{"schemaVersion":"jobsearcher.job.v1","id":"87d7c5ee088bbd8dbbb687fd","url":"https://jobsearcher.com/jobs/87d7c5ee088bbd8dbbb687fd","canonicalUrl":"https://jobsearcher.com/jobs/87d7c5ee088bbd8dbbb687fd","title":"Academic Program Coordinator","description":"The Academic Program Coordinator is responsible for planning, executing, and managing academic programs for the department. This role involves collaborating with faculty and staff, ensuring compliance with educational regulations, and managing program budgets. The coordinator will also generate reports, schedule essential meetings, and coordinate with internal departments to ensure timely task completion.\nMinimum Qualifications\nBachelor’s degree and 3 years or related experience OR associate’s degree and 5 years of related experience OR a high school diploma or GED and 8-10 years of related experience.\nExperience in multimedia graphics design and/or event planning.\nProficiency in MS Office.\nStrong organizational skills.\nStrong communication skills, both verbal and written.\nPreferred Qualifications\nGood interpersonal skills; experience working with people from varied cultural backgrounds.\nExperience with some experience in multimedia graphics design and/or event planning\nEssential Functions and percent of time:\nProgram Management & Administration (10%)\nProgram Oversight & Liaison: Maintain academic integrity and excellence in graduate programs. Serve as the primary liaison between the graduate program, the college, and the School of Graduate Programs.\nProgram Planning & Review: Engage in continuous review of programs’ learning outcomes and curriculum. Participate in annual and comprehensive academic program assessment.\nFaculty & Staff Support: Facilitate the hiring of graduate assistants. Keep students and faculty informed of current deadlines and School of Graduate Programs policies. Plan and organize departmental meetings and events.\nStudent Support & Compliance: Inform students of grievance and appeals processes, ensuring due process regarding academic matters.\nProcess Improvement: Manage the department’s online forms and Microsoft Teams platform for data collection and analytics. Identify and suggest improvements to departmental workflow processes.\n\nRecruitment & Outreach (10%)\nStrategic Recruitment: Collaborate with the School of Graduate Programs to analyze enrollment trends and develop, execute, and revise program recruitment plans to attract a diverse student body. Review prospective students’ qualifications.\nEvent Planning: Plan and organize internal and external meetings and special events (e.g., recruiting events, advisory board meetings, programming contests). Anticipate and address potential problems during event planning.\nStudent Engagement: Actively participate in student outreach and recruitment activities, including WSU open houses, high school visits, conducting tours, and following up with prospective students and parents.\nAlumni & Industry Relations: Assist the Chair with interactions with alumni and local industry. Serve as a liaison with Career Services to improve co-op/job opportunities for students and graduates.\nDepartment Representation: Attend undergraduate studies committee meetings and represent the department at recruitment functions.\n\nFaculty & Curriculum Coordination (30%)\nFaculty Appointments: Collaborate with the department Chair to identify qualified faculty and facilitate their application and renewal to the Graduate Faculty.\nCourse Scheduling & Resources: Work with the Chair and faculty to ensure appropriate teaching assignments, course scheduling, and faculty assignments to facilitate timely student matriculation.\nCurriculum Maintenance: Complete the annual review and revision of the academic catalog related to the program by identified deadlines.\nResource Management: Determine program needs regarding course scheduling and section numbers. Identify appropriate teaching spaces and modalities, ensuring necessary equipment and materials are maintained.\nEssential Functions and percent of time (cont'd):\nAssessment, Accreditation & Admissions (10%)\nAccreditation Support: Prepare required portions of program self-assessment documents for national accrediting agencies. Collect and aggregate assessment inputs from faculty and committees.\nAdmissions Processing: Manage the receipt and processing of graduate admission applications, petitions, and degree certifications. Communicate progress and results to students.\nData Management: Manage database logs for admissions, petitions, and graduation statistics. Monitor and report student enrollment data for classes and laboratories.\nInterdepartmental Collaboration: Collaborate with the University Center of International Education, Graduate School, Raider Connect, and other WSU colleges to support international student success.