Transportation Coordinator

Overview & ResponsibilitiesOverview & ResponsibilitiesThe Big PictureEvery great shipment starts with great paperwork. In this role, you'll be the logistical backbone of our Shipping Department—making sure that everything from domestic truckloads to international air freight moves smoothly, accurately, and on time. If you love organization, problem-solving, and keeping things moving behind the scenes, this is your chance to make a real impact.What You'll Do Day-to-DayDocumentation & ComplianceExtract data from provided information and prepare all necessary shipping paperwork, including:Bills of LadingAir BillsCanadian Customs invoices and export documents for Canadian shipmentsInternational Bills of Lading for Service Orders, FSOs, and PTs for all foreign shipmentsPrepare and type Daily Shipping Records and distribute them to the right peopleCoordination & CommunicationContact trucking and airline firms to get shipment informationTrace shipments and provide status updates to customers and others as directed by supervisionWork with other departments to process shipping paperwork smoothlyOrganization & RecordkeepingMaintain various files and logs in the Shipping DepartmentTrack records accuratelyMatch Freight Bills with Bills of LadingPerform typing, filing, and other general clerical work as needed by the departmentCost Tracking & SuppliesTrack shop order costs by inputting information into a personal computerOrder and maintain supplies for the department as requiredA Note on This RoleThe above reflects the general details needed to describe the principal functions of this job. It's not an exhaustive list of every task you might do—because in shipping and logistics, every day can bring something new.QualificationsAssociates Degree preferred3+ years overall experience in a clerical/administrative roleProficiency in Microsoft Word and ExcelExperience with an ERP/MRP system (Oracle, SAP, etc.) strongly preferredPrior experience in shipping/receiving/logistics/trucking preferredMust be reliable and dependableMust be detail-orientedEqual Employment OpportunityEbara Elliott Energy is an equal employment opportunity/affirmative action employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, genetic information, disability, veteran status, or any other characteristic protected by the federal, state or local laws of the United States. Applicants and employees are protected under U.S. federal law from discrimination. To learn more, click here.To learn more about our Job Applicant Privacy Notice, please click here.No agency submissions please. NOTE: Resumes submitted to any Ebara Elliott Energy employee without a current, signed and valid contract in place with the Ebara Elliott Energy recruiting team will become the property of Ebara Elliott Energy and no search fees will be paid.