{"schemaVersion":"jobsearcher.job.v1","id":"8e329e74a565e6cbbe551c7d","url":"https://jobsearcher.com/jobs/8e329e74a565e6cbbe551c7d","canonicalUrl":"https://jobsearcher.com/jobs/8e329e74a565e6cbbe551c7d","title":"Document Controller","description":"Document Controller Houston, TXPrior Experience/Expertise Required *4–6 years in document control, including complex projects*Attention to detail*Ability to follow procedures*Good communication skills*Strong organizational skills*Ability to work independently*Clear written and verbal communication*Ability to interpret contract documentation requirements*strong communication and follow up discipline*Advanced EDMS knowledge required ***Content Server experience highly preferred****Strong analytical and reporting skills*Ability to mentor junior staff*High proficiency in Excel and Adobe Pro*Must be fluent in Spanish (bilingual) ***Please verify Spanish fluency beforesubmission***Objectives & ResponsibilitiesTo maintain organized, accurate, and up to date documentation for the company by efficiently processing all project deliverables and ensuring timely, compliant communication between the company, clients, and vendors.*Support basic document control activities under close supervision.*Maintain organized and accurate project documentation.*Assist with processing incoming and outgoing correspondence.*Manage routine document control tasks independently.*Ensure documents meet formatting and procedural requirements.*Handle full document control responsibilities for small to midsize projects.*Serve as primary point of contact for project documentation.*Lead document control activities for complex or multidiscipline projects.*Provide guidance to junior DC staff.Activities*Upload documents into the EDMS.*Perform basic metadata entry and quality checks.*Distribute documents to internal teams as instructed.*Process transmittals and correspondence.*Track document status and follow up with stakeholders.*Maintain project folders and metadata accuracy.*Manage project MDL/MDR.*Coordinate document reviews between internal teams, clients, and vendors.*Prepare project status reports.*Oversee document workflows, transmittals, and approvals.*Manage large MDLs and ensure alignment with engineering deliverables.*Support audits and quality checks.Processes*Follow established procedures for transmittals, filing, and naming conventions.Support routine workflows and document routing.*Apply document numbering, revision control, and distribution rules.*Support project workflows and approval cycles.*Execute workflows, revision cycles, and distribution matrices.*Ensure compliance with contract requirements.*Implement project specific procedures.*Optimize workflows and identify process improvements.Key Indicators *Accuracy of data entry*Timeliness of basic tasks*Compliance with procedures*Communication responsiveness*Quality of document reviews*Timely processing of deliverables*Compliance with project standards*Accuracy of MDL/MDR*Review cycle turnaround time*Stakeholder satisfaction*Reduction of rework*Workflow efficiency*Quality of reporting*Leadership contribution*Compliance with audit requirements*The ability to perform multiple tasks in a fast-paced team environment to meet tightdeadlines is essential.InterfacesThis list is not exhaustive: *Project Managers*Planners / Controllers*Quality*Engineering*Supply ChainEducation*Minimum: High School Diploma plus at least 3 years Document Control managementexperience.*Preferred: Bachelor’s Degree in a field related to process management, compliance orcoordination. (e.g., Engineering, Business Administration, Information Management,Quality Assurance, Human Resources).Work Environment*Hybrid schedule: In-office Tuesday, Thursday, and 2nd & 4th Fridays of the month*Schedule may change based on business needs","company":"Infoway Software","rawCompany":"infoway software","city":"Houston","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-07-08T07:45:16.381Z","occupations":[{"code":"15-1299.03","title":"Document Management Specialists","slug":"document-management-specialists"},{"code":"55-3015.00","title":"Command and Control Center Specialists","slug":"command-and-control-center-specialists"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"}],"industries":[{"code":"561410","title":"Document Preparation Services","slug":"document-preparation-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"334513","title":"Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables","slug":"instruments-and-related-products-manufacturing-for-measuring-displaying-and-controlling-industrial-process-variables"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Document Controller","description":"Document Controller Houston, TXPrior Experience/Expertise Required *4–6 years in document control, including complex projects*Attention to detail*Ability to follow procedures*Good communication skills*Strong organizational skills*Ability to work independently*Clear written and verbal communication*Ability to interpret contract documentation requirements*strong communication and follow up discipline*Advanced EDMS knowledge required ***Content Server experience highly preferred****Strong analytical and reporting skills*Ability to mentor junior staff*High proficiency in Excel and Adobe Pro*Must be fluent in Spanish (bilingual) ***Please verify Spanish fluency beforesubmission***Objectives & ResponsibilitiesTo maintain organized, accurate, and up to date documentation for the company by efficiently processing all project deliverables and ensuring timely, compliant communication between the company, clients, and vendors.*Support basic document control activities under close supervision.*Maintain organized and accurate project documentation.*Assist with processing incoming and outgoing correspondence.*Manage routine document control tasks independently.*Ensure documents meet formatting and procedural requirements.*Handle full document control responsibilities for small to midsize projects.*Serve as primary point of contact for project documentation.*Lead document control activities for complex or multidiscipline projects.*Provide guidance to junior DC staff.Activities*Upload documents into the EDMS.*Perform basic metadata entry and quality checks.*Distribute documents to internal teams as instructed.*Process transmittals and correspondence.*Track document status and follow up with stakeholders.*Maintain project folders and metadata accuracy.*Manage project MDL/MDR.*Coordinate document reviews between internal teams, clients, and vendors.*Prepare project status reports.*Oversee document workflows, transmittals, and approvals.*Manage large MDLs and ensure alignment with engineering deliverables.*Support audits and quality checks.Processes*Follow established procedures for transmittals, filing, and naming conventions.Support routine workflows and document routing.*Apply document numbering, revision control, and distribution rules.*Support project workflows and approval cycles.*Execute workflows, revision cycles, and distribution matrices.*Ensure compliance with contract requirements.*Implement project specific procedures.*Optimize workflows and identify process improvements.Key Indicators *Accuracy of data entry*Timeliness of basic tasks*Compliance with procedures*Communication responsiveness*Quality of document reviews*Timely processing of deliverables*Compliance with project standards*Accuracy of MDL/MDR*Review cycle turnaround time*Stakeholder satisfaction*Reduction of rework*Workflow efficiency*Quality of reporting*Leadership contribution*Compliance with audit requirements*The ability to perform multiple tasks in a fast-paced team environment to meet tightdeadlines is essential.InterfacesThis list is not exhaustive: *Project Managers*Planners / Controllers*Quality*Engineering*Supply ChainEducation*Minimum: High School Diploma plus at least 3 years Document Control managementexperience.*Preferred: Bachelor’s Degree in a field related to process management, compliance orcoordination. (e.g., Engineering, Business Administration, Information Management,Quality Assurance, Human Resources).Work Environment*Hybrid schedule: In-office Tuesday, Thursday, and 2nd & 4th Fridays of the month*Schedule may change based on business needs","datePosted":"2026-07-08T07:45:16.381Z","dateModified":"2026-07-08T07:45:16.381Z","hiringOrganization":{"@type":"Organization","name":"Infoway Software","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Houston","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"8e329e74a565e6cbbe551c7d"},"url":"https://jobsearcher.com/jobs/8e329e74a565e6cbbe551c7d"}}