Property Administrative Assistant

Summary: To provide prompt and effective executive level administrative support for Commercial Property Management. This position will be the eyes and ears of the Discovery Plaza property and responsible for the day to day operations. Job Duties: Greet visitors, screen incoming calls, schedule appointments, maintain calendar and play an active role in organizing and prioritizing its activities. Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner. Administer e-mails, send and forward to appropriate people. Set up and maintain accurate files and records that may be easily accessed by all. Schedules and attends various meetings/Teams calls, creates agenda, and takes and distributes notes agenda. Type and/or compose letters, meeting agendas, meeting minutes, purchase orders, contracts, memos, variances, narratives, vendor contracts, brokerage agreements, Letters of Intent and construction contracts as directed. Photocopying, faxing, scanning and file administration as needed. Assist the Commercial Property Management department with investor reports, projects and presentations. Organize, research, and gather required data as necessary. Provide assistance in preparing materials, compiling statistical information, and other special projects as required. Assemble and distribute all lease documents received. Scan all lease documents into our network and prepare maintain the tenant lease file. Accuracy and timeliness is extremely important to this process. Collect confidential financial information from principals and reconcile credit card statements Communicate needs to senior management team in a constructive manner and follow up on the status of projects Qualifications Previous office experience preferred Experience with Microsoft Office programs (Outlook, Word, Excel, Access, Power Point) Strong work ethic, positive attitude, and good judgement Desire to work as part of a team with a strong focus on client needs Excellent communication and listening abilities Organizational skills; ability to manage projects effectively and on-time Ability to exercise discretion and maintain confidentiality Analytical and detail-oriented Ability to handle multiple tasks/assignments Punctual attendance Job Type: Full-time Pay: $15.00 - $18.00 per hour Expected hours: 40 per week Experience: Office: 1 year (Preferred) Work Location: In person