{"schemaVersion":"jobsearcher.job.v1","id":"83946ebf8e7c17df76b997bb","url":"https://jobsearcher.com/jobs/83946ebf8e7c17df76b997bb","canonicalUrl":"https://jobsearcher.com/jobs/83946ebf8e7c17df76b997bb","title":"Executive Admin Assistant","description":"Job Title: Executive Assistant (Sales & Operations Support) Department: Sales\nReports to: CEO FLSA Status: Salary Exempt\nJob Summary:\nWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Company Executive in driving daily business operations. This role plays a critical part in ensuring efficiency across sales, procurement, and account management workflows, supporting the full lifecycle from sales order creation through purchasing, fulfillment, and vendor/customer coordination of new accounts.\nThe ideal candidate is highly resourceful, anticipates needs, and can manage multiple priorities while maintaining a high level of accuracy and professionalism in a fast-paced environment.\nEssential Duties, Functions and Responsibilities:\n\nPrepare reports, presentations, and business communications\nTrack action items, priorities, and deadlines to ensure timely execution\nServe as a liaison between leadership, internal teams, vendors, and customers\nProvide direct administrative support to the Company Executive including calendar management, meeting coordination, and travel arrangements\nNew Sales & Account Management Support\n\nAssist with new sales order entry, tracking, and updates within ERP/CRM systems\nSupport quote preparation, pricing coordination, and customer communications\nMaintain customer records, agreements, and documentation\nMonitor order progress and proactively communicate status updates\nAssist with issue resolution and customer follow-ups\n\nProcurement & Purchasing Support\n\nCreate and manage new purchase orders (POs) aligned with procurement strategy\nCoordinate with vendors on pricing, availability, and delivery timelines\nTrack procurement lifecycle from PO issuance through receipt and reconciliation\nSupport supplier communication and relationship management\nAssist in monitoring inbound inventory and delivery schedules\n\nOrder Lifecycle & Operations Coordination\n\nSupport full transaction lifecycle:\nNew Sales Order Purchase Order Shipment Invoice Payment Returns/RMA\nEnsure accuracy and consistency across all documentation and systems\nIdentify, troubleshoot, and escalate delays or discrepancies\nCoordinate cross-functionally with warehouse, finance, and operations teams\n\nData, Reporting & Process Support\n\nGenerate reports related to sales activity, procurement status, and order flow\nAssist leadership in tracking KPIs such as order volume, vendor performance, and turnaround times\nMaintain organized filing systems and operational documentation\nIdentify opportunities to improve administrative and workflow efficiencies\nCompetencies/Skills/Abilities:\n\n5+ years of experience in Executive Assistant, Sales Support, Procurement Support, or Operations roles\nExperience supporting senior leadership\nHands-on experience with ERP/CRM systems (e.g., NetSuite, SAP, Salesforce, or similar)\nProficiency in Microsoft Office / Google Workspace\nStrong organizational, multitasking, and time management skills\nHigh attention to detail and ability to manage confidential information\n\nPreferred\n\nExperience in procurement, supply chain, or distribution environments\nFamiliarity with order processing, purchasing workflows, and inventory coordination\nExperience in multi-channel sales environments (e-commerce + wholesale)\nExposure to vendor management and supplier coordination\n\nRequired Education and Experience:\n\nBachelor’s Degree preferred\nHighly proficient in Excel, required\nOrganization skills\nStrong phone, email and in-person communication\nHigh-paced, operations environment supporting procurement and sales execution\nRequires strong prioritization and ability to manage shifting deadlines\nHigh interaction with leadership, vendors, and internal teams\n\nWork Environment:\n\nWork is typically performed indoors in an environmentally controlled office environment. There is little to no exposure to extreme environmental conditions and/or job hazards.\nPhysical Work Conditions:\nThis position has the following body position requirements –\nActivity\n\n% Time Spent\n\nSitting\n\nStanding\n\nClimbing (ladders, scaffolds, poles)\n\nWalking or Running\n\nKneeling, Crouching, Stooping, Crawling\n\nKeeping or Regaining Balance\n\nUse of Hands (handle, control, feel)\n\nBending or Twisting the Body\n\nMaking Repetitive Motions\n\nTravel Required: NA\nRefreshed Tech is an equal opportunity employer.","company":"Refreshed Tech","rawCompany":"refreshed tech","city":"Charleston","state":"SC","isRemote":false,"isActive":false,"createdAt":"2026-08-14T14:27:30.887Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"423840","title":"Industrial Supplies Merchant Wholesalers","slug":"industrial-supplies-merchant-wholesalers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Admin Assistant","description":"Job Title: Executive Assistant (Sales & Operations Support) Department: Sales\nReports to: CEO FLSA Status: Salary Exempt\nJob Summary:\nWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Company Executive in driving daily business operations. This role plays a critical part in ensuring efficiency across sales, procurement, and account management workflows, supporting the full lifecycle from sales order creation through purchasing, fulfillment, and vendor/customer coordination of new accounts.