{"schemaVersion":"jobsearcher.job.v1","id":"929bfee45d7af45fe26639fb","url":"https://jobsearcher.com/jobs/929bfee45d7af45fe26639fb","canonicalUrl":"https://jobsearcher.com/jobs/929bfee45d7af45fe26639fb","title":"Office Assistant","description":"Job Summary:\n\nThe Office Assistant is a key member of our front office team, helping create a welcoming, organized, and supportive environment for clients, staff, and visitors. This role handles a variety of general office tasks, such as answering phones, scheduling appointments, assisting with billing, and maintaining day-to-day office operations. Due to client needs, we require someone bilingual in Spanish.\n\nEssential Job Responsibilities:\n\nServe as the first point of contact by answering phones and welcoming clients and visitors.\n\nPerform general clerical and office support tasks such as filing, scanning, copying, and preparing letters or forms.\n\nAssist with purchasing and managing office supplies to ensure the team has what they need.\n\nSupport the scheduling of appointments for therapists and psychiatrists.\n\nTake basic vitals from clients as needed (training provided).\n\nMaintain accurate and confidential records, files, and case entries.\n\nHelp with printing, scanning, and preparing documents for staff and clients.\n\nSupport billing and fee collections as needed, including reconciling payments.\n\nProvide coverage for other Office Assistants during absences.\n\nKeep the front office and shared spaces clean and orderly.\n\nMaintain professional and respectful communication with clients, coworkers, and supervisors at all times.\n\nHandle emergencies calmly and efficiently, following agency protocols.\n\nTake notes and assist in report preparation when requested.\n\nComplete other tasks and projects as assigned by supervisors.\n\nQualifications & Requirements:\n\nAt least 1 year of previous experience in secretarial, receptionist, or office support work is required\n\nSpanish language fluency is required.\n\nHigh school diploma or equivalent required.\n\nCompletion of secretarial coursework or 2 years of college coursework in Business Administration (preferred but not required).\n\nStrong verbal and written communication skills in English\n\nBasic math skills and attention to detail.\n\nAbility to learn and use Electronic Health Record (EHR) systems.\n\nIntermediate computer skills, including Microsoft Word, Excel, Outlook, PowerPoint, Office 365, Teams, and Zoom.\n\nValid driver’s license and reliable, insured transportation (as needed for travel between clinics).\n\nAbility to maintain positive working relationships with staff, clients, vendors, and community partners.","company":"Minddivers","rawCompany":"minddivers","city":"Clovis","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-10-09T10:50:33.080Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6013.00","title":"Medical Secretaries and Administrative Assistants","slug":"medical-secretaries-and-administrative-assistants"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"621111","title":"Offices of Physicians (except Mental Health Specialists)","slug":"offices-of-physicians-except-mental-health-specialists"},{"code":"621112","title":"Offices of Physicians, Mental Health Specialists","slug":"offices-of-physicians-mental-health-specialists"},{"code":"621498","title":"All Other Outpatient Care Centers","slug":"all-other-outpatient-care-centers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Office Assistant","description":"Job Summary:\n\nThe Office Assistant is a key member of our front office team, helping create a welcoming, organized, and supportive environment for clients, staff, and visitors. This role handles a variety of general office tasks, such as answering phones, scheduling appointments, assisting with billing, and maintaining day-to-day office operations. Due to client needs, we require someone bilingual in Spanish.\n\nEssential Job Responsibilities:\n\nServe as the first point of contact by answering phones and welcoming clients and visitors.\n\nPerform general clerical and office support tasks such as filing, scanning, copying, and preparing letters or forms.\n\nAssist with purchasing and managing office supplies to ensure the team has what they need.\n\nSupport the scheduling of appointments for therapists and psychiatrists.\n\nTake basic vitals from clients as needed (training provided).\n\nMaintain accurate and confidential records, files, and case entries.\n\nHelp with printing, scanning, and preparing documents for staff and clients.\n\nSupport billing and fee collections as needed, including reconciling payments.\n\nProvide coverage for other Office Assistants during absences.\n\nKeep the front office and shared spaces clean and orderly.\n\nMaintain professional and respectful communication with clients, coworkers, and supervisors at all times.\n\nHandle emergencies calmly and efficiently, following agency protocols.\n\nTake notes and assist in report preparation when requested.\n\nComplete other tasks and projects as assigned by supervisors.\n\nQualifications & Requirements:\n\nAt least 1 year of previous experience in secretarial, receptionist, or office support work is required\n\nSpanish language fluency is required.\n\nHigh school diploma or equivalent required.\n\nCompletion of secretarial coursework or 2 years of college coursework in Business Administration (preferred but not required).\n\nStrong verbal and written communication skills in English\n\nBasic math skills and attention to detail.\n\nAbility to learn and use Electronic Health Record (EHR) systems.\n\nIntermediate computer skills, including Microsoft Word, Excel, Outlook, PowerPoint, Office 365, Teams, and Zoom.\n\nValid driver’s license and reliable, insured transportation (as needed for travel between clinics).\n\nAbility to maintain positive working relationships with staff, clients, vendors, and community partners.","datePosted":"2026-10-09T10:50:33.080Z","dateModified":"2026-10-09T10:50:33.080Z","hiringOrganization":{"@type":"Organization","name":"Minddivers","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Clovis","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"929bfee45d7af45fe26639fb"},"url":"https://jobsearcher.com/jobs/929bfee45d7af45fe26639fb"}}