{"schemaVersion":"jobsearcher.job.v1","id":"92fbeda0e1bcbc7e225a45db","url":"https://jobsearcher.com/jobs/92fbeda0e1bcbc7e225a45db","canonicalUrl":"https://jobsearcher.com/jobs/92fbeda0e1bcbc7e225a45db","title":"Program Coordinator Division 30","description":"Description:\nThe Program Coordinator will serve as the go-to-person and will provide administrative support to the Program team. In this role you will manage a wide range of tasks within a single project or within a multi-project, high volume, program. An ideal candidate is someone who thrives in a fast-paced environment, is proactive, and who will manage complex administrative projects with a strong attention to detail. This position provides the opportunity to learn from and work with multiple divisions of the company including Program Management, Construction, Estimating, Accounting, Survey and Design.\n\nExecute comprehensive project updates in OPM (Menemsha’s online project management system).\nFacilitate program/project meetings as needed, maintaining meeting minutes and following up on team deliverables.\nSupport preparation of project/program specific reporting (i.e., weekly client reports, project schedule updates, program master schedule updates).\nSecure Client, Landlord and/or Municipality certificates of insurance.\nRelease mall deposits, check requests, and additional documentation required for project start.\nResearch permit requirements, prepare permit applications, and track status, as required.\nReview, document, and understand client contract terms. Manage those terms and ensure adherence to mitigate Menemsha's Liability, (i.e., insurance, billing terms, bonds, project deliverables).\nMonitor plan revisions, distribute to field, subcontractors, and project team as directed by the PM.\nAssist with procurement and vendor coordination, placing orders and tracking deliveries.\nSupport field supervision with temporary labor requests, utility coordination, and equipment requests (dumpsters, lifts, porta potty, etc.).\nTrack timeliness of responses to RFI's, change orders, submittals etc. to support project/program schedule.\nCoordinate timely closeout of project and assist in gathering client required closeout documentation.\nMonitor status of project billings and payments.\nRespond to subcontractor and/or vendor payment inquiries as needed.\nProvide support in subcontractor lien waiver collection as needed\nTrain new members of the project management team on systems and procedures; Provide client specific training and direction, as needed.\nAssist with warranty calls, researching and fulfilling warranty requirements.\nRequirements:\nKnowledge, Skills & Abilities\nStrong client service orientation, willingness to learn, strong work ethic and diligence.\nPerseverance and creativity in getting the job done, self-motivated, excellent analytical skills.\nExcellent verbal and written communication skills.\nStrong multi-tasking ability.\nA “do whatever it takes” attitude.\nBasic Construction knowledge preferred but not required.\nStrong Microsoft Office and Outlook experience required.\nStrong organizational skills, attention to detail, ability to prioritize.\nEducation & Experience\nPrevious experience providing complex administrative support, preferably in Construction or a related field.\nHigher education and/or certifications related to Construction Management preferred.\nSolid knowledge of construction processes and procedures.\nTimberline and Procore knowledge a plus.\nMenemsha Offers the Following Benefits Package:\nMedical\nDental\n401K\nPaid Time Off & Holidays\nDisability Benefits\nLife Insurance\nParental Leave\nEmployee Perk Program\nDirect Deposit","company":"Menemshadevelopment","rawCompany":"menemshadevelopment","city":"Norwell","state":"MA","isRemote":false,"isActive":false,"createdAt":"2026-07-23T15:37:48.594Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"238190","title":"Other Foundation, Structure, and Building Exterior Contractors","slug":"other-foundation-structure-and-building-exterior-contractors"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Coordinator Division 30","description":"Description:\nThe Program Coordinator will serve as the go-to-person and will provide administrative support to the Program team. In this role you will manage a wide range of tasks within a single project or within a multi-project, high volume, program. An ideal candidate is someone who thrives in a fast-paced environment, is proactive, and who will manage complex administrative projects with a strong attention to detail. This position provides the opportunity to learn from and work with multiple divisions of the company including Program Management, Construction, Estimating, Accounting, Survey and Design.\n\nExecute comprehensive project updates in OPM (Menemsha’s online project management system).\nFacilitate program/project meetings as needed, maintaining meeting minutes and following up on team deliverables.\nSupport preparation of project/program specific reporting (i.e., weekly client reports, project schedule updates, program master schedule updates).\nSecure Client, Landlord and/or Municipality certificates of insurance.\nRelease mall deposits, check requests, and additional documentation required for project start.\nResearch permit requirements, prepare permit applications, and track status, as required.\nReview, document, and understand client contract terms. Manage those terms and ensure adherence to mitigate Menemsha's Liability, (i.e., insurance, billing terms, bonds, project deliverables).\nMonitor plan revisions, distribute to field, subcontractors, and project team as directed by the PM.\nAssist with procurement and vendor coordination, placing orders and tracking deliveries.\nSupport field supervision with temporary labor requests, utility coordination, and equipment requests (dumpsters, lifts, porta potty, etc.).\nTrack timeliness of responses to RFI's, change orders, submittals etc. to support project/program schedule.\nCoordinate timely closeout of project and assist in gathering client required closeout documentation.\nMonitor status of project billings and payments.\nRespond to subcontractor and/or vendor payment inquiries as needed.\nProvide support in subcontractor lien waiver collection as needed\nTrain new members of the project management team on systems and procedures; Provide client specific training and direction, as needed.\nAssist with warranty calls, researching and fulfilling warranty requirements.\nRequirements:\nKnowledge, Skills & Abilities\nStrong client service orientation, willingness to learn, strong work ethic and diligence.\nPerseverance and creativity in getting the job done, self-motivated, excellent analytical skills.\nExcellent verbal and written communication skills.\nStrong multi-tasking ability.\nA “do whatever it takes” attitude.\nBasic Construction knowledge preferred but not required.\nStrong Microsoft Office and Outlook experience required.\nStrong organizational skills, attention to detail, ability to prioritize.\nEducation & Experience\nPrevious experience providing complex administrative support, preferably in Construction or a related field.\nHigher education and/or certifications related to Construction Management preferred.\nSolid knowledge of construction processes and procedures.\nTimberline and Procore knowledge a plus.\nMenemsha Offers the Following Benefits Package:\nMedical\nDental\n401K\nPaid Time Off & Holidays\nDisability Benefits\nLife Insurance\nParental Leave\nEmployee Perk Program\nDirect Deposit","datePosted":"2026-07-23T15:37:48.594Z","dateModified":"2026-07-23T15:37:48.594Z","hiringOrganization":{"@type":"Organization","name":"Menemshadevelopment","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Norwell","addressRegion":"MA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"92fbeda0e1bcbc7e225a45db"},"url":"https://jobsearcher.com/jobs/92fbeda0e1bcbc7e225a45db"}}