Deputy Director Family Services

JOB INFORMATIONExempt; full-time; 40 hours per week; Monday - Friday; 8:00 a.m. - 5:00 p.m.; full benefitsThis leadership position within the Division of Family Services (DFS) provides comprehensive fiscal and budget oversight for the Division, including leading budget development, managing financial planning, monitoring expenditures, ensuring compliance, and safeguarding the responsible use of public resources. Strong fiscal leadership is essential to sustaining and advancing programs that support children, youth, and families across Frederick County. This position supervises both professional and fiscal staff and operates under the general direction of the Division Director of Family ServicesAlongside its fiscal responsibilities, the position also guides strategic planning and organizational initiatives that strengthen systems and improve measurable, community-wide outcomes. The role includes oversight of the Frederick County Local Management Board (LMB), which collaborates with community partners to build and coordinate an integrated, outcome-driven network of services. The LMB’s work is guided by an equity-centered approach that reduces disparities and ensures that all families have access to the supports they need to thrive.For best consideration, submit your application by 4:00 p.m. Monday, June 15th. NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate, with limited exception.Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.Total Compensation PackageFrederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.11 days of Vacation leave with increase after 2 years of employment15 days of Sick leave with unlimited annual carryover11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible SpendingEmployee Health Center with no or low-cost primary and urgent care100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefitCounty and Employee funded Defined Benefit Pension PlanVesting after 5 years of serviceAdditional service credit for eligible previous public service, military service, etc.Work/Life balance programs include: Employee Assistance Program and Employee Wellness ProgramGenerous Tuition Reimbursement ProgramOther employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care planNOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.For more information, visit our benefits page on the Frederick County Government job opportunities webpage.Essential Duties And Job ResponsibilitiesFiscal Management and Resource DevelopmentManage fiscal strategy and budget operations for the Division of Family Services and its departments, overseeing the annual budget development, including base and appeals submissions; ensure timely approval and accurate reporting while conducting in-depth analysis of budget-to-actuals to identify variances, resolve discrepancies, and maintain alignment with County Executive's priorities, the Livable Frederick Master Plan and Transition Team ReportIn conjunction with the Division Director, develop and monitor division (and department) annual budgets incorporating budget vs. actual and Start, Stop, Keep analysis, and use strategies that are data-informed and outcomes basedApprove and monitor division and department expenditures; ensure compliance with policies and identify opportunities for budget alignment and optimizationEvaluate financial and operational feasibility of grant applications and assess long-term County and departmental impacts; oversee awarded grants and provide ongoing support to departmentsIn conjunction with the County’s Procurement and Contracting Office, develop requests for proposals, create funding award opportunities and/or calls for concepts for awarding sub-grantsMonitor state and federal regulations that affect the operation of the Division’s grants; oversee the preparation of sub-grant budgets and grantor reportsEvaluate departmental and divisional capacity and impact as part of the grant approval process; oversee awarded grants by analyzing program performance and financial outcomes; deliver strategic grant-related support and guidance to departmentsDevelop new funding and resources for children, youth and family services through grant writing, networking, partnership development, and advocacy effortsStrategic Planning & Community Systems DevelopmentOversee and develop community assessments and/or plans to identify service needs for Frederick County children, youth and families; use plans to develop short and long term strategic planningWork with interagency community groups in local, regional and state initiatives that address identified goals and objectives related to services to vulnerable children, youth, and familiesOversee special projects and studies, program analyses and researchAdministration and SupervisionMonitor, guide, and evaluate the performance of staff; provide leadership, guidance and coordination to advance the mission of the DivisionPerform as lead staff to the LMB; coordinate meetings and new member selection and by-laws revisions with County Executive’s Office; facilitate active involvement, and develop an annual work plan and budget for review by the LMBServe with the Division Director for DFS’s Emergency Management activities, which include taking active roles in planning for and executing shelter and mass care activities, and the establishment of a Family Assistance Center in the event of an emergencyLeadership and Public RelationsPrepare and deliver reports to the community; provide a balance of quantitative and qualitative analysisServe as liaison between state funders including the Governor’s Office for Children, and the Maryland State Department of Education, and the LMB and County GovernmentAttend and represent the Division Director at meetings and functions; serve in absence of the Division Director Perform other duties as requiredTo perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions.Qualifications And RequirementsThe qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Bachelor’s degree in Human Services, Social Work, Psychology, Sociology, Public Administration, or a related fieldMinimum 7 years community services programming work experience, which includes 3 years work experience supervising staff and 3 years work experience in fiscal planning and budget preparationKnowledge, Skills And AbilitiesA successful incumbent operating in this role displays the following:Advanced