\nGeneral Support: Manage departmental emails and voicemail, distributing them to appropriate staff\n\nData Collection and Analytics (10%)\nPlatform Management: Manage the department’s Microsoft Teams platform, ensuring all content is current and relevant.\nForm & Data System Configuration: Configure and maintain online forms (e.g., using Microsoft Forms/Power Automate) to collect data on student requests and coordinate the transition of forms to the Teams platform.\nAnalysis & Reporting: Collect and analyze data from undergraduate and graduate programs using tools such as Microsoft Power Automate, Forms, Excel, Qualtrics, and Power BI.\n\nSocial Media, Marketing & Web Presence (10%)\nMarketing Strategy: Lead the planning and execution of marketing projects. Recommend marketing strategies aligned with the department’s strategic goals, collaborating with the Office of Marketing.\nContent Development: Develop, design, and maintain marketing and promotional materials for print and web.\nWeb & Social Media Management: Maintain the departmental website, ensuring all promotional content (web pages, catalog entries) is accurate and up to date. Create, curate, post, and monitor strategic content on social media outlets in alignment with WSU guidelines\n\nSupervision of student office workers\nResponsible for all student office assistants.\nResponsible for grader/recitation instructor hiring paperwork and timecards.\nDetermine work methods and work operations for student office assistants.\nMake hiring and termination decisions for student office assistants.\nNon-Essential Functions and percent of time:\nPh.D. in Engineering Program Support (20%)\nPerform all non-advising responsibilities for PhD in Engineering to include Student recordkeeping.\nMaintain Ph.D. records according to university records retention policy.\nGenerate student milestone forms and update advisors on these milestones.\nProcess Ph.D. paperwork.\nDistribute degree certifications for review.\nMaintain degree qualifications profile (DQF) renewals, advertise dissertation defenses, assist students as needed.","company":"Wright State University","rawCompany":"wright state university","city":"Fairborn","state":"OH","isRemote":false,"isActive":false,"createdAt":"2026-04-14T10:41:32.583Z","occupations":[{"code":"11-9033.00","title":"Education Administrators, Postsecondary","slug":"education-administrators-postsecondary"},{"code":"11-9039.00","title":"Education Administrators, All Other","slug":"education-administrators-all-other"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611210","title":"Junior Colleges","slug":"junior-colleges"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Academic Program Coordinator","description":"The Academic Program Coordinator is responsible for planning, executing, and managing academic programs for the department. This role involves collaborating with faculty and staff, ensuring compliance with educational regulations, and managing program budgets. The coordinator will also generate reports, schedule essential meetings, and coordinate with internal departments to ensure timely task completion.\nMinimum Qualifications\nBachelor’s degree and 3 years or related experience OR associate’s degree and 5 years of related experience OR a high school diploma or GED and 8-10 years of related experience.\nExperience in multimedia graphics design and/or event planning.\nProficiency in MS Office.\nStrong organizational skills.\nStrong communication skills, both verbal and written.\nPreferred Qualifications\nGood interpersonal skills; experience working with people from varied cultural backgrounds.\nExperience with some experience in multimedia graphics design and/or event planning\nEssential Functions and percent of time:\nProgram Management & Administration (10%)\nProgram Oversight & Liaison: Maintain academic integrity and excellence in graduate programs. Serve as the primary liaison between the graduate program, the college, and the School of Graduate Programs.\nProgram Planning & Review: Engage in continuous review of programs’ learning outcomes and curriculum. Participate in annual and comprehensive academic program assessment.\nFaculty & Staff Support: Facilitate the hiring of graduate assistants. Keep students and faculty informed of current deadlines and School of Graduate Programs policies. Plan and organize departmental meetings and events.\nStudent Support & Compliance: Inform students of grievance and appeals processes, ensuring due process regarding academic matters.\nProcess Improvement: Manage the department’s online forms and Microsoft Teams platform for data collection and analytics. Identify and suggest improvements to departmental workflow processes.\n\nRecruitment & Outreach (10%)\nStrategic Recruitment: Collaborate with the School of Graduate Programs to analyze enrollment trends and develop, execute, and revise program recruitment plans to attract a diverse student body. Review prospective students’ qualifications.