies.\n\nMost importantly, we are seeking an experienced accounting professional who takes ownership of the bookkeeping function. The successful candidate should understand the transactions being entered, recognize when something does not appear correct, investigate the underlying issue, and communicate concerns to management when appropriate.\n\nProcessHQ, Inc. is an Equal Opportunity Employer.","datePosted":"2026-10-02T13:27:51.826Z","dateModified":"2026-10-02T13:27:51.826Z","hiringOrganization":{"@type":"Organization","name":"Processhq","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Glendale","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"97f1cd7ee4d8a6efdfd96f14"},"url":"https://jobsearcher.com/jobs/97f1cd7ee4d8a6efdfd96f14"}}