Admin Svcs Associate

Job Description Job Description We are looking for an organized administrative team member to support daily operational activities in Columbus. This Long-term Contract position offers the opportunity to handle data administration, purchasing coordination, reporting, and stakeholder communication in a fast-paced onsite environment. The ideal candidate brings strong attention to detail, comfort with routine systems work, and the ability to keep records accurate, timely, and confidential. Responsibilities Maintain and update operational databases related to regulated programs, ensuring records remain accurate, complete, and audit-ready. Coordinate the purchasing process for supplies and services from request through documentation, while keeping financial and administrative records organized. Monitor a shared mailbox, respond to routine inquiries, and route messages to the appropriate contacts for timely follow-up. Prepare reports, spreadsheets, charts, and other supporting materials to help leadership review operational performance and key data points. Conduct administrative research, complete business forms, and organize documentation needed to support day-to-day departmental functions. Safeguard sensitive files and maintain structured recordkeeping practices for both digital and paper-based information. Assist with scheduling, logistics, and general office coordination to help ensure smooth execution of business activities. Minimum of 3 years of experience in an administrative support or executive assistant capacity. High school diploma or GED required. Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and related tools. Ability to perform accurate data entry and maintain detailed records with a high level of precision. Strong written and verbal communication skills for interacting with internal teams and external stakeholders. Experience preparing reports, spreadsheets, and basic visual summaries from operational data. Comfortable handling multiple priorities, maintaining confidentiality, and working effectively in an onsite office setting.