\nEvent Planning: Plan and organize internal and external meetings and special events (e.g., recruiting events, advisory board meetings, programming contests). Anticipate and address potential problems during event planning.\nStudent Engagement: Actively participate in student outreach and recruitment activities, including WSU open houses, high school visits, conducting tours, and following up with prospective students and parents.\nAlumni & Industry Relations: Assist the Chair with interactions with alumni and local industry. Serve as a liaison with Career Services to improve co-op/job opportunities for students and graduates.\nDepartment Representation: Attend undergraduate studies committee meetings and represent the department at recruitment functions.\n\nFaculty & Curriculum Coordination (30%)\nFaculty Appointments: Collaborate with the department Chair to identify qualified faculty and facilitate their application and renewal to the Graduate Faculty.\nCourse Scheduling & Resources: Work with the Chair and faculty to ensure appropriate teaching assignments, course scheduling, and faculty assignments to facilitate timely student matriculation.\nCurriculum Maintenance: Complete the annual review and revision of the academic catalog related to the program by identified deadlines.\nResource Management: Determine program needs regarding course scheduling and section numbers. Identify appropriate teaching spaces and modalities, ensuring necessary equipment and materials are maintained.\nEssential Functions and percent of time (cont'd):\nAssessment, Accreditation & Admissions (10%)\nAccreditation Support: Prepare required portions of program self-assessment documents for national accrediting agencies. Collect and aggregate assessment inputs from faculty and committees.\nAdmissions Processing: Manage the receipt and processing of graduate admission applications, petitions, and degree certifications. Communicate progress and results to students.\nData Management: Manage database logs for admissions, petitions, and graduation statistics. Monitor and report student enrollment data for classes and laboratories.\nInterdepartmental Collaboration: Collaborate with the University Center of International Education, Graduate School, Raider Connect, and other WSU colleges to support international student success.\nGeneral Support: Manage departmental emails and voicemail, distributing them to appropriate staff\n\nData Collection and Analytics (10%)\nPlatform Management: Manage the department’s Microsoft Teams platform, ensuring all content is current and relevant.\nForm & Data System Configuration: Configure and maintain online forms (e.g., using Microsoft Forms/Power Automate) to collect data on student requests and coordinate the transition of forms to the Teams platform.\nAnalysis & Reporting: Collect and analyze data from undergraduate and graduate programs using tools such as Microsoft Power Automate, Forms, Excel, Qualtrics, and Power BI.\n\nSocial Media, Marketing & Web Presence (10%)\nMarketing Strategy: Lead the planning and execution of marketing projects. Recommend marketing strategies aligned with the department’s strategic goals, collaborating with the Office of Marketing.\nContent Development: Develop, design, and maintain marketing and promotional materials for print and web.\nWeb & Social Media Management: Maintain the departmental website, ensuring all promotional content (web pages, catalog entries) is accurate and up to date. Create, curate, post, and monitor strategic content on social media outlets in alignment with WSU guidelines\n\nSupervision of student office workers\nResponsible for all student office assistants.\nResponsible for grader/recitation instructor hiring paperwork and timecards.\nDetermine work methods and work operations for student office assistants.\nMake hiring and termination decisions for student office assistants.\nNon-Essential Functions and percent of time:\nPh.D. in Engineering Program Support (20%)\nPerform all non-advising responsibilities for PhD in Engineering to include Student recordkeeping.\nMaintain Ph.D. records according to university records retention policy.\nGenerate student milestone forms and update advisors on these milestones.\nProcess Ph.D. paperwork.\nDistribute degree certifications for review.\nMaintain degree qualifications profile (DQF) renewals, advertise dissertation defenses, assist students as needed.","datePosted":"2026-04-14T10:41:32.583Z","dateModified":"2026-04-14T10:41:32.583Z","hiringOrganization":{"@type":"Organization","name":"Wright State University","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Fairborn","addressRegion":"OH","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"87d7c5ee088bbd8dbbb687fd"},"url":"https://jobsearcher.com/jobs/87d7c5ee088bbd8dbbb687fd"}}