{"schemaVersion":"jobsearcher.job.v1","id":"83e24630adbdb96e83b668d4","url":"https://jobsearcher.com/jobs/83e24630adbdb96e83b668d4","canonicalUrl":"https://jobsearcher.com/jobs/83e24630adbdb96e83b668d4","title":"Project Administrator","description":"Who We Are:\n\nAt UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.\n\nPosition Overview:\n\nThe Project Administrator provides comprehensive administrative support to the Project Manager, executive leadership, and project teams. This role is pivotal in coordinating team efforts, facilitating project execution, and ensuring that all aspects of a project are well-organized and efficiently managed. Responsibilities include overseeing schedules, arranging assignments, tracking project progress, and analyzing outcomes to ensure projects are completed on time and within budget. The Project Administrator also handles reporting, addresses potential issues, incorporates team feedback, and supports both simple and complex project activities in collaboration with Project Managers and Coordinators.\n\nResponsibilities:\n\nPrepares action plans, conducts risk analyses and opportunities, and gathers necessary resources.\nInitiates and coordinates the submission of project proposals, contracts, and project modifications; stays involved with each project until they are completed; and assures projects are closed correctly.\nAssists in planning the budget for projects; tracks expenses and predicts future costs; and assesses and reports the impact of expenses vs. budgets.\nLeads the staff that prepares cost estimates and implements and uses tools to review and track new and ongoing projects, proposals, and addenda.\nDiscusses updates and liaises between clients, analysts, team leaders, and top management.\nProvides guidance and assistance on contractual requirements, prepares and submits project proposals and other required administrative support; and assures contract compliance.\nCommunicate with external clients when necessary to resolve contractual issues.\n\nJob Responsibilities Note:\n\nThe above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. UES retains the right to add to or change the duties of the position at any time.\n\nQualifications:\n\nHigh School Diploma or equivalent\n5+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry.\nStrong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.\nProficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus.\nExcellent verbal and written communication skills.\nAbility to work both independently and collaboratively in a fast-paced environment.\nFamiliarity with engineering, construction, or environmental services terminology and workflows is preferred.\n\nPreferred Qualifications:\nAssociate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.\nTravel Requirements:\n\n This position does not require regular travel as part of its primary responsibilities. However, occasional\ntravel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or\ncompany events. Travel, when necessary, will be communicated in advance and aligned with business\nneeds.\n\nPhysical Demands & Work Environment:\nThis position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.\nThe position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.\nThe role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.\nThe physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.\nEEO Statement:\n\nUES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here","company":"Universal Engineering Sciences","rawCompany":"universal engineering sciences","city":"Flagstaff","state":"AZ","isRemote":false,"isActive":false,"createdAt":"2026-10-30T10:03:01.097Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"541330","title":"Engineering Services","slug":"engineering-services"},{"code":"541690","title":"Other Scientific and Technical Consulting Services","slug":"other-scientific-and-technical-consulting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Administrator","description":"Who We Are:\n\nAt UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.\n\nPosition Overview:\n\nThe Project Administrator provides comprehensive administrative support to the Project Manager, executive leadership, and project teams. This role is pivotal in coordinating team efforts, facilitating project execution, and ensuring that all aspects of a project are well-organized and efficiently managed. Responsibilities include overseeing schedules, arranging assignments, tracking project progress, and analyzing outcomes to ensure projects are completed on time and within budget. The Project Administrator also handles reporting, addresses potential issues, incorporates team feedback, and supports both simple and complex project activities in collaboration with Project Managers and Coordinators.\n\nResponsibilities:\n\nPrepares action plans, conducts risk analyses and opportunities, and gathers necessary resources.\nInitiates and coordinates the submission of project proposals, contracts, and project modifications; stays involved with each project until they are completed; and assures projects are closed correctly.\nAssists in planning the budget for projects; tracks expenses and predicts future costs; and assesses and reports the impact of expenses vs. budgets.\nLeads the staff that prepares cost estimates and implements and uses tools to review and track new and ongoing projects, proposals, and addenda.\nDiscusses updates and liaises between clients, analysts, team leaders, and top management.\nProvides guidance and assistance on contractual requirements, prepares and submits project proposals and other required administrative support; and assures contract compliance.\nCommunicate with external clients when necessary to resolve contractual issues.\n\nJob Responsibilities Note:\n\nThe above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. UES retains the right to add to or change the duties of the position at any time.\n\nQualifications:\n\nHigh School Diploma or equivalent\n5+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry.\nStrong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.\nProficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus.\nExcellent verbal and written communication skills.\nAbility to work both independently and collaboratively in a fast-paced environment.\nFamiliarity with engineering, construction, or environmental services terminology and workflows is preferred.\n\nPreferred Qualifications:\nAssociate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.\nTravel Requirements:\n\n This position does not require regular travel as part of its primary responsibilities. However, occasional\ntravel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or\ncompany events. Travel, when necessary, will be communicated in advance and aligned with business\nneeds.\n\nPhysical Demands & Work Environment:\nThis position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.\nThe position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.\nThe role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.\nThe physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.\nEEO Statement:\n\nUES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here","datePosted":"2026-10-30T10:03:01.097Z","dateModified":"2026-10-30T10:03:01.097Z","hiringOrganization":{"@type":"Organization","name":"Universal Engineering Sciences","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Flagstaff","addressRegion":"AZ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"83e24630adbdb96e83b668d4"},"url":"https://jobsearcher.com/jobs/83e24630adbdb96e83b668d4"}}