knowledge of local community resources related to prevention and early intervention services for children, youth, and familiesAdvanced knowledge of accounting, budgeting, procurement laws and regulations Advanced knowledge of local community resources related to prevention and early intervention services for children, youth, and familiesIntermediate skills in the use of Microsoft 365, e-mail, spreadsheet and other systems and equipment, and to learn new software as it is requiredAdvanced skills in analyzing budget to actual, identifying variances and resolving discrepanciesIntermediate skill in managing projects and coordinating cross-department budget activitiesAbility to effectively administer various functions ensuring the Division of Family Services maintains full compliance with all applicable County, State, and Federal requirements Ability to effectively develop and execute budgets with multiple revenue sourcesAbility to effectively plan, direct and supervise the work of others Ability to accurately and effectively review, interpret, and apply information from statistical reports, data and other sources Ability to effectively lead strategic planning and evaluation processes Ability to effectively oversee a human services program Ability to effectively monitor and evaluate a variety of children, youth and family programs Ability to work collaboratively as a leader, bring multiple players into the conversation, and achieve consensusAbility to facilitate meetings with community partners and executive leadershipPreference May Be Given ForA related Master’s degree Local government work experienceWork experience writing grants and funding applicationsWork experience in grant program oversightWork experience in human services programs for children, youth and familiesAdditional years experience in fiscal planning and budget preparationPhysical Requirements / Working ConditionsWhile working in this position, the employee is required to frequently sit and perform repetitive motions; and occasionally walk, and driveWhile working in this position, the employee is required to constantly work indoorsAdditional Information / Examination ProcessAbility to provide own transportation to other locations, as neededAvailable for varied working days and hours, as neededEXAMINATION PROCESS (may Include)An evaluation of training and experienceOne or more interviewsFrederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to Recruitment@FrederickCountyMD.govRetirement PlanA defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.Health InsuranceCounty employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.Dental InsuranceEmployees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employmentNOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.Flexible Spending AccountsThe Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $3,400 per year for Health Care Spending and $7,500 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.Life InsuranceEmployees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Supplemental Life Insurance is also offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, their spouse, and their dependents.Savings Plan - Deferred CompensationThe County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Contribution maximums are set each year by the IRS.Educational Reimbursement ProgramCounty employees who have successfully passed their probationary period may apply for education reimbursement for courses that can improve or develop an employee's capabilities related to their current job or for a promotional opportunity within Frederick County Government. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.Employee Assistance ProgramThis confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related issue or concern.LeaveAnnual Leave – Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year0 – 2 years 11 days2 – 10 years 17 days10 + years 24 daysSick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, and Military.HolidaysThe County observes 10 holidays every year and 11 are observed on years of General Elections.For additional information on Frederick County Government's benefits package, please visit the Division of Human Resources website at www.FrederickCountyMD.gov.All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.01Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, your application may not be considered further.I have read and acknowledge the above instructions.02Which best describes your level of education?Less than Bachelors degreeBachelor's degree receivedAdvanced degree received03If you have earned a college degree, was it in Human Services, Social Work, Psychology, Public Administration, or a related field?YesNo04Do you have at least 7 years community services programming work experience?YesNo05Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.06How many years work experience in fiscal and budget preparation do you have?Less than 3 years work experience3 years work experience4 years work experience5 or more years work experience07To help us learn more about your budgetary work experience, please describe your experience in crafting budgets and using budget analysis tools. How have you applied data-driven strategies in this context, and in what role or capacity did you perform these tasks? Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.08Do you have at least 3 years work experience supervising staff?YesNo09Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.10How many years work experience in grant program oversight do you have?Less than 1 year work experience1 year work experience2 years work experience3 years work experience4 years work experience5 or more years work experience11How many years work experience in writing grants and funding applications?Less than 1 year work experience1 year work experience2 years work experience3 years work experience4 years work experience5 or more years work experience12Describe your work experience evaluating the financial feasibility of grant applications and assessing their long-term impact on operations. Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.13Do you have work experience in human service programs for children, youth and families?YesNo14Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.15Do you have local government work experience?YesNo16Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit. Required Question