{"schemaVersion":"jobsearcher.job.v1","id":"878442a8329424d6eb0a12ca","url":"https://jobsearcher.com/jobs/878442a8329424d6eb0a12ca","canonicalUrl":"https://jobsearcher.com/jobs/878442a8329424d6eb0a12ca","title":"Program Coordinator_HAI Industry Programs","description":"Program CoordinatorHuman-Centered Artificial Intelligence (HAI) seeks a temporary Program Coordinator to support the industry programs team efforts, meetings, and portfolio. Working closely with the Director of Industry Programs, the coordinator will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students – as well as industry partners and visitors – coordinating logistics, communications, and administrative support.Core Duties Program & Event: Coordinate logistics for meetings, delegation/visits, workshops and special events including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics.Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.Assist with other unit and/or coordinator's workshops, and program-specific events during peak programming periods.Industry Affiliate Engagement: Monitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for the director's communications and follow-up. Provide administrative and logistical support for industry research collaborators on an as-needed basis, including coordination with relevant departments and personnel.Finance & Purchasing: Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/eventsTrack program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters.Operations: Oversee office supplies, shared space, and day-to-day operational needs.Manage calendars and travel for leadership, and support internal data management and tracking projects.Requirements:Education & Experience: High school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience.Experience working in a similar hybrid academic-industry environment and being comfortable working in a fast-paced, evolving setting.Strong written and verbal communication skills, with the ability to work effectively with a variety of stakeholders.Flexibility and adaptability, including the ability to adjust priorities and respond to changing needs within a growing unit, as well as the ability to work independently, take initiative, and collaborate effectively as part of a team.","company":"LeadStack","rawCompany":"leadstack","city":"Stanford","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-10-02T15:27:29.503Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Coordinator_HAI Industry Programs","description":"Program CoordinatorHuman-Centered Artificial Intelligence (HAI) seeks a temporary Program Coordinator to support the industry programs team efforts, meetings, and portfolio. Working closely with the Director of Industry Programs, the coordinator will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students – as well as industry partners and visitors – coordinating logistics, communications, and administrative support.Core Duties Program & Event: Coordinate logistics for meetings, delegation/visits, workshops and special events including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics.Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.Assist with other unit and/or coordinator's workshops, and program-specific events during peak programming periods.Industry Affiliate Engagement: Monitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for the director's communications and follow-up. Provide administrative and logistical support for industry research collaborators on an as-needed basis, including coordination with relevant departments and personnel.Finance & Purchasing: Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/eventsTrack program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters.Operations: Oversee office supplies, shared space, and day-to-day operational needs.Manage calendars and travel for leadership, and support internal data management and tracking projects.Requirements:Education & Experience: High school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience.Experience working in a similar hybrid academic-industry environment and being comfortable working in a fast-paced, evolving setting.Strong written and verbal communication skills, with the ability to work effectively with a variety of stakeholders.Flexibility and adaptability, including the ability to adjust priorities and respond to changing needs within a growing unit, as well as the ability to work independently, take initiative, and collaborate effectively as part of a team.","datePosted":"2026-10-02T15:27:29.503Z","dateModified":"2026-10-02T15:27:29.503Z","hiringOrganization":{"@type":"Organization","name":"LeadStack","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Stanford","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"878442a8329424d6eb0a12ca"},"url":"https://jobsearcher.com/jobs/878442a8329424d6eb0a12ca"}}