\nThe ideal candidate is highly resourceful, anticipates needs, and can manage multiple priorities while maintaining a high level of accuracy and professionalism in a fast-paced environment.\nEssential Duties, Functions and Responsibilities:\n\nPrepare reports, presentations, and business communications\nTrack action items, priorities, and deadlines to ensure timely execution\nServe as a liaison between leadership, internal teams, vendors, and customers\nProvide direct administrative support to the Company Executive including calendar management, meeting coordination, and travel arrangements\nNew Sales & Account Management Support\n\nAssist with new sales order entry, tracking, and updates within ERP/CRM systems\nSupport quote preparation, pricing coordination, and customer communications\nMaintain customer records, agreements, and documentation\nMonitor order progress and proactively communicate status updates\nAssist with issue resolution and customer follow-ups\n\nProcurement & Purchasing Support\n\nCreate and manage new purchase orders (POs) aligned with procurement strategy\nCoordinate with vendors on pricing, availability, and delivery timelines\nTrack procurement lifecycle from PO issuance through receipt and reconciliation\nSupport supplier communication and relationship management\nAssist in monitoring inbound inventory and delivery schedules\n\nOrder Lifecycle & Operations Coordination\n\nSupport full transaction lifecycle:\nNew Sales Order Purchase Order Shipment Invoice Payment Returns/RMA\nEnsure accuracy and consistency across all documentation and systems\nIdentify, troubleshoot, and escalate delays or discrepancies\nCoordinate cross-functionally with warehouse, finance, and operations teams\n\nData, Reporting & Process Support\n\nGenerate reports related to sales activity, procurement status, and order flow\nAssist leadership in tracking KPIs such as order volume, vendor performance, and turnaround times\nMaintain organized filing systems and operational documentation\nIdentify opportunities to improve administrative and workflow efficiencies\nCompetencies/Skills/Abilities:\n\n5+ years of experience in Executive Assistant, Sales Support, Procurement Support, or Operations roles\nExperience supporting senior leadership\nHands-on experience with ERP/CRM systems (e.g., NetSuite, SAP, Salesforce, or similar)\nProficiency in Microsoft Office / Google Workspace\nStrong organizational, multitasking, and time management skills\nHigh attention to detail and ability to manage confidential information\n\nPreferred\n\nExperience in procurement, supply chain, or distribution environments\nFamiliarity with order processing, purchasing workflows, and inventory coordination\nExperience in multi-channel sales environments (e-commerce + wholesale)\nExposure to vendor management and supplier coordination\n\nRequired Education and Experience:\n\nBachelor’s Degree preferred\nHighly proficient in Excel, required\nOrganization skills\nStrong phone, email and in-person communication\nHigh-paced, operations environment supporting procurement and sales execution\nRequires strong prioritization and ability to manage shifting deadlines\nHigh interaction with leadership, vendors, and internal teams\n\nWork Environment:\n\nWork is typically performed indoors in an environmentally controlled office environment. There is little to no exposure to extreme environmental conditions and/or job hazards.\nPhysical Work Conditions:\nThis position has the following body position requirements –\nActivity\n\n% Time Spent\n\nSitting\n\nStanding\n\nClimbing (ladders, scaffolds, poles)\n\nWalking or Running\n\nKneeling, Crouching, Stooping, Crawling\n\nKeeping or Regaining Balance\n\nUse of Hands (handle, control, feel)\n\nBending or Twisting the Body\n\nMaking Repetitive Motions\n\nTravel Required: NA\nRefreshed Tech is an equal opportunity employer.","datePosted":"2026-08-14T14:27:30.887Z","dateModified":"2026-08-14T14:27:30.887Z","hiringOrganization":{"@type":"Organization","name":"Refreshed Tech","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Charleston","addressRegion":"SC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"83946ebf8e7c17df76b997bb"},"url":"https://jobsearcher.com/jobs/83946ebf8e7c17df76b997bb"}}