{"schemaVersion":"jobsearcher.job.v1","id":"83801fad2c8b99b42a1aa432","url":"https://jobsearcher.com/jobs/83801fad2c8b99b42a1aa432","canonicalUrl":"https://jobsearcher.com/jobs/83801fad2c8b99b42a1aa432","title":"Studio Coordinator","description":"Your Role\nGensler is seeking an experienced Studio Coordinator and Front Desk Concierge to join our team in Charlotte, located in the heart of Uptown. This role acts as the Director of First Impressions and will be the face of the organization and those who visit our office. This position is an integral member of the office and requires a true professional. All comings and goings are through this individual, plus there are many administrative support aspects with support for the design studio, marketing and accounting groups. If you are a person who prides themselves on their upbeat, professional demeanor and ability to multitask, this is a great role for you!\n\nWhat You Will Do\nStudio Operations\n\nAssist Studio Leaders with calendar management, booking travel, managing expenses, tracking of professional credentials.\n\nOwn and manage Studio-wide meetings; create and maintain schedule; work with studio leadership to develop agenda; manage action and follow up items; secure space and refreshments as required.\n\nAssist leadership with management of staffing for the studio.\n\nWork with Human Resources teammates on talent-related initiatives such as Professional Development Program process monitoring and tracking; onboarding monitoring and tracking; new hire set up.\n\nOther activities such as managing the studio PTO calendar.\n\nManage studio calendar and schedule meetings.\n\nOffice Concierge\n\nAs needed greet clients, vendors, and all visitors in a professional and courteous manner and notify appropriate staff upon arrival.\n\nManage the front office, reception area, break area, conference rooms, and kitchen.\n\nAnswer and direct incoming telephone calls.\n\nCollect mail, distribute, and coordinate deliveries.\n\nMaintain neatness in conference rooms, reception desk, break area, and kitchen. Includes loading/unloading dishwasher and stocking refrigerator.\n\nMaintain Office Calendar events and maintain Video Equipment calendar so they are up-to-date.\n\nManage conference room scheduling.\n\nManage Client contact information for Client Resource Management system for key office & studio leaders.\n\nNotify teammates of upcoming events: Studio meetings, All Staff meetings, Client meetings – when appropriate, Off-site Storage pickups, PTO, Director absences, etc.\n\nMeeting Notes, Letters, Memos, Work Authorizations, Transmittals, Budgets, Specifications, Project Directories, Punch Lists, and other documents as needed.\n\nManage learning platform data for staff along with CEU and professional licensure information.\n\nAssist with organizing and maintaining project filing with accounting department.\n\nAssist with event planning and coordination.\n\nProvide general information and assistance to visitors.\n\nLibrarian\n\nCoordinate with vendors and sales reps on product presentations, re-stocking samples, displaying samples, etc.\n\nAssist project teams in making sample requests to vendors & manufacturers.\n\nYour Qualifications\n\n3+ years of experience in an administrative capacity.\n\nCustomer service / concierge / front desk reception experience in an office environment.\n\nMicrosoft Office proficiency (Outlook, Word, Excel, PowerPoint), including experience managing multiple calendars in Outlook.\n\nProficient in booking complex travel.\n\nBasic aptitude with Adobe Suite (In Design) and Miro are preferred.\n\nFamiliarity with Salesforce a plus.\n\nProven attention to detail, with excellent organizational and technical skills.\n\nMust be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through.\n\nEstablished success prioritizing multiple tasks/projects simultaneously.\n\nExcellent communication and relationship management skills.\n\nAbility to interact professionally with individuals at all levels.\n\nProactive by nature and curious to learn more about our business.\n\nAbility to always maintain composure in hectic situations, quick to smile and a consistent positive “get it done” attitude.\n\nAbility to work regular business hours (8:30 am – 5:30 pm) Monday through Friday.\n\nEncouraged to have a LinkedIn public profile complete with current/past work information.\n\nCDFA (Certified Design Firm Administrator) certification is a plus.\n\nExpectations\n\nMaintain a high level of professionalism and confidentiality at all times.\n\nDemonstrate strong problem-solving skills and adaptability in a fast-paced environment.\n\nExhibit excellent time management and organizational skills.\n\nFoster a welcoming and positive atmosphere for all visitors and staff.\n\nContinuously seek opportunities for personal and professional growth.\n\nCollaborate effectively with team members across various departments.\n\nLife at Gensler\nAt Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes.\n\n#J-18808-Ljbffr","company":"SupportFinity","rawCompany":"supportfinity","city":"Charlotte","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-06-20T03:35:54.461Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-4171.00","title":"Receptionists and Information Clerks","slug":"receptionists-and-information-clerks"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"541490","title":"Other Specialized Design Services","slug":"other-specialized-design-services"},{"code":"541410","title":"Interior Design Services","slug":"interior-design-services"},{"code":"541310","title":"Architectural Services","slug":"architectural-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Studio Coordinator","description":"Your Role\nGensler is seeking an experienced Studio Coordinator and Front Desk Concierge to join our team in Charlotte, located in the heart of Uptown. This role acts as the Director of First Impressions and will be the face of the organization and those who visit our office. This position is an integral member of the office and requires a true professional. All comings and goings are through this individual, plus there are many administrative support aspects with support for the design studio, marketing and accounting groups. If you are a person who prides themselves on their upbeat, professional demeanor and ability to multitask, this is a great role for you!\n\nWhat You Will Do\nStudio Operations\n\nAssist Studio Leaders with calendar management, booking travel, managing expenses, tracking of professional credentials.\n\nOwn and manage Studio-wide meetings; create and maintain schedule; work with studio leadership to develop agenda; manage action and follow up items; secure space and refreshments as required.\n\nAssist leadership with management of staffing for the studio.\n\nWork with Human Resources teammates on talent-related initiatives such as Professional Development Program process monitoring and tracking; onboarding monitoring and tracking; new hire set up.\n\nOther activities such as managing the studio PTO calendar.\n\nManage studio calendar and schedule meetings.\n\nOffice Concierge\n\nAs needed greet clients, vendors, and all visitors in a professional and courteous manner and notify appropriate staff upon arrival.\n\nManage the front office, reception area, break area, conference rooms, and kitchen.\n\nAnswer and direct incoming telephone calls.\n\nCollect mail, distribute, and coordinate deliveries.\n\nMaintain neatness in conference rooms, reception desk, break area, and kitchen. Includes loading/unloading dishwasher and stocking refrigerator.\n\nMaintain Office Calendar events and maintain Video Equipment calendar so they are up-to-date.\n\nManage conference room scheduling.\n\nManage Client contact information for Client Resource Management system for key office & studio leaders.\n\nNotify teammates of upcoming events: Studio meetings, All Staff meetings, Client meetings – when appropriate, Off-site Storage pickups, PTO, Director absences, etc.\n\nMeeting Notes, Letters, Memos, Work Authorizations, Transmittals, Budgets, Specifications, Project Directories, Punch Lists, and other documents as needed.\n\nManage learning platform data for staff along with CEU and professional licensure information.\n\nAssist with organizing and maintaining project filing with accounting department.\n\nAssist with event planning and coordination.\n\nProvide general information and assistance to visitors.\n\nLibrarian\n\nCoordinate with vendors and sales reps on product presentations, re-stocking samples, displaying samples, etc.\n\nAssist project teams in making sample requests to vendors & manufacturers.\n\nYour Qualifications\n\n3+ years of experience in an administrative capacity.\n\nCustomer service / concierge / front desk reception experience in an office environment.\n\nMicrosoft Office proficiency (Outlook, Word, Excel, PowerPoint), including experience managing multiple calendars in Outlook.\n\nProficient in booking complex travel.\n\nBasic aptitude with Adobe Suite (In Design) and Miro are preferred.\n\nFamiliarity with Salesforce a plus.\n\nProven attention to detail, with excellent organizational and technical skills.\n\nMust be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through.\n\nEstablished success prioritizing multiple tasks/projects simultaneously.\n\nExcellent communication and relationship management skills.\n\nAbility to interact professionally with individuals at all levels.\n\nProactive by nature and curious to learn more about our business.\n\nAbility to always maintain composure in hectic situations, quick to smile and a consistent positive “get it done” attitude.\n\nAbility to work regular business hours (8:30 am – 5:30 pm) Monday through Friday.\n\nEncouraged to have a LinkedIn public profile complete with current/past work information.\n\nCDFA (Certified Design Firm Administrator) certification is a plus.\n\nExpectations\n\nMaintain a high level of professionalism and confidentiality at all times.\n\nDemonstrate strong problem-solving skills and adaptability in a fast-paced environment.\n\nExhibit excellent time management and organizational skills.\n\nFoster a welcoming and positive atmosphere for all visitors and staff.\n\nContinuously seek opportunities for personal and professional growth.\n\nCollaborate effectively with team members across various departments.\n\nLife at Gensler\nAt Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes.\n\n#J-18808-Ljbffr","datePosted":"2026-06-20T03:35:54.461Z","dateModified":"2026-06-20T03:35:54.461Z","hiringOrganization":{"@type":"Organization","name":"SupportFinity","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Charlotte","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"83801fad2c8b99b42a1aa432"},"url":"https://jobsearcher.com/jobs/83801fad2c8b99b42a1aa432"}}