Administrative Oversight Section Supervisor

Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.Position DetailsJob Code #:JC-519753Position #(s):673-450-4800-001Working Title: Administrative Oversight Section Supervisor Classification:SUPERVISOR I$7,172.00 - $8,910.00New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.# of Positions:MultipleWork Location:Sacramento CountyTelework:HybridJob Type:Permanent, Full TimeDepartment InformationThis employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.; for more information about E-Verify, please go to www.dhs.gov/e-verifyCARB values diversity at all levels of the organization and is committed to fostering an environment where employees from various backgrounds, cultures, and personal experiences are welcomed and can thrive. CARB believes the diversity of our employees collectively makes up one of the world’s most respected environmental organizations. CARB offers various modern interview options, including remote phone and video interviews. Join CARB and help us improve the lives of all Californians.Department Website: http://www.arb.ca.govJob Description And DutiesThis position is part of a dedicated team working to fight climate change and improve air quality in California. The Industrial Strategies Division (ISD) at the California Air Resources Board (CARB) is seeking a dynamic and results-driven Supervisor I (SUP I) to lead the Administrative Oversight Section (AOS) and serve as a key member of the Division’s management team.The Administrative Oversight Section provides division-wide administrative support to ISD and its seven branches, including personnel transactions, contracts and procurements, facilities coordination, safety and emergency management, and general office services. The Division’s programs address fuels, energy, waste, natural systems, and other climate and air quality efforts, with fiscal responsibilities that include: The multi-billion-dollar Cap-and-Trade and Low Carbon Fuel programs Tens of millions in annual collections under the AB 32 Cost of Implementation Fee Several million in annual contracts Funding to support over 200 staffUnder the direction of the Assistant Division Chiefs, the SUP I plans, organizes, and directs the activities of AOS to ensure timely and effective delivery of administrative services. Specific duties include: Managing and mentoring staff who provide administrative and clerical support across the division Overseeing personnel transactions, contract development and monitoring, and tracking of invoices to ensure compliance with procurement and payment deadlines Establishing division-wide administrative policies, procedures, and tracking systems Ensuring sufficient office supplies and resources to support day-to-day operations Coordinating with branch chiefs and managers on division-wide assignments for reports to the Legislature, Governor’s Office, CalEPA, the Chair’s Office, and the Executive Office Recruiting, hiring, training, and evaluating staff performance, recommending training, and conducting personnel actions when necessary Overseeing coverage during scheduled and unscheduled absences and adjusting workloads to meet changing prioritiesThis position requires strong leadership, strategic thinking, and the ability to work collaboratively with a wide range of internal and external stakeholders.You will find additional information about the job in the Duty Statement .Special RequirementsApplicants must include a Supplemental Questionnaire (SQ) for this recruitment. Applications without an SQ or including an SQ that does not directly answer all the items below will not be considered. Cover letters and resumes do not take the place of the SQ. Require Name on SQ Require Job Control Number on SQ Maximum number of pages: 2 (Arial font, 12 point, single spaced, 1-inch margins) Describe your experience managing or supervising staff, including how you have developed, motivated, and evaluated staff performance. Provide an example of a process or system you developed or improved that enhanced administrative operations. What was your role, and what was the outcome? Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 6/16/2026Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:Address for Mailing Application PackagesYou may submit your application and any applicable or required documents to:State Air Resources BoardEssam GadAttn: Classification and Certification Unit1001 I Street, 5th FloorSacramento , CA 95814Address for Drop-Off Application PackagesYou may drop off your application and any applicable or required documents at:State Air Resources BoardEssam GadClassification and Certification Unit1001 I Street, 5th FloorSacramento , CA 95814The drop-off location is non-operational on weekends and holidays.08:00 AM - 05:00 PMRequired Application Package DocumentsThe following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is required and must be included.Other - Cover Letter Supplemental Application - Please see the Special Requirements section of this job advertisement for detailed instructions for the SQ submission. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.