{"schemaVersion":"jobsearcher.job.v1","id":"944f67f2c76ea8d134cbb2d0","url":"https://jobsearcher.com/jobs/944f67f2c76ea8d134cbb2d0","canonicalUrl":"https://jobsearcher.com/jobs/944f67f2c76ea8d134cbb2d0","title":"IP Practice Support Assistant","description":"IP Practice Support Assistant\r\nCooley is seeking an IP Practice Support Assistant to join the IP Services team.\r\nPosition Summary : The IP Practice Support Assistant (IP PSA) will assist with various administrative projects and duties in support of practitioners, specialists, and paralegals in the Patent Prosecution and Counseling and Trademark, Copyright, and Advertising practice groups. Specific duties include, but are not limited to, the following:\r\nPosition responsibilities:\r\nProcess new docket number requests, conflict checks and new matter number requests\r\nObtain patent documents via public and/or firm-vendor resources\r\nOrder/secure certified patent/trademark documents\r\nUpload Information Disclosure Statement (IDS) references via EFS\r\nAssist with special projects\r\nObtain timekeeper approval and coordinate payment for foreign associate invoices\r\nProcess domestic vendor invoices and expense reimbursements using Chrome River\r\nEnter practitioner time and fixed fees in IntApp Time, as requested\r\nAssist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters)\r\nUpdate iManage in accordance with practice group electronic file guidelines\r\nPrepare labels and packages for courier delivery\r\nAssist with general printing, copying and scanning requests\r\nCoordinate and schedule travel\r\nReserve conference rooms, schedule conference calls and coordinate other meeting logistics\r\nSkills & Experience\r\nRequired:\r\nAvailable to work overtime, as required\r\nAfter orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications\r\nPreferred:\r\nBachelor's Degree\r\nPrevious administrative experience in a professional service industry\r\nCompetencies\r\nCustomer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs\r\nAbility to work independently and under pressure/tight time constraints\r\nCreative and entrepreneurial approach to problem-solving and process improvement\r\nFlexible and agile, ability to reprioritize with changes in the business\r\nStrong initiative and a get-it-done attitude\r\nExcellent communication and interpersonal skills\r\nCooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.\r\nThe expected hourly pay range for this position with a work schedule of 40 hours per week is $25.00 - $35.00 ($52,000.00 - $72,800.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.\r\nWe offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (\"PTO\") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.","company":"Cooley","rawCompany":"cooley","city":"Palo Alto","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-04-24T01:21:36.130Z","occupations":[{"code":"23-2011.00","title":"Paralegals and Legal Assistants","slug":"paralegals-and-legal-assistants"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"541199","title":"All Other Legal Services","slug":"all-other-legal-services"},{"code":"541110","title":"Offices of Lawyers","slug":"offices-of-lawyers"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"IP Practice Support Assistant","description":"IP Practice Support Assistant\r\nCooley is seeking an IP Practice Support Assistant to join the IP Services team.\r\nPosition Summary : The IP Practice Support Assistant (IP PSA) will assist with various administrative projects and duties in support of practitioners, specialists, and paralegals in the Patent Prosecution and Counseling and Trademark, Copyright, and Advertising practice groups. Specific duties include, but are not limited to, the following:\r\nPosition responsibilities:\r\nProcess new docket number requests, conflict checks and new matter number requests\r\nObtain patent documents via public and/or firm-vendor resources\r\nOrder/secure certified patent/trademark documents\r\nUpload Information Disclosure Statement (IDS) references via EFS\r\nAssist with special projects\r\nObtain timekeeper approval and coordinate payment for foreign associate invoices\r\nProcess domestic vendor invoices and expense reimbursements using Chrome River\r\nEnter practitioner time and fixed fees in IntApp Time, as requested\r\nAssist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters)\r\nUpdate iManage in accordance with practice group electronic file guidelines\r\nPrepare labels and packages for courier delivery\r\nAssist with general printing, copying and scanning requests\r\nCoordinate and schedule travel\r\nReserve conference rooms, schedule conference calls and coordinate other meeting logistics\r\nSkills & Experience\r\nRequired:\r\nAvailable to work overtime, as required\r\nAfter orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications\r\nPreferred:\r\nBachelor's Degree\r\nPrevious administrative experience in a professional service industry\r\nCompetencies\r\nCustomer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs\r\nAbility to work independently and under pressure/tight time constraints\r\nCreative and entrepreneurial approach to problem-solving and process improvement\r\nFlexible and agile, ability to reprioritize with changes in the business\r\nStrong initiative and a get-it-done attitude\r\nExcellent communication and interpersonal skills\r\nCooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.\r\nThe expected hourly pay range for this position with a work schedule of 40 hours per week is $25.00 - $35.00 ($52,000.00 - $72,800.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.\r\nWe offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (\"PTO\") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.","datePosted":"2026-04-24T01:21:36.130Z","dateModified":"2026-04-24T01:21:36.130Z","hiringOrganization":{"@type":"Organization","name":"Cooley","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Palo Alto","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"944f67f2c76ea8d134cbb2d0"},"url":"https://jobsearcher.com/jobs/944f67f2c76ea8d134cbb2d0"}}