{"schemaVersion":"jobsearcher.job.v1","id":"883fac3dede64d38ec11a4e2","url":"https://jobsearcher.com/jobs/883fac3dede64d38ec11a4e2","canonicalUrl":"https://jobsearcher.com/jobs/883fac3dede64d38ec11a4e2","title":"Office Manager","description":"CertaPro Painters of North Orlando-Space Coast\r\nPosted Mar 10\r\nApply\r\nFull-time\r\nLongwood\r\nUnknown\r\nWe are looking for an energetic team player committed to the execution of daily and long-term customer service and business objectives of our company as an Office Associate. Fostering lasting relationships is at the heart of what we do at CertaPro and is influential in laying the foundation for success in our business. Our Office Associate position is a challenging, evolving, and rewarding position with many areas of responsibility, including Marketing, Sales, Production, Finance, Administration, and Human Resources.\r\nResponsibilities\r\nFulfills marketing duties, such as planning assertive marketing activities, creating content for the website, ensuring social media posts are up-to-date, and organizing trade shows\r\nManages sales responsibilities, including creating sales packages, entering leads into the database, updating customer reference lists, and maintaining inventory of all sales materials\r\nHelps with production, including collecting and tracking hours worked on job sites, updating production schedules, and creating job jackets for each week's production\r\nManages financials including job costing, paying all bills and invoicing customers, preparing reports (production schedule and ), managing petty cash and office supply budget, and reconciling supplier invoices and expense reports\r\nPerforms administrative duties, such as maintaining files/data/job jackets, processing incoming/outgoing mail, maintaining a professional office workspace, ordering supplies for the office and others (as required), managing the facilities, answering phones and coordinating messages and tasks, preparing weekly reports/documentation as requested, and organizing company functions\r\nHelps with Human Resources, including recruiting painters and maintaining contractor applications, obtaining background checks, ensuring employee files are up-to-date, and ensuring contractors are in compliance with insurance and other requirements\r\nParticipates in personal development through training/education and attendance at meetings and conferences as needed\r\nQualifications\r\nAdvanced education degree, coursework, or tech school a plus\r\nStrong verbal/written skills, to include proof-reading and basic math skills\r\nP&L experience\r\nExceptional customer service skills\r\nStrong computer and internet skills\r\nExperience with QuickBooks preferred\r\nPrevious experience in sales, marketing, accounting, HR, and/or in an administrative position a plus\r\nOutstanding phone skills\r\nQuality conscious and detail-oriented\r\nStrong communication and interpersonal skills\r\nAbout the company\r\nCertaPro Painters of North Orlando-Space Coast\r\nJ-18808-Ljbffr","company":"SupportFinity","rawCompany":"supportfinity","city":"Longwood","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-08-07T00:55:38.621Z","occupations":[{"code":"11-1021.00","title":"General and Operations Managers","slug":"general-and-operations-managers"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"},{"code":"47-2141.00","title":"Painters, Construction and Maintenance","slug":"painters-construction-and-maintenance"}],"industries":[{"code":"238320","title":"Painting and Wall Covering Contractors","slug":"painting-and-wall-covering-contractors"},{"code":"238390","title":"Other Building Finishing Contractors","slug":"other-building-finishing-contractors"},{"code":"561790","title":"Other Services to Buildings and Dwellings","slug":"other-services-to-buildings-and-dwellings"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Office Manager","description":"CertaPro Painters of North Orlando-Space Coast\r\nPosted Mar 10\r\nApply\r\nFull-time\r\nLongwood\r\nUnknown\r\nWe are looking for an energetic team player committed to the execution of daily and long-term customer service and business objectives of our company as an Office Associate. Fostering lasting relationships is at the heart of what we do at CertaPro and is influential in laying the foundation for success in our business. Our Office Associate position is a challenging, evolving, and rewarding position with many areas of responsibility, including Marketing, Sales, Production, Finance, Administration, and Human Resources.\r\nResponsibilities\r\nFulfills marketing duties, such as planning assertive marketing activities, creating content for the website, ensuring social media posts are up-to-date, and organizing trade shows\r\nManages sales responsibilities, including creating sales packages, entering leads into the database, updating customer reference lists, and maintaining inventory of all sales materials\r\nHelps with production, including collecting and tracking hours worked on job sites, updating production schedules, and creating job jackets for each week's production\r\nManages financials including job costing, paying all bills and invoicing customers, preparing reports (production schedule and ), managing petty cash and office supply budget, and reconciling supplier invoices and expense reports\r\nPerforms administrative duties, such as maintaining files/data/job jackets, processing incoming/outgoing mail, maintaining a professional office workspace, ordering supplies for the office and others (as required), managing the facilities, answering phones and coordinating messages and tasks, preparing weekly reports/documentation as requested, and organizing company functions\r\nHelps with Human Resources, including recruiting painters and maintaining contractor applications, obtaining background checks, ensuring employee files are up-to-date, and ensuring contractors are in compliance with insurance and other requirements\r\nParticipates in personal development through training/education and attendance at meetings and conferences as needed\r\nQualifications\r\nAdvanced education degree, coursework, or tech school a plus\r\nStrong verbal/written skills, to include proof-reading and basic math skills\r\nP&L experience\r\nExceptional customer service skills\r\nStrong computer and internet skills\r\nExperience with QuickBooks preferred\r\nPrevious experience in sales, marketing, accounting, HR, and/or in an administrative position a plus\r\nOutstanding phone skills\r\nQuality conscious and detail-oriented\r\nStrong communication and interpersonal skills\r\nAbout the company\r\nCertaPro Painters of North Orlando-Space Coast\r\nJ-18808-Ljbffr","datePosted":"2026-08-07T00:55:38.621Z","dateModified":"2026-08-07T00:55:38.621Z","hiringOrganization":{"@type":"Organization","name":"SupportFinity","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Longwood","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"883fac3dede64d38ec11a4e2"},"url":"https://jobsearcher.com/jobs/883fac3dede64d38ec11a4e2"}}