{"schemaVersion":"jobsearcher.job.v1","id":"834a4bfeecd7fa2182cc0af6","url":"https://jobsearcher.com/jobs/834a4bfeecd7fa2182cc0af6","canonicalUrl":"https://jobsearcher.com/jobs/834a4bfeecd7fa2182cc0af6","title":"Office Coordinator","description":"Office Operations & Client Relations Coordinator\nGalindo Construction Inc.\nEstero, FL\nPart-Time | 32 Hours Per Week\nMonday–Thursday | 9:00 AM – 5:00 PM\n$22.00–$26.00 per hour, based on experience\nAbout Galindo Construction\nGalindo Construction is a family-owned residential construction company serving Naples, Bonita Springs, Estero, Marco Island, and Southwest Florida's premier communities. We specialize in high-end home renovations, additions, waterproofing, structural repairs, impact windows and doors, and custom residential projects.\nOur reputation has been built on exceptional customer service, communication, and quality workmanship. We are committed to creating an outstanding experience for every homeowner we serve.\nWe're not simply hiring an office assistant—we're looking for someone who wants to become a trusted member of our leadership team as our company continues to grow.\nAbout the Position\nWe are seeking an organized, proactive, and customer-focused professional who thrives in a fast-paced construction office and enjoys creating organized systems while delivering exceptional customer service.\nThis position is ideal for someone who enjoys creating systems, solving problems, helping people, and keeping projects organized from start to finish.\nAs our Office Operations & Client Relations Coordinator, you will work directly with ownership to support daily office operations while providing exceptional service to our homeowners, vendors, subcontractors, and field team.\nWe believe in investing in our employees. The successful candidate will receive structured training through written Standard Operating Procedures (SOPs), training videos, and hands-on coaching to confidently learn our systems and grow within the company.\nResponsibilities\nClient Relations\nAnswer incoming phone calls and emails professionally\nSchedule homeowner consultations and appointments\nFollow up with prospective and existing clients\nProvide exceptional customer service throughout each project\nMaintain positive relationships with homeowners, vendors, and referral partners\nOffice Operations\nCreate and manage projects within our CRM\nSchedule projects and maintain company calendars\nPrepare invoices, collect deposits, and process payments\nCoordinate project documentation from estimate through project completion\nMaintain organized digital and physical project files\nCoordinate referrals and client follow-up\nOrder and maintain office supplies\nAssist with improving office systems and workflows\nPermitting & Project Support\nSubmit permit applications and Notices of Commencement (NOCs)\nMaintain contractor licensing documentation\nTrack permit progress and inspections\nAssist with warranty documentation and project close-out\nSupport project coordination between homeowners, vendors, and field staff\nAdministrative Support\nProcess accounts payable\nMaintain organized company records and documentation\nSupport ownership with daily administrative and operational tasks\nAssist with special projects as assigned\nMinimum Qualifications\nMinimum of 2 years of experience working in a construction office or a closely related trade office is required.\nExperience coordinating schedules, projects, permits, or office operations.\nStrong customer service and communication skills.\nExcellent organizational and time management skills.\nAbility to multitask and prioritize work in a fast-paced environment.\nProficient in Email, Google Workspace, CRM's, and Phone Systems.\nComfortable learning new software and technology.\nPreferred Experience\nExperience with one or more of the following is preferred:\nResidential construction\nGeneral contractors or subcontractors\nRoofing, windows & doors, plumbing, electrical, HVAC, restoration, or similar trades\nProperty management\nPermitting and Notice of Commencement (NOC) preparation\nQuickBooks or similar accounting software\nCRM or job management software\nAccounts payable and invoicing\nWorking directly with homeowners, subcontractors, and vendors\nWe will train the successful candidate on our internal systems, SOPs, and software.\nWhat We're Looking For\nWe're looking for someone who is:\nFriendly, professional, and personable\nHighly organized and detail-oriented\nAn excellent communicator, both verbally and in writing\nComfortable speaking with homeowners, vendors, and subcontractors\nDependable, trustworthy, and accountable\nA self-starter who enjoys solving problems\nTakes initiative and enjoys improving systems and processes\nComfortable learning new software and technology\nInterested in growing into a long-term leadership role\nCompensation & Benefits\n$22.00–$26.00 per hour (based on experience)\nGuaranteed 32-hour workweek\nFour-day workweek (Monday–Thursday)\nPaid 30-minute lunch\n32 hours of Paid Time Off annually\nPaid training\nComprehensive SOP library and step-by-step video training\nOpportunity for advancement into Office Manager or Operations Leadership\nWhat Success Looks Like\nAfter your first year, you'll confidently manage many of our daily office operations, provide exceptional service to our homeowners, and play a key role in supporting the continued growth of Galindo Construction.\nWhy Join Galindo Construction?\nAt Galindo Construction, we believe great businesses are built on great relationships.\nYou'll work directly with ownership, make a meaningful impact on our company, and help support projects in some of Southwest Florida's most beautiful communities. We value integrity, professionalism, teamwork, and exceptional customer service.\nIf you're looking for more than just a job—and want to build a long-term career with a growing family-owned company—we'd love to meet you.\nPlease complete our required Google Hiring Questionnaire by copying and pasting the link below into your web browser.\nOnly candidates who complete the questionnaire will be considered for this position.\nhttps://forms.gle/WhRr46AxpwR4GknA9\nPlease feel free to reach out to us shall you have any questions.\n239-321-9076\ninfo@galindoconstruction.com\nGalindo Construction Inc.\nPay: $22.00 - $26.00 per hour\nBenefits:\nFlexible schedule\nPaid time off\nApplication Question(s):\nHow many years of construction office or related trade office experience do you have?\nWhat hourly rate are you seeking for your next position?\nPlease complete our required Google Hiring Questionnaire by copying and pasting the link below into your web browser. https://forms.gle/AbrNFPcDrkju8RiaA\nOnