{"schemaVersion":"jobsearcher.job.v1","id":"855c86595e5cc66461bf3453","url":"https://jobsearcher.com/jobs/855c86595e5cc66461bf3453","canonicalUrl":"https://jobsearcher.com/jobs/855c86595e5cc66461bf3453","title":"Executive Assistant","description":"Job Title: Executive Assistant Duration: 5 Months Job Description Key job functions: Become the go‐to person for five senior level executives Phone management Calendar: Organize details of internal and external meetings, special events, conference calls, and conferences. This includes reserving rooms; placing catering orders; creating client‐related agendas; creating and printing, mailing, or emailing presentation materials associated with meetings.Travel & Expense: heavy international and domestic travel, including securing appropriate visas; submitting and reconciling all expenses, check requests Client reporting: update presentation materials and excel spreadsheets, send reports to clients as needed. Ad hoc projects and requests, sometimes of a personal nature, will form a large part of the responsibilities associated with this role. A willingness to be flexible and juggle multiple deadlines simultaneously is important.Skills:Experience working with Microsoft Office suite is required, with particular expertise in PowerPoint and Excel. Concur also required. Strong written and oral communication skills. Time management skills, ability to work independently. Attention to detail. Bachelor's degree preferred. Resourcefulness and ability to solve problems creatively is extremely important. Experience at a financial institution and familiarity with financial markets is preferred.","company":"Vertisystem","rawCompany":"vertisystem","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-10-10T13:06:22.560Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561312","title":"Executive Search Services","slug":"executive-search-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Job Title: Executive Assistant Duration: 5 Months Job Description Key job functions: Become the go‐to person for five senior level executives Phone management Calendar: Organize details of internal and external meetings, special events, conference calls, and conferences. This includes reserving rooms; placing catering orders; creating client‐related agendas; creating and printing, mailing, or emailing presentation materials associated with meetings.Travel & Expense: heavy international and domestic travel, including securing appropriate visas; submitting and reconciling all expenses, check requests Client reporting: update presentation materials and excel spreadsheets, send reports to clients as needed. Ad hoc projects and requests, sometimes of a personal nature, will form a large part of the responsibilities associated with this role. A willingness to be flexible and juggle multiple deadlines simultaneously is important.Skills:Experience working with Microsoft Office suite is required, with particular expertise in PowerPoint and Excel. Concur also required. Strong written and oral communication skills. Time management skills, ability to work independently. Attention to detail. Bachelor's degree preferred. Resourcefulness and ability to solve problems creatively is extremely important. Experience at a financial institution and familiarity with financial markets is preferred.","datePosted":"2026-10-10T13:06:22.560Z","dateModified":"2026-10-10T13:06:22.560Z","hiringOrganization":{"@type":"Organization","name":"Vertisystem","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"855c86595e5cc66461bf3453"},"url":"https://jobsearcher.com/jobs/855c86595e5cc66461bf3453"}}