Accounting Specialist

Since 1952, Kiely Family of Companies has been building lasting relationships and delivering innovative design-build solutions that put our customers' success first. Founded by John F. Kiely Sr., we have grown into a diversified group of companies whose unique capabilities enhance one another, making us greater than the sum of our parts.Recognized on the ENR 400, 500, and 600 lists for engineering and construction excellence, Kiely is a leading design-build, construction, and engineering services provider specializing in infrastructure solutions for the natural gas, water and wastewater, electric, industrial, commercial, and midstream pipeline industries. Our integrated engineering and construction teams deliver turnkey solutions - from initial design and permitting through construction, commissioning, and ongoing support - helping customers build, maintain, and modernize critical infrastructure.Our culture is built on teamwork, technological innovation, and the highest ethical standards. We refer to our employees as team members because together we empower, partner, and advance-serving a purpose far greater than any individual project. Kiely team members are an elite group of behind-the-scenes professionals who embody our core values and are dedicated to making a meaningful impact.Position Summary:The Accounting Specialist will be responsible for assisting the Controller in inputting and reconciling accounting transactions. When processing accounting data, the assistant will complete various tasks & report to the Controller to ensure accounts are payable and job costs are accurate and up to date.Essential Functions: Reasonable accommodation may be made to enable individuals with disabilities to perform the essentials functionsProcess weekly Payroll & payments for payroll taxes, 401k contributionsProcess & distribute weekly certified payroll reports & monthly manning reportsReconcile all credit card transactions/statements, post all vendor invoicesReconcile vendor PO's & populate standard lien waivers for vendor signature and process lien waivers for paymentMonitor Invoices & follow up with project management regarding payable status changesCompile tax exemption forms (ST13) and provide to vendors as neededMaintain up to date vendor records: W9, Certificates of Insurance, Business RegistrationsContract job setup within accounting systemPrepare and deliver AIA Invoice (SOV)Post cash receipts of AR payments within accounting systemUpdate weekly payables/receivables on cashflow forecastCompile & distribute weekly union benefit reports to third party administratorCompetencies:Minimum of 3+ years of experience in accounting, payroll, accounts receivable (AR), and accounts payable (AP)Associate's degree in accounting, Finance, or a related field (Bachelor's preferred)Prior experience with Foundation Software is required; training will be provided to eligible applicantProficient in accounting software, spreadsheets, and databasesStrong attention to detail and accuracyExcellent organizational and time management skillsStrong written and verbal communication skillsAbility to handle confidential information with integrityAbility to prioritize projects and meet deadlinesKnowledge of accounting principles (GAAP), payroll, and financial reportingA valid notary license is required or must be obtained. (Fees associated with obtaining a notary license will be covered)SupervisoryThis position has no supervisory responsibilities.Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.TravelThis position may have light travel requirements.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Benefits and Compensation:Position offers competitive pay, benefits, paid vacation, and health/dental insurance.Full-time: $25.00 -$30.00 per hour, based on experience and qualifications.Equal Opportunity Employer, M/F/D/VKiely Family of Companies is a growing and dynamic company actively seeking applications and resumes from exceptional candidates. Whether you come equipped with years of experience in the underground utility field-or you're ready to work hard and get there-we want to hear from you.PI8a51f0e26fd6-9815