Property & Client Services Coordinator (Retail Center Operations)

Job Description Property & Client Services Coordinator (Retail Center Operations) – $32–$34/hr | San Jose, CA | Start ImmediatelyWhy This Role Stands OutJoin a fast-paced retail environment where you'll sit at the center of operations, finance, and tenant experience. This is a highly visible role supporting leadership at a major shopping destination—ideal for someone who thrives on ownership, organization, and making things run seamlessly behind the scenes.Role OverviewThe Property & Client Services Coordinator is the operational backbone of the center, driving administrative excellence across contracts, finance, compliance, and tenant coordination. Reporting directly to the General Manager, this role ensures accuracy, efficiency, and compliance across critical day-to-day functions that support the overall success of the property.What You'll OwnContract & Procurement OperationsMaintain and manage the Center Contract Log, tracking all agreements and amendmentsDraft and process service contracts, work orders, and change ordersSupport vendor bidding and contract lifecycle through ProcoreEnsure adherence to procurement policies and financial authorization guidelinesParticipate in vendor/project meetings and track follow-upsFinancial & Administrative OperationsOwn accounts payable processing: invoice matching, routing, and issue resolutionManage vendor setup and maintenance requests to ensure timely paymentProcess and audit manual billings across departments (legal, specialty leasing, etc.)Maintain check logs and coordinate lockbox submissionsReconcile P-Card expenses monthly and track supporting documentationSupport quarterly accruals and forecasting alongside leadershipRisk, Compliance & Access ManagementCoordinate and issue work/access permits for vendors and contractorsEnsure all contractors meet insurance and compliance requirementsSupport compliance workflows using systems like Sine/AngusPrepare and submit required forms to initiate vendor compliance processesTenant & Operational SupportAct as a key point of contact for tenants, ensuring smooth communication and supportAssist with specialty leasing activations and center eventsSupport general administrative needs that keep the center running efficientlyWhat We're Looking ForHighly proactive, detail-oriented, and organizedStrong communication and interpersonal skills (tenant-facing role)Ability to multi-task and manage competing priorities in a fast-paced environmentConfident working independently with sound judgmentExperience with financial processes, contracts, or property management is a plusFamiliarity with tools like Procore, invoice systems, or compliance platforms preferredRole DetailsLocation: Oakridge, CA 95123Pay Rate: $32–$34/hour (W-2)Start Date: ASAPDuration: Long-term contract with strong potential for extensionIf you're someone who thrives in a highly organized, people-facing operations role and enjoys being the go-to person who keeps everything moving—this is an excellent opportunity to step into a high-impact position. TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.