Senior Administrative Assistant

Job OverviewBeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. The Senior Administrative Assistant provides high‑quality administrative support to Program and Study Management (P&S.M.), Region Americas, and Global Clinical Operations (GCO) US needs, independently improving operational efficiency across functions globally.Key ResponsibilitiesSupport GCO by actively managing administrative and project support tasks.Coordinate all domestic and international travel arrangements.Prepare and host key department meetings.Draft, review, and send communications on behalf of the executive.Maintain various records and documents.Provide general administrative and project support to various GCO and BeOne teams as assigned.Organize and schedule meetings (town halls, off‑sites, onboarding, celebration events, cross‑functional events) with a focus on budget control and continuous improvement.Handle expenses and reconcile corporate credit card expenses on a monthly basis.Ensure and maintain confidentiality of all appropriate communications and documentation.Understand business priorities and proactively streamline and optimize productivity across Global Clinical Operations through cross‑functional collaboration.Schedule and coordinate candidate phone, video, and in‑office interviews; arrange travel accommodations for out‑of‑state candidates.Coordinate onboarding processes and plans for new employees, including equipment setup and orientation.Organize office operations and procedures; coordinate with IT (GTS) and Workplace Services (WPS) on office equipment needs.Build and maintain internal cross‑functional relationships and provide general support to visitors.Participate actively in the planning and execution of company events on a quarterly basis; coordinate catering for meetings and events.Retrieve mail from lobby ambassador and deliver to GCO Clinical Business Operations team for action.Conduct clerical duties, including document management, organization, preparation, and management of high email volume.Remain flexible to take on other emerging assignments as needed.Supervisory responsibilities: None at this time.QualificationsHigh School Diploma required; Bachelor of Arts or Science preferred.Minimum of 7+ years of progressive administrative experience supporting high‑level leaders across multiple disciplines.Fast learner in a fast‑paced environment with strong multitasking skills.Ability to manage priorities independently and adapt to ambiguous situations.Strong organizational, communication, and problem‑solving skills; team‑oriented philosophy.Proven ability to relate well with all levels of management and peers.Computer SkillsHigh proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook, Teams), Concur, Zoom, Ariba, Icertis.TravelAs needed for off‑site meetings; flexibility to travel regularly to BeOne office.Compensation & BenefitsSalary Range: $36.68 – $45.68 per hour. Actual compensation is determined by factors such as skills, experience, certifications, education, training, and work location. Non‑Commercial roles are eligible for an annual bonus plan; Commercial roles are eligible for an incentive compensation plan. All employees have the opportunity to own shares through discretionary equity awards and the Employee Stock Purchase Plan.Benefits include Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness programs.Equal Opportunity EmployerBeOne is proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by applicable law. All employment is decided on the basis of qualifications, merit, and business need.Accommodation for Application ProcessIn order to ensure reasonable accommodation for individuals protected under Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, TitleI of the Americans with Disabilities Act of 1990, and other applicable federal, state or local laws, applicants who require accommodation in the job application process may contact accommodationsus@beonemed.com. #J-18808-Ljbffr