{"schemaVersion":"jobsearcher.job.v1","id":"97ee9d2523dd6a53ecdbfa28","url":"https://jobsearcher.com/jobs/97ee9d2523dd6a53ecdbfa28","canonicalUrl":"https://jobsearcher.com/jobs/97ee9d2523dd6a53ecdbfa28","title":"Executive Assistant","description":"Position Summary:\nThe Executive Assistant provides administrative and operational support to the Director of Purchasing Operations. This role is responsible for coordinating daily activities, managing communications, organizing information, and assisting with purchasing and operations tasks to ensure projects and customer orders move efficiently.\nThis is a hands-on position with opportunities to learn purchasing, vendor management, government contracting, and business operations.\nResponsibilities:\nManage calendars, appointments, and meeting scheduling\nPrioritize emails and assist with correspondence\nPrepare reports, spreadsheets, and documents\nMaintain organized electronic files and records\nAssist with purchase order processing and vendor follow-up\nRequest pricing and lead times from manufacturers and distributors\nTrack customer orders and provide status updates\nFollow up with vendors regarding shipments and backorders\nMaintain CRM records and internal documentation\nAssist with office supply purchasing and inventory management\nCoordinate with sales, warehouse, accounting, and vendors\nHandle confidential information with professionalism\nSupport special projects and other administrative duties as assigned\nQualifications:\nHigh school diploma required; associate or bachelor's degree preferred\n1–3 years of administrative or office experience preferred\nExcellent organizational and time management skills\nStrong written and verbal communication skills\nProficient in Microsoft Outlook, Excel, Word, and Teams\nAbility to manage multiple priorities in a fast-paced environment\nStrong attention to detail\nProfessional, dependable, and eager to learn\nPreferred Qualifications:\nExperience supporting executives or managers\nPurchasing or procurement experience\nCustomer service experience\nGovernment contracting experience is a plus but not required\nWe're looking for someone who:\nTakes initiative without waiting to be asked\nIs highly organized and detail-oriented\nCommunicates professionally with customers and vendors\nCan juggle multiple priorities while staying accurate\nLearns quickly and enjoys solving problems\nHas a positive attitude and works well with a team\nLocation: Tempe, AZ (In Office)\nSalary: Starting from $42,000 per year\nPay: From $42,000.00 per year\nBenefits:\n401(k)\nDental insurance\nHealth insurance\nLife insurance\nPaid time off\nVision insurance\nExperience:\nAdministrative: 1 year (Required)\nAbility to Commute:\nTempe, AZ 85288 (Required)\nWork Location: In person","company":"Betterdirect2","rawCompany":"betterdirect2","city":"Tempe","state":"AZ","isRemote":false,"isActive":false,"createdAt":"2026-08-03T22:20:04.940Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-3061.00","title":"Procurement Clerks","slug":"procurement-clerks"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Position Summary:\nThe Executive Assistant provides administrative and operational support to the Director of Purchasing Operations. This role is responsible for coordinating daily activities, managing communications, organizing information, and assisting with purchasing and operations tasks to ensure projects and customer orders move efficiently.\nThis is a hands-on position with opportunities to learn purchasing, vendor management, government contracting, and business operations.\nResponsibilities:\nManage calendars, appointments, and meeting scheduling\nPrioritize emails and assist with correspondence\nPrepare reports, spreadsheets, and documents\nMaintain organized electronic files and records\nAssist with purchase order processing and vendor follow-up\nRequest pricing and lead times from manufacturers and distributors\nTrack customer orders and provide status updates\nFollow up with vendors regarding shipments and backorders\nMaintain CRM records and internal documentation\nAssist with office supply purchasing and inventory management\nCoordinate with sales, warehouse, accounting, and vendors\nHandle confidential information with professionalism\nSupport special projects and other administrative duties as assigned\nQualifications:\nHigh school diploma required; associate or bachelor's degree preferred\n1–3 years of administrative or office experience preferred\nExcellent organizational and time management skills\nStrong written and verbal communication skills\nProficient in Microsoft Outlook, Excel, Word, and Teams\nAbility to manage multiple priorities in a fast-paced environment\nStrong attention to detail\nProfessional, dependable, and eager to learn\nPreferred Qualifications:\nExperience supporting executives or managers\nPurchasing or procurement experience\nCustomer service experience\nGovernment contracting experience is a plus but not required\nWe're looking for someone who:\nTakes initiative without waiting to be asked\nIs highly organized and detail-oriented\nCommunicates professionally with customers and vendors\nCan juggle multiple priorities while staying accurate\nLearns quickly and enjoys solving problems\nHas a positive attitude and works well with a team\nLocation: Tempe, AZ (In Office)\nSalary: Starting from $42,000 per year\nPay: From $42,000.00 per year\nBenefits:\n401(k)\nDental insurance\nHealth insurance\nLife insurance\nPaid time off\nVision insurance\nExperience:\nAdministrative: 1 year (Required)\nAbility to Commute:\nTempe, AZ 85288 (Required)\nWork Location: In person","datePosted":"2026-08-03T22:20:04.940Z","dateModified":"2026-08-03T22:20:04.940Z","hiringOrganization":{"@type":"Organization","name":"Betterdirect2","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Tempe","addressRegion":"AZ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"97ee9d2523dd6a53ecdbfa28"},"url":"https://jobsearcher.com/jobs/97ee9d2523dd6a53ecdbfa28"}}