{"schemaVersion":"jobsearcher.job.v1","id":"871334bbedbe11783ee0350f","url":"https://jobsearcher.com/jobs/871334bbedbe11783ee0350f","canonicalUrl":"https://jobsearcher.com/jobs/871334bbedbe11783ee0350f","title":"Program Assistant","description":"Job Summary\nWe are seeking a dynamic and organized Program Assistant to support the smooth operation of our programs and administrative functions. This energetic role requires a proactive individual who excels in multitasking, office management, and providing exceptional customer service. The Program Assistant will serve as a key point of contact for clients, vendors, and team members, ensuring efficient communication and seamless workflow. The ideal candidate is detail-oriented, tech-savvy, and capable of managing confidential information with professionalism. This paid position offers an exciting opportunity to contribute to impactful programs while developing valuable skills in office administration and client support.\nDuties\nManage front desk operations, greeting visitors and directing inquiries with professionalism and warmth\nHandle multi-line phone systems, answer calls promptly, and route messages accurately\nMaintain organized filing systems, both physical and digital, ensuring easy retrieval of documents\nPerform data entry tasks using Microsoft Office applications and specialized software like QuickBooks for bookkeeping purposes\nSupport calendar management by scheduling meetings, appointments, and events efficiently\nAssist with office management duties including supply inventory, equipment maintenance, and general administrative support\nProvide bilingual support to communicate effectively with diverse clients and stakeholders\nProofread correspondence, reports, and documents to ensure accuracy and clarity\nHandle confidential information discreetly while maintaining data integrity\nSupport client communication efforts through phone calls, emails, and in-person interactions\nExperience\nPrevious office experience or administrative support roles demonstrating strong organizational skills\nFamiliarity with QuickBooks or similar bookkeeping software is highly desirable\nExperience managing multi-line phone systems and front desk operations preferred\nBilingual proficiency in English and another language is a plus for effective client communication\nProven ability to handle clerical tasks such as filing, data entry, proofreading, and calendar management\nStrong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)\nExcellent customer service skills with a professional phone etiquette approach\nAbility to manage time effectively in a fast-paced environment while prioritizing tasks accurately\nPersonal assistant or office management experience is advantageous but not required\nPreferred Candidate Profile\nAssociate or bachelor's degree preferred, or equivalent relevant experience.\nTwo or more years of administrative, program support, project coordination, or Federal contractor experience.\nStrong Microsoft Office skills, document control discipline, and attention to detail.\nExperience handling sensitive records or supporting multiple concurrent workstreams.\nJoin us as a Program Assistant to be an integral part of our team dedicated to delivering exceptional program support while fostering a positive environment for clients and colleagues alike. This paid role offers meaningful work opportunities that help you grow your administrative expertise within a vibrant organization committed to excellence.\nPay: $82,000.00 - $113,000.00 per year\nBenefits:\n401(k)\nFlexible schedule\nWork Location: In person","company":"Shield Analysis Technology","rawCompany":"shield analysis technology","city":"Manassas","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-08-12T13:51:38.936Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"},{"code":"926110","title":"Administration of General Economic Programs","slug":"administration-of-general-economic-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Assistant","description":"Job Summary\nWe are seeking a dynamic and organized Program Assistant to support the smooth operation of our programs and administrative functions. This energetic role requires a proactive individual who excels in multitasking, office management, and providing exceptional customer service. The Program Assistant will serve as a key point of contact for clients, vendors, and team members, ensuring efficient communication and seamless workflow. The ideal candidate is detail-oriented, tech-savvy, and capable of managing confidential information with professionalism. This paid position offers an exciting opportunity to contribute to impactful programs while developing valuable skills in office administration and client support.\nDuties\nManage front desk operations, greeting visitors and directing inquiries with professionalism and warmth\nHandle multi-line phone systems, answer calls promptly, and route messages accurately\nMaintain organized filing systems, both physical and digital, ensuring easy retrieval of documents\nPerform data entry tasks using Microsoft Office applications and specialized software like QuickBooks for bookkeeping purposes\nSupport calendar management by scheduling meetings, appointments, and events efficiently\nAssist with office management duties including supply inventory, equipment maintenance, and general administrative support\nProvide bilingual support to communicate effectively with diverse clients and stakeholders\nProofread correspondence, reports, and documents to ensure accuracy and clarity\nHandle confidential information discreetly while maintaining data integrity\nSupport client communication efforts through phone calls, emails, and in-person interactions\nExperience\nPrevious office experience or administrative support roles demonstrating strong organizational skills\nFamiliarity with QuickBooks or similar bookkeeping software is highly desirable\nExperience managing multi-line phone systems and front desk operations preferred\nBilingual proficiency in English and another language is a plus for effective client communication\nProven ability to handle clerical tasks such as filing, data entry, proofreading, and calendar management\nStrong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)\nExcellent customer service skills with a professional phone etiquette approach\nAbility to manage time effectively in a fast-paced environment while prioritizing tasks accurately\nPersonal assistant or office management experience is advantageous but not required\nPreferred Candidate Profile\nAssociate or bachelor's degree preferred, or equivalent relevant experience.\nTwo or more years of administrative, program support, project coordination, or Federal contractor experience.\nStrong Microsoft Office skills, document control discipline, and attention to detail.\nExperience handling sensitive records or supporting multiple concurrent workstreams.\nJoin us as a Program Assistant to be an integral part of our team dedicated to delivering exceptional program support while fostering a positive environment for clients and colleagues alike. This paid role offers meaningful work opportunities that help you grow your administrative expertise within a vibrant organization committed to excellence.\nPay: $82,000.00 - $113,000.00 per year\nBenefits:\n401(k)\nFlexible schedule\nWork Location: In person","datePosted":"2026-08-12T13:51:38.936Z","dateModified":"2026-08-12T13:51:38.936Z","hiringOrganization":{"@type":"Organization","name":"Shield Analysis Technology","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Manassas","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"871334bbedbe11783ee0350f"},"url":"https://jobsearcher.com/jobs/871334bbedbe11783ee0350f"}}