{"schemaVersion":"jobsearcher.job.v1","id":"8e1bf90e324002ccc6ae703c","url":"https://jobsearcher.com/jobs/8e1bf90e324002ccc6ae703c","canonicalUrl":"https://jobsearcher.com/jobs/8e1bf90e324002ccc6ae703c","title":"Senior Payroll Analyst","description":"Location\nSan Francisco\nEmployment Type\nFull time\nLocation Type\nHybrid\nDepartment\nOperations\n\nAbout WorkWhile\nWorkWhile is on a mission to help workers earn a better living and live better lives. 83 million Americans work hourly jobs, often with unpredictable schedules that pay close to minimum wage and offer limited benefits, leading to financial instability.\n\nWorkWhile identifies the best hourly workers and matches them with shifts that fit their skills, location, and life. Businesses get access to a quality workforce, while workers get stable income and unmatched benefits, including next day pay, free telehealth services, and financial services.\n\nWe have the audacious goal to align incentives and solve inefficiencies in the labor market, disrupting the $650 billion staffing and recruiting market. Backed by Khosla Ventures and recognized by the Inc. 5000 for 10x growth, WorkWhile is reshaping the future of work.\nAbout the role\nWorkWhile is looking for an experienced Senior Payroll Analyst. Join our growing People team at a time of strategic transformation. You’ll deliver accurate, compliant payroll across nearly all 50 U.S. states for over 30,000 flex workers, and be a core contributor as we build out and improve our product for our W2 platform users. As we build out our in-house stack and modernize payroll operations end-to-end, you’ll act as both a specialist and a change-agent — ensuring day-to-day excellence and helping drive process improvements, system automation, and controls maturity.\nWhat you get to do every day\nExecute full-cycle payroll for ~30,000 U.S. flex and occasional workers (across nearly all 50 states), including new hires, terminations, bonuses, retroactive adjustments, off-cycle runs, and corrections.\nParticipate in system design, requirement gathering, vendor assessments, testing and go-live support.\nSupport maintenance of tax/regulatory compliance: multi-state tax set-ups (income tax, unemployment), local tax nexus, state registrations, filings, remittances, and notices.\nAdminister garnishments, statutory deductions, and year-end filings\nPerform monthly and quarterly reconciliations tying payroll to GL and other financial systems; support internal audits and documentation of controls.\nServe as the subject-matter expert for our in-house payroll system and any related transformation (data migration, automation of reports, vendor transitions).\nPartner cross-functionally with HR, Finance/Accounting, Worker Support and external providers to deliver seamless payroll experience and continuous improvement.\nWhat you bring to the role\n5+ years of U.S. payroll experience, ideally covering multi-state operations and servicing a large hourly front-line employee base.\nStrong working knowledge of U.S. payroll tax and compliance (state/local income tax, unemployment, garnishments).\nExperience with payroll systems and comfort working in a transformation setting (system upgrades, migrations, process redesign)\nExcellent analytical skills—Excel proficiency (lookups, pivots, reconciliations), good data-QA instincts. Familiar with AI products and eager to use AI to increase leverage and speed.\nExperience utilizing API integrations to manage large-scale data imports and exports for payroll migration/automation\nComfort working remotely/hybrid, self-managing, collaborating across functions and time zones.\nStrong communication skills: able to liaise with internal stakeholders and external providers.\nPreferred Qualifications:\nPayroll certification (CPP or equivalent) or in progress.\nExperience with reporting tools or system build (SQL, custom payroll modules) is a plus.\nWhy You'll Love It\nBe part of shaping a best-in-class payroll function — less about “keeping the lights on” and more about building the future.\nWork in a tech-forward environment where your ideas for automation, simplification and transformation will be heard and acted on.\nOpportunity to broaden scope soon into Canada — good growth potential.\nRemote flexibility plus a hub in San Francisco for connection, collaboration and culture.\nBenefits & Perks\nRemote work culture with opportunities for coworking in SF, NY & Toronto\nIn-person company offsites\nMedical, dental, & vision coverage\nFlexible time off\n401(k) with employer match\nWFH stipend to support your home office needs\nWorkWhile is an Equal Opportunity Employer. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. WorkWhile has a diverse, mission-driven, and supportive culture—we look for people who want to take ownership, are energized by ambiguity, and strive to make a lasting impact. If this resonates with you, we’d love to chat!","company":"Workwhileai","rawCompany":"workwhileai","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-07-15T13:39:15.568Z","occupations":[{"code":"43-3051.00","title":"Payroll and Timekeeping Clerks","slug":"payroll-and-timekeeping-clerks"},{"code":"13-2011.00","title":"Accountants and Auditors","slug":"accountants-and-auditors"},{"code":"13-1141.00","title":"Compensation, Benefits, and Job Analysis Specialists","slug":"compensation-benefits-and-job-analysis-specialists"}],"industries":[{"code":"541214","title":"Payroll Services","slug":"payroll-services"},{"code":"541511","title":"Custom Computer Programming Services","slug":"custom-computer-programming-services"},{"code":"541219","title":"Other Accounting Services","slug":"other-accounting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Senior Payroll Analyst","description":"Location\nSan Francisco\nEmployment Type\nFull time\nLocation Type\nHybrid\nDepartment\nOperations\n\nAbout WorkWhile\nWorkWhile is on a mission to help workers earn a better living and live better lives. 