{"schemaVersion":"jobsearcher.job.v1","id":"8d18daee97593b3b4e5e3464","url":"https://jobsearcher.com/jobs/8d18daee97593b3b4e5e3464","canonicalUrl":"https://jobsearcher.com/jobs/8d18daee97593b3b4e5e3464","title":"Program Assistant","description":"Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401K.\r\nUnder the direction of the Operations Manager, the Program Assistant is responsible for enhancing organizational support of programs through client record retention, client program fee collection and reporting, petty cash distribution and tracking, invoice reconciliation, supply ordering, event coordination, and aiding in the overall operation of programs to best serve veterans.\r\nResponsibilities\r\nResponsible for overseeing and maintaining central databases of clients and program information and ensuring compliance with grant-mandated systems.\r\nSupports the Case Management department in maintaining files, preparing for audits, and correcting any deficiencies.\r\nCollects and tracks program rents, provides receipts to clients, maintains rent calculation worksheets and waivers, and delivers reports to Program staff.\r\nCollects, reconciles, tracks, and deposits any other site cash accounts, money orders, and checks such as donations received or site store revenue.\r\nMonitors and maintains supply inventory, coordinates purchases with approval, submits purchase orders, allocates expenses, and monitors vendor balances.\r\nCoordinates with Program staff for requesting supportive service funds to meet client needs.\r\nAssists with accounting functions and coordinates with Accounts Payable to ensure all deposits and expenses are submitted and posted timely.\r\nAssists with grant applications, reports, budget tracking, and billings.\r\nAssists in recording cash and in-kind contributions and maintaining a database of contributors for mailings and solicitations to support programs.\r\nCoordinates shipping and post office mailings and tracks receipt of products and donations.\r\nPlans annual and other periodic events for donors, partners, clients, and staff.\r\nAssists with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation.\r\nAssists with human resources activities to include posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates.\r\nAssists supervisors with coordinating staff training and ensuring proper payroll allocations.\r\nAssists with maintaining the Operations Manual and regularly reviewing and updating program and organization policies.\r\nProvides direct and confidential support to management, staff members, and interns.\r\nOther duties as assigned.\r\nQualifications\r\nBachelor's Degree in Social Services, Accounting, Non-Profit Management or related field. Minimum of 2 years of relevant experience may substitute for a degree.\r\nStrong computer skills and proficiency in Microsoft Office.\r\nHighly organized with attention to detail.\r\nAble to work independently & responsibly.\r\nExcellent communication skills, both oral and written.\r\nKnowledge of veteran issues, homelessness, and local services is a plus.\r\nEnthusiasm, positive attitude, team player, flexibility, & creativity.\r\nAbility to listen, take direction, and make sound decisions.\r\nAbility to organize and implement both short-term and long-term projects and programs.\r\nUnited States Veterans Initiative is a non-profit organization whose mission is the successful transition of military veterans and their families through the provision of housing, counseling, career development and comprehensive support.\r\nJ-18808-Ljbffr","company":"Us Vets","rawCompany":"us vets","city":"Kapolei","state":"HI","isRemote":false,"isActive":true,"createdAt":"2026-07-04T03:01:11.960Z","occupations":[{"code":"21-1093.00","title":"Social and Human Service Assistants","slug":"social-and-human-service-assistants"},{"code":"11-9151.00","title":"Social and Community Service Managers","slug":"social-and-community-service-managers"},{"code":"21-1099.00","title":"Community and Social Service Specialists, All Other","slug":"community-and-social-service-specialists-all-other"}],"industries":[{"code":"923140","title":"Administration of Veterans' Affairs","slug":"administration-of-veterans-affairs"},{"code":"624190","title":"Other Individual and Family Services","slug":"other-individual-and-family-services"},{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Assistant","description":"Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401K.\r\nUnder the direction of the Operations Manager, the Program Assistant is responsible for enhancing organizational support of programs through client record retention, client program fee collection and reporting, petty cash distribution and tracking, invoice reconciliation, supply ordering, event coordination, and aiding in the overall operation of programs to best serve veterans.\r\nResponsibilities\r\nResponsible for overseeing and maintaining central databases of clients and program information and ensuring compliance with grant-mandated systems.\r\nSupports the Case Management department in maintaining files, preparing for audits, and correcting any deficiencies.\r\nCollects and tracks program rents, provides receipts to clients, maintains rent calculation worksheets and waivers, and delivers reports to Program staff.\r\nCollects, reconciles, tracks, and deposits any other site cash accounts, money orders, and checks such as donations received or site store revenue.\r\nMonitors and maintains supply inventory, coordinates purchases with approval, submits purchase orders, allocates expenses, and monitors vendor balances.\r\nCoordinates with Program staff for requesting supportive service funds to meet client needs.\r\nAssists with accounting functions and coordinates with Accounts Payable to ensure all deposits and expenses are submitted and posted timely.\r\nAssists with grant applications, reports, budget tracking, and billings.\r\nAssists in recording cash and in-kind contributions and maintaining a database of contributors for mailings and solicitations to support programs.\r\nCoordinates shipping and post office mailings and tracks receipt of products and donations.\r\nPlans annual and other periodic events for donors, partners, clients, and staff.\r\nAssists with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation.\r\nAssists with human resources activities to include posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates.\r\nAssists supervisors with coordinating staff training and ensuring proper payroll allocations.\r\nAssists with maintaining the Operations Manual and regularly reviewing and updating program and organization policies.\r\nProvides direct and confidential support to management, staff members, and interns.\r\nOther duties as assigned.\r\nQualifications\r\nBachelor's Degree in Social Services, Accounting, Non-Profit Management or related field. Minimum of 2 years of relevant experience may substitute for a degree.\r\nStrong computer skills and proficiency in Microsoft Office.\r\nHighly organized with attention to detail.\r\nAble to work independently & responsibly.\r\nExcellent communication skills, both oral and written.\r\nKnowledge of veteran issues, homelessness, and local services is a plus.\r\nEnthusiasm, positive attitude, team player, flexibility, & creativity.\r\nAbility to listen, take direction, and make sound decisions.\r\nAbility to organize and implement both short-term and long-term projects and programs.\r\nUnited States Veterans Initiative is a non-profit organization whose mission is the successful transition of military veterans and their families through the provision of housing, counseling, career development and comprehensive support.\r\nJ-18808-Ljbffr","datePosted":"2026-07-04T03:01:11.960Z","dateModified":"2026-07-04T03:01:11.960Z","hiringOrganization":{"@type":"Organization","name":"Us Vets","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Kapolei","addressRegion":"HI","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"8d18daee97593b3b4e5e3464"},"url":"https://jobsearcher.com/jobs/8d18daee97593b3b4e5e3464"}}