In Office Coordinator- St. Louis Location

HBK Engineering Office Coordinator HBK Engineering is seeking an in Office Coordinator who has an interest in working in a fast-paced engineering office. Our firm offers a professional work environment, excellent benefits, competitive salary and a wide range of growth opportunities. This position offers the opportunity to be a part of an office support and facilities team at our St. Louis office, supporting administrative office activities and support needs of HBK employees, including engineers, designers and field crews. The candidate selected for this position would be responsible for managing all general front desk activities, coordinating office overhead services and related activities, planning travel and travel related activities for key staff members, and a variety of other administrative activities. If needed part time is an option. The responsibilities of the position include, but are not limited to: Supports a friendly and efficient guest experience as the main representative at the front reception desk. Coordinate and mange the front desk area and responsibilities include: incoming and outgoing mail, greeting guests, assisting new hires on their first day, managing office keys & fobs, etc. Books travel (flights, hotels, rental cars) on behalf of our employees following the HBK travel guidelines. Potential to answer the office phone line and direct calls to employees and other offices as needed. Assist with the coordination and supervision of vendors completing general maintenance, alterations, and repairs to office areas and equipment. Coordinates with the facilities team on purchases of office supplies, office furniture, office equipment and other office needs in accordance with company purchasing policies and budgetary restrictions. Performs facilities day-to-day operations. Participates as needed in special department projects. Maintains office efficiency by coordinating with facilities and employees on changes to office systems, layouts, and equipment procurement in coordination with other responsible HBK teammates. Assist with managing office wide employee programs (examples: birthday celebrations, anniversaries, etc.). Coordinates client meetings and internal meetings (greeting, ordering lunch, etc.). Performs other general clerical/administrative support duties as needed. Preferred Qualifications: Customer service experience preferred. Strong organizational & communication skills preferred. Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint). Must be proactive and have the ability to work independently. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.