{"schemaVersion":"jobsearcher.job.v1","id":"94781f5c6b40bfde68cff331","url":"https://jobsearcher.com/jobs/94781f5c6b40bfde68cff331","canonicalUrl":"https://jobsearcher.com/jobs/94781f5c6b40bfde68cff331","title":"Scheduling Coordinator","description":"We are seeking a detail-oriented and organized Scheduling Coordinator to join our tourism and hospitality team. The ideal candidate will be responsible for managing tour reservations, coordinating schedules across guides, drivers, and operations staff, and ensuring clear communication throughout daily operations. This role requires strong administrative skills, experience with booking systems, and a customer-focused mindset to support smooth operations and deliver an excellent guest experience.\nDuties\nSchedule tours, activities, and reservations accurately using booking and reservation systems such as FareHarbor, Peek Pro, Rezdy, or similar platforms\nManage booking changes, cancellations, and reschedules to optimize daily operations and resource availability\nCoordinate schedules for guides, drivers, equipment, and vehicles to ensure proper coverage\nCommunicate scheduling details and updates with staff, vendors, and guests in a timely and professional manner\nReview and update reservation records, ensuring accuracy and proper documentation\nAssist with front desk and guest support duties, including answering multi-line phones, responding to emails, and assisting walk-in guests\nMaintain accurate documentation of bookings, payments, waivers, and guest notes\nMonitor daily tour operations and make real-time scheduling adjustments as needed\nSupport billing and payment processes by verifying reservations, processing refunds or adjustments, and ensuring accurate records\nUtilize computer systems such as Microsoft Office, Google Workspace, POS systems, and booking software for data entry and record keeping\nHandle general administrative tasks including filing, organizing records, and maintaining efficient office workflows\nEnsure company policies and safety procedures are followed during scheduling and operations\nExperience\nPrior experience in tourism, hospitality, scheduling, or administrative support roles is preferred\nFamiliarity with reservation and booking systems such as FareHarbor, Peek Pro, Rezdy, or similar platforms is highly desirable\nStrong customer service skills with the ability to communicate clearly and professionally with guests and team members\nExcellent organizational skills with the ability to manage multiple schedules simultaneously\nStrong computer skills, including proficiency in Microsoft Office or Google Workspace and multi-line phone systems\nAbility to work in a fast-paced, seasonal environment while maintaining attention to detail\nFlexibility to work weekends, holidays, and peak tourism seasons\nBilingual abilities are a plus to support a diverse guest base\nPrevious experience in front desk operations, reservations, or tour coordination is an advantage\nThis role offers an opportunity to work in an exciting tourism environment where your organizational and communication skills directly support smooth operations and memorable guest experiences. We value professionalism, accuracy, adaptability, and strong teamwork in our Scheduling Coordinators.\nJob Type: Full-time\nPay: $19.88 - $23.33 per hour\nExpected hours: No more than 40 per week\nBenefits:\nDental insurance\nFlexible schedule\nHealth insurance\nLife insurance\nVision insurance\nWork Location: Remote","company":"Redriveradventures","rawCompany":"redriveradventures","city":"Remote","state":"OR","isRemote":false,"isActive":false,"createdAt":"2026-04-14T10:58:57.315Z","occupations":[{"code":"41-3041.00","title":"Travel Agents","slug":"travel-agents"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"},{"code":"43-4181.00","title":"Reservation and Transportation Ticket Agents and Travel Clerks","slug":"reservation-and-transportation-ticket-agents-and-travel-clerks"}],"industries":[{"code":"561520","title":"Tour Operators","slug":"tour-operators"},{"code":"561599","title":"All Other Travel Arrangement and Reservation Services","slug":"all-other-travel-arrangement-and-reservation-services"},{"code":"561510","title":"Travel Agencies","slug":"travel-agencies"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Scheduling Coordinator","description":"We are seeking a detail-oriented and organized Scheduling Coordinator to join our tourism and hospitality team. The ideal candidate will be responsible for managing tour reservations, coordinating schedules across guides, drivers, and operations staff, and ensuring clear communication throughout daily operations. This role requires strong administrative skills, experience with booking systems, and a customer-focused mindset to support smooth operations and deliver an excellent guest experience.\nDuties\nSchedule tours, activities, and reservations accurately using booking and reservation systems such as FareHarbor, Peek Pro, Rezdy, or similar platforms\nManage booking changes, cancellations, and reschedules to optimize daily operations and resource availability\nCoordinate schedules for guides, drivers, equipment, and vehicles to ensure proper coverage\nCommunicate scheduling details and updates with staff, vendors, and guests in a timely and professional manner\nReview and update reservation records, ensuring accuracy and proper documentation\nAssist with front desk and guest support duties, including answering multi-line phones, responding to emails, and assisting walk-in guests\nMaintain accurate documentation of bookings, payments, waivers, and guest notes\nMonitor daily tour operations and make real-time scheduling adjustments as needed\nSupport billing and payment processes by verifying reservations, processing refunds or adjustments, and ensuring accurate records\nUtilize computer systems such as Microsoft Office, Google Workspace, POS systems, and booking software for data entry and record keeping\nHandle general administrative tasks including filing, organizing records, and maintaining efficient office workflows\nEnsure company policies and safety procedures are followed during scheduling and operations\nExperience\nPrior experience in tourism, hospitality, scheduling, or administrative support roles is preferred\nFamiliarity with reservation and booking systems such as FareHarbor, Peek Pro, Rezdy, or similar platforms is highly desirable\nStrong customer service skills with the ability to communicate clearly and professionally with guests and team members\nExcellent organizational skills with the ability to manage multiple schedules simultaneously\nStrong computer skills, including proficiency in Microsoft Office or Google Workspace and multi-line phone systems\nAbility to work in a fast-paced, seasonal environment while maintaining attention to detail\nFlexibility to work weekends, holidays, and peak tourism seasons\nBilingual abilities are a plus to support a diverse guest base\nPrevious experience in front desk operations, reservations, or tour coordination is an advantage\nThis role offers an opportunity to work in an exciting tourism environment where your organizational and communication skills directly support smooth operations and memorable guest experiences. We value professionalism, accuracy, adaptability, and strong teamwork in our Scheduling Coordinators.\nJob Type: Full-time\nPay: $19.88 - $23.33 per hour\nExpected hours: No more than 40 per week\nBenefits:\nDental insurance\nFlexible schedule\nHealth insurance\nLife insurance\nVision insurance\nWork Location: Remote","datePosted":"2026-04-14T10:58:57.315Z","dateModified":"2026-04-14T10:58:57.315Z","hiringOrganization":{"@type":"Organization","name":"Redriveradventures","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote","addressRegion":"OR","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"94781f5c6b40bfde68cff331"},"url":"https://jobsearcher.com/jobs/94781f5c6b40bfde68cff331"}}