{"schemaVersion":"jobsearcher.job.v1","id":"9031d701de0b36ca2cac0201","url":"https://jobsearcher.com/jobs/9031d701de0b36ca2cac0201","canonicalUrl":"https://jobsearcher.com/jobs/9031d701de0b36ca2cac0201","title":"Sr. Administrative Assistant","description":"Company Overview\n\nDocusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).\n\nWhat You'll Do\n\nWe are looking for a dynamic and hardworking Executive Assistant to join our Sales & Partnerships, Commercial Sales organization. As an Executive Assistant, you will play a pivotal role, not only in keeping the organization running smoothly and efficiently, but also in inspiring morale and team building, and providing primary support to the Group Vice President, Commercial Sales. Our ideal candidate is highly organized, proactive, able to work Eastern time zone hours since the position will be based in the PST zone, and collaborative with a positive attitude. You will assume a wide range of day-to-day responsibilities, all of which will require coordination, prioritization, and administrative support. Using your exceptional communication skills and multitasking abilities, you will effectively help manage the executives' time, create value for the organization, and help make the team as efficient as possible. A successful candidate will be proactive, extremely organized, personable, and thrive in a fast-paced and exciting environment.\n\nThis position is an individual contributor role reporting to the\nGroup Vice President, Commercial Sales\n.\n\nResponsibility\nProvide high level executive support managing executives' calendars, including scheduling internal and external meetings and resolving scheduling conflicts\nProvide strategic, complex calendar gatekeeping based on an innate understanding of key priorities and objectives of execs\nParticipate in execs' meetings when appropriate, take meeting notes and follow up on action items\nPrepare presentation materials (primarily using Google Slides) for executives' meetings or other important internal and external meetings\nAssist organizing departmental All Hands when requested\nArrange domestic and international travel\nPrepare expense reports and monthly reporting for department purchasing credit card in a timely fashion\nCreate and manage purchase orders\nCoordinate logistics for off-site or virtual meetings and team-building events\nMaintain updated team alias and distribution lists, Slack channels, and shared team folders\nManage onboarding schedule for new senior leaders\nPerform other admin-related tasks and projects as assigned\nAct as back-up to other Executive Assistants at Docusign as needed\n\nJob Designation\n\nHybrid:\nEmployee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)\n\nPositions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.\n\nWhat You Bring\n\nBasic\n4+ years of relevant experience\nExperience working at a start-up or rapidly-growing company\nExperience maintaining confidentiality and practicing discretion in your everyday work\nExperience with Concur, NetSuite, and Slack applications\nExperience with Google Suite, Microsoft, and Zoom applications\nLocated in PST time zone\nPreferred\nEnthusiastic, self-motivated and with a can-do attitude\nAble to manage multiple executives with different working styles\nExcellent communication skills\nHighly organized and detail-oriented\nStrong work ethic and high level of integrity\nAgile and flexible in response to changing priorities and needs with the ability to pivot quickly\nExperience in supporting Sales Teams and Executives\n\nWage Transparency\n\nPay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.\n\nBased on applicable legislation, the below details pay ranges in the following locations:\n\nCalifornia: $47.10/hour - $68.53/hour\n\nThis role is also eligible for the following:\nBonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.\nGlobal benefits\nprovide options for the following:\nPaid Time Off: earned time off, as well as paid company holidays based on region\nPaid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement\nFull Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment\nRetirement Plans: select retirement and pension programs with potential for employer contributions\nLearning and Development: options for coaching, online courses and education reimbursements\nCompassionate Care Leave: paid time off following the loss of a loved one and other life-changing events\nWork Authorization Notice:\nPlease note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.\n\nLife At Docusign\n\nWorking here\nDocusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what’s right, every day. At Docusign, everything is equal.\n\nWe each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you’ll be loved by us, our customers, and the world in which we live.\n\nAccommodation\nDocusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.\n\nIf you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.","company":"DocuSign","rawCompany":"docusign","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-06-02T00:11:57.774Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Sr. Administrative Assistant","description":"Company Overview\n\nDocusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).