{"schemaVersion":"jobsearcher.job.v1","id":"87ecb2808d8dfff5b56f9d3a","url":"https://jobsearcher.com/jobs/87ecb2808d8dfff5b56f9d3a","canonicalUrl":"https://jobsearcher.com/jobs/87ecb2808d8dfff5b56f9d3a","title":"Executive Services Coordinator","description":"Executive Services CoordinatorLocation: Remote (with occasional onsite in Maxwell, California) Job Type: Contract - Full-time, dedicated resource (no part-time allocation) Duration: June 2026 December 2026 (Extendable Multi-Year) The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California. The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project. This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability.\r\nKey ResponsibilitiesProvide high-level support to Executive Director and senior leadership\r\nManage complex calendars, communications, and executive priorities\r\nAct as a primary liaison for internal and external stakeholders\r\nAnticipate leadership needs and ensure timely follow-ups\r\nCoordinate board, committee, and leadership meetings\r\nPrepare agendas, meeting packets, and reports\r\nTrack action items, decisions, and follow-ups\r\nEnsure compliance with public meeting and governance requirements\r\nCoordinate across engineering, environmental, construction, and administrative teams\r\nFacilitate communication between leadership, consultants, and stakeholders\r\nIdentify and resolve coordination gaps across teams\r\nManage document control, records, and information governance\r\nOversee collaboration tools (SharePoint, OneDrive, etc.)\r\nSupport public records requests and compliance processes\r\nCoordinate IT-related administrative functions\r\nSupervise administrative staff and consultants\r\nAssign work, set priorities, and monitor performance\r\nEstablish workflows, standards, and best practices\r\nEnsure effective resource allocation across teams\r\nMust-Have QualificationsBachelor's Degree in Business Administration or related field\r\nMinimum 10+ years of executive-level administrative or coordination experience\r\nStrong experience supporting executive leadership and board governance\r\nExperience managing complex workflows and cross-functional coordination\r\nPreferred QualificationsExperience in public sector or government agencies\r\nExperience supporting large infrastructure or capital projects\r\nFamiliarity with California public governance (Brown Act, compliance)\r\nCore SkillsExecutive-level communication and stakeholder management\r\nGovernance & board coordination\r\nOrganizational and operational leadership\r\nDocument and records management\r\nProblem-solving and decision support\r\nHigh attention to detail and confidentiality\r\nCore CompetenciesStrategic Thinking & Execution\r\nLeadership Support & Influence\r\nCross-Functional Coordination\r\nAccountability & Ownership\r\nAdaptability in Dynamic Environments","company":"Veracity","rawCompany":"veracity","city":"Maxwell","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-05-10T01:30:50.655Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Services Coordinator","description":"Executive Services CoordinatorLocation: Remote (with occasional onsite in Maxwell, California) Job Type: Contract - Full-time, dedicated resource (no part-time allocation) Duration: June 2026 December 2026 (Extendable Multi-Year) The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California. The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project. This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability.\r\nKey ResponsibilitiesProvide high-level support to Executive Director and senior leadership\r\nManage complex calendars, communications, and executive priorities\r\nAct as a primary liaison for internal and external stakeholders\r\nAnticipate leadership needs and ensure timely follow-ups\r\nCoordinate board, committee, and leadership meetings\r\nPrepare agendas, meeting packets, and reports\r\nTrack action items, decisions, and follow-ups\r\nEnsure compliance with public meeting and governance requirements\r\nCoordinate across engineering, environmental, construction, and administrative teams\r\nFacilitate communication between leadership, consultants, and stakeholders\r\nIdentify and resolve coordination gaps across teams\r\nManage document control, records, and information governance\r\nOversee collaboration tools (SharePoint, OneDrive, etc.)\r\nSupport public records requests and compliance processes\r\nCoordinate IT-related administrative functions\r\nSupervise administrative staff and consultants\r\nAssign work, set priorities, and monitor performance\r\nEstablish workflows, standards, and best practices\r\nEnsure effective resource allocation across teams\r\nMust-Have QualificationsBachelor's Degree in Business Administration or related field\r\nMinimum 10+ years of executive-level administrative or coordination experience\r\nStrong experience supporting executive leadership and board governance\r\nExperience managing complex workflows and cross-functional coordination\r\nPreferred QualificationsExperience in public sector or government agencies\r\nExperience supporting large infrastructure or capital projects\r\nFamiliarity with California public governance (Brown Act, compliance)\r\nCore SkillsExecutive-level communication and stakeholder management\r\nGovernance & board coordination\r\nOrganizational and operational leadership\r\nDocument and records management\r\nProblem-solving and decision support\r\nHigh attention to detail and confidentiality\r\nCore CompetenciesStrategic Thinking & Execution\r\nLeadership Support & Influence\r\nCross-Functional Coordination\r\nAccountability & Ownership\r\nAdaptability in Dynamic Environments","datePosted":"2026-05-10T01:30:50.655Z","dateModified":"2026-05-10T01:30:50.655Z","hiringOrganization":{"@type":"Organization","name":"Veracity","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Maxwell","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"87ecb2808d8dfff5b56f9d3a"},"url":"https://jobsearcher.com/jobs/87ecb2808d8dfff5b56f9d3a"}}