83 million Americans work hourly jobs, often with unpredictable schedules that pay close to minimum wage and offer limited benefits, leading to financial instability.\n\nWorkWhile identifies the best hourly workers and matches them with shifts that fit their skills, location, and life. Businesses get access to a quality workforce, while workers get stable income and unmatched benefits, including next day pay, free telehealth services, and financial services.\n\nWe have the audacious goal to align incentives and solve inefficiencies in the labor market, disrupting the $650 billion staffing and recruiting market. Backed by Khosla Ventures and recognized by the Inc. 5000 for 10x growth, WorkWhile is reshaping the future of work.\nAbout the role\nWorkWhile is looking for an experienced Senior Payroll Analyst. Join our growing People team at a time of strategic transformation. You’ll deliver accurate, compliant payroll across nearly all 50 U.S. states for over 30,000 flex workers, and be a core contributor as we build out and improve our product for our W2 platform users. As we build out our in-house stack and modernize payroll operations end-to-end, you’ll act as both a specialist and a change-agent — ensuring day-to-day excellence and helping drive process improvements, system automation, and controls maturity.\nWhat you get to do every day\nExecute full-cycle payroll for ~30,000 U.S. flex and occasional workers (across nearly all 50 states), including new hires, terminations, bonuses, retroactive adjustments, off-cycle runs, and corrections.\nParticipate in system design, requirement gathering, vendor assessments, testing and go-live support.\nSupport maintenance of tax/regulatory compliance: multi-state tax set-ups (income tax, unemployment), local tax nexus, state registrations, filings, remittances, and notices.\nAdminister garnishments, statutory deductions, and year-end filings\nPerform monthly and quarterly reconciliations tying payroll to GL and other financial systems; support internal audits and documentation of controls.\nServe as the subject-matter expert for our in-house payroll system and any related transformation (data migration, automation of reports, vendor transitions).\nPartner cross-functionally with HR, Finance/Accounting, Worker Support and external providers to deliver seamless payroll experience and continuous improvement.\nWhat you bring to the role\n5+ years of U.S. payroll experience, ideally covering multi-state operations and servicing a large hourly front-line employee base.\nStrong working knowledge of U.S. payroll tax and compliance (state/local income tax, unemployment, garnishments).\nExperience with payroll systems and comfort working in a transformation setting (system upgrades, migrations, process redesign)\nExcellent analytical skills—Excel proficiency (lookups, pivots, reconciliations), good data-QA instincts. Familiar with AI products and eager to use AI to increase leverage and speed.\nExperience utilizing API integrations to manage large-scale data imports and exports for payroll migration/automation\nComfort working remotely/hybrid, self-managing, collaborating across functions and time zones.\nStrong communication skills: able to liaise with internal stakeholders and external providers.\nPreferred Qualifications:\nPayroll certification (CPP or equivalent) or in progress.\nExperience with reporting tools or system build (SQL, custom payroll modules) is a plus.\nWhy You'll Love It\nBe part of shaping a best-in-class payroll function — less about “keeping the lights on” and more about building the future.\nWork in a tech-forward environment where your ideas for automation, simplification and transformation will be heard and acted on.\nOpportunity to broaden scope soon into Canada — good growth potential.\nRemote flexibility plus a hub in San Francisco for connection, collaboration and culture.\nBenefits & Perks\nRemote work culture with opportunities for coworking in SF, NY & Toronto\nIn-person company offsites\nMedical, dental, & vision coverage\nFlexible time off\n401(k) with employer match\nWFH stipend to support your home office needs\nWorkWhile is an Equal Opportunity Employer. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. WorkWhile has a diverse, mission-driven, and supportive culture—we look for people who want to take ownership, are energized by ambiguity, and strive to make a lasting impact. If this resonates with you, we’d love to chat!","datePosted":"2026-07-15T13:39:15.568Z","dateModified":"2026-07-15T13:39:15.568Z","hiringOrganization":{"@type":"Organization","name":"Workwhileai","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"8e1bf90e324002ccc6ae703c"},"url":"https://jobsearcher.com/jobs/8e1bf90e324002ccc6ae703c"}}