\n\nWhat You'll Do\n\nWe are looking for a dynamic and hardworking Executive Assistant to join our Sales & Partnerships, Commercial Sales organization. As an Executive Assistant, you will play a pivotal role, not only in keeping the organization running smoothly and efficiently, but also in inspiring morale and team building, and providing primary support to the Group Vice President, Commercial Sales. Our ideal candidate is highly organized, proactive, able to work Eastern time zone hours since the position will be based in the PST zone, and collaborative with a positive attitude. You will assume a wide range of day-to-day responsibilities, all of which will require coordination, prioritization, and administrative support. Using your exceptional communication skills and multitasking abilities, you will effectively help manage the executives' time, create value for the organization, and help make the team as efficient as possible. A successful candidate will be proactive, extremely organized, personable, and thrive in a fast-paced and exciting environment.\n\nThis position is an individual contributor role reporting to the\nGroup Vice President, Commercial Sales\n.\n\nResponsibility\nProvide high level executive support managing executives' calendars, including scheduling internal and external meetings and resolving scheduling conflicts\nProvide strategic, complex calendar gatekeeping based on an innate understanding of key priorities and objectives of execs\nParticipate in execs' meetings when appropriate, take meeting notes and follow up on action items\nPrepare presentation materials (primarily using Google Slides) for executives' meetings or other important internal and external meetings\nAssist organizing departmental All Hands when requested\nArrange domestic and international travel\nPrepare expense reports and monthly reporting for department purchasing credit card in a timely fashion\nCreate and manage purchase orders\nCoordinate logistics for off-site or virtual meetings and team-building events\nMaintain updated team alias and distribution lists, Slack channels, and shared team folders\nManage onboarding schedule for new senior leaders\nPerform other admin-related tasks and projects as assigned\nAct as back-up to other Executive Assistants at Docusign as needed\n\nJob Designation\n\nHybrid:\nEmployee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)\n\nPositions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.\n\nWhat You Bring\n\nBasic\n4+ years of relevant experience\nExperience working at a start-up or rapidly-growing company\nExperience maintaining confidentiality and practicing discretion in your everyday work\nExperience with Concur, NetSuite, and Slack applications\nExperience with Google Suite, Microsoft, and Zoom applications\nLocated in PST time zone\nPreferred\nEnthusiastic, self-motivated and with a can-do attitude\nAble to manage multiple executives with different working styles\nExcellent communication skills\nHighly organized and detail-oriented\nStrong work ethic and high level of integrity\nAgile and flexible in response to changing priorities and needs with the ability to pivot quickly\nExperience in supporting Sales Teams and Executives\n\nWage Transparency\n\nPay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.\n\nBased on applicable legislation, the below details pay ranges in the following locations:\n\nCalifornia: $47.10/hour - $68.53/hour\n\nThis role is also eligible for the following:\nBonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.\nGlobal benefits\nprovide options for the following:\nPaid Time Off: earned time off, as well as paid company holidays based on region\nPaid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement\nFull Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment\nRetirement Plans: select retirement and pension programs with potential for employer contributions\nLearning and Development: options for coaching, online courses and education reimbursements\nCompassionate Care Leave: paid time off following the loss of a loved one and other life-changing events\nWork Authorization Notice:\nPlease note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.\n\nLife At Docusign\n\nWorking here\nDocusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what’s right, every day. At Docusign, everything is equal.\n\nWe each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you’ll be loved by us, our customers, and the world in which we live.\n\nAccommodation\nDocusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.\n\nIf you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.","datePosted":"2026-06-02T00:11:57.774Z","dateModified":"2026-06-02T00:11:57.774Z","hiringOrganization":{"@type":"Organization","name":"DocuSign","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"9031d701de0b36ca2cac0201"},"url":"https://jobsearcher.com/jobs/9031d701de0b36ca2cac0201"}}