Program Support Administrator

Job Description Janicki Industries is an innovative, family-owned aerospace company located at the foot of the Cascades. We focus on engineering and manufacturing complex projects for companies in the aerospace, defense, and space industries. We are looking for a Program Support Administrator to join our growing team.This position is located on-site in Hamilton, Washington State.POSITION DESCRIPTIONThe Program Support Administrator may be responsible for managing sales and contract activities generated by the Space, Military, or Marine department. This includes, but is not limited to, participating in bidding projects, reviewing sales and contracts, and cost estimating.This position involves specialized and technical work requiring thorough knowledge of state and federal laws, best practices, and company policies and procedures. Strong communication skills and an excellent understanding of Janicki Industries' Manufacturing Processes, Standard Products, Accounting Processes, and Sales Processes are essential.This role requires the ability to work in a fast-paced, dynamic environment while effectively managing shifting priorities. It is also critical to maintain internal and external customer confidentiality.The following essential job functions are performed as a Program Support Administrator:Reviews and executes contracts, agreements, terms & conditions, and customer requirementsFacilitates the contract process by reviewing agreements for deviations from Janicki Industries' proposals and ensuring mutual agreement between JI and the customerCoordinates with customer representatives for Invoice Forecasting and with JI Accounting/BIS to capture required information and prepare Progress Payment forms (SF1443) for invoicingWorks closely with Program Managers to ensure contracts are executed within specified termsAssesses potential risks associated with contract terms and implements steps to mitigate themEnsures all contractual deadlines and conditions, including payments and shipments, are metMaintains an organized system of physical and digital recordsEstablishes standardized language for existing and new contractsReviews incoming quote requests (RFQs) to identify submission requirements and set up new projects using incoming dataCommunicates with customers and completes necessary reports, forms, and surveys.Leverages experience and judgment to effectively plan and accomplish goalsPrepares systems and supporting documents for the execution of shipping and invoicing.Monitors SQL reports and the Sales database to ensure accuracy and assists with troubleshooting report data in SAPTracks awarded projects to ensure alignment with scope and requirementsSupports the team in record management and documentation of project administration detailsDevelops and updates management reports and presentations as neededUnderstands Janicki Industries' business systems, procedures, and processes, ensuring seamless integrationSelf-motivated and detail-oriented, with strong organizational, written, and verbal communication skillsProficient in Microsoft Word, PowerPoint, Excel, SAP, and ECTRThrives under pressure while meeting multiple deadlines efficientlyMust have excellent communication skills, both verbal and written in the English languageBeing at work on time and maintaining good attendance is a condition of employment and is an essential function of the jobPerform other duties as assignedQUALIFICATIONSDue to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).This position requires the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Program or other Government Access Requirements are mandatory for this position and requires candidate agreed to enter a Continuous Evaluation program.EDUCATION/EXPERIENCEA bachelor's degree is required, preferably in business administration, program management, engineering, or a related field. Extensive industry experience may be substituted for education based on qualifications7–10 years of relevant experience in sales, contracts, or program management, with aerospace industry experience strongly preferredAdvanced proficiency in software programs, including Microsoft Office, SAP, SQL reporting, and other relevant business toolsExceptional verbal and written communication skills in English, with experience presenting to executives, managing customer relations, and negotiating contractsADDITIONAL INFORMATIONSalary range for this role is between $83,000 - $110,000 , plus discretionary bonus, 401(k) matching, vacation, and health benefits. Employees can also receive additional pay for off-shifts. The range provided is Janicki's estimate of the base compensation for this role. Actual amount offered will be based on job-related and non-discriminatory factors such as experience, location, education, training, skills, and abilitiesBy applying for this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified, you may be contacted for this and future openingsBENEFITSMedical, dental, and vision insurance with employer contributionDisability insurance as well as Life/AD&D insuranceHSA (Health Savings Account) with employer contribution and FSA (Flexible Savings Account)401k with employer matchingPaid time off and paid holidays (including two floating holidays)Education reimbursement programSeveral shift optionsPremium pay for off-shiftsNot sure that you'll be the perfect fit for this role? You should still apply! We'll review your application for other opportunities. We are always on the lookout for talented people!Janicki Industries is an Equal Opportunity Employer. Janicki Industries does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Janicki is proud to be a military friendly employer.Applicants or employees wishing to view a copy of Janicki Industries' Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should notify the Human Resources Department at (360) 404-1997.As a federal government contractor and a recipient of federal funding, Janicki is required to abide by federal drug testing requirements (including preemployment drug testing for cannabis). Additionally, because of Janicki's work on aerospace products and the high volume of safety sensitive positions, Janicki takes the safety of its employees very seriously and requires that employees pass a preemployment drug test prior to starting employment.