Executive Assistant to Managing Shareholder

Executive Assistant to the Managing ShareholderWashington, DCAbout ZwillGenZwillGen is a boutique law firm representing some of the biggest names in technology on a wide range of internet-related legal issues, including cybersecurity, privacy, government surveillance, alternative data, litigation, and fantasy sports.We offer a hardworking yet casual and collaborative work environment that sets us apart from large law firms. At ZwillGen, we have casual attire, on-site massages, snacks and beverages, and an on-site gym at our DC office. Our culture prioritizes work-life balance, mutual respect, and inclusivity, with weekly firm meetings that bring everyone together.About The RoleZwillGen is seeking a highly organized, proactive and tech-savvy Executive Assistant who will function as a business operations partner, helping to drive execution of firm priorities and supporting strategic initiatives, in addition to providing comprehensive administrative and operational support to its Managing Shareholder and other attorneys. This role requires sound judgment, discretion, strong attention to detail, and the ability to anticipate needs in a fast-paced legal environment.The ideal candidate is a polished professional with excellent communication skills, a high degree of reliability, strong problem-solving ability, and a demonstrated success managing multiple priorities while maintaining confidentiality. They should be comfortable adopting and leveraging AI and other digital tools to improve productivity, organize information, and support the firm’s business and operational goals. This position also offers the opportunity to contribute to special projects and firm initiatives as needed.ResponsibilitiesPartner with the Managing Shareholder to track and advance strategic initiatives, including monitoring timelines, deliverables, and stakeholder follow-upsIndependently manage special projects assigned by the Managing Shareholder, including coordinating across departments and ensuring timely executionPrepare briefing materials, summaries, and talking points for internal leadership meetings and external engagementsAnticipate needs and proactively prepare the Managing Shareholder for high-level discussionsGather and synthesize information to support business decisions and firm operationsManage the Managing Shareholder’s complex calendar, including scheduling internal and external meetings, prioritizing competing demands, and ensuring efficient time managementCoordinate travel arrangements, expense reporting, and logistics for meetings, conferences, and client engagementsPrepare and edit correspondence, presentations, and other materials on behalf of the Managing ShareholderMaintain strict confidentiality with respect to sensitive firm and client informationManage attorney time entry and assist with billing-related administrative tasksDraft, format, edit, and proofread legal and business documents with a high degree of accuracySupport client engagement efforts, including coordination of meetingsCoordinate meeting logistics, including materials preparation and vendor coordinationConduct online research and assist with short- and long-term special projectsQualificationsBachelor’s degree requiredMinimum of 5+ years of experience in an executive assistant, senior administrative role, or 1-3 year in a Chief of Staff role, preferably within a professional services environmentDemonstrated ability to handle confidential information with discretionStrong organizational skills with exceptional attention to detailExcellent written and verbal communication skillsExperience working in a Mac-based environment preferredAbility to work standard business hours, with flexibility for occasional overtime as neededAbility to work collaboratively across teams and interact effectively with attorneys, clients, and staffLocationThis position is based in ZwillGen’s Washington, DC office. The role requires regular in-office presence 4 days a week and occasional travel to firm-sponsored events, subject to business needs.Compensation & BenefitsZwillGen is committed to pay transparency in accordance with applicable wage laws. The salary range for this position is $85,000 - $125,000 annually, based on qualifications, skills, and level of experience.We offer a comprehensive benefits package, including:Medical, dental, and vision insurance401(k) retirement planPaid time off and parental leaveShort-term and long-term disability coverageGroup and Voluntary Life InsuranceTax-advantaged commuter benefitsPrivacy PolicyPlease visit our Applicant Privacy Policy for information about our privacy practices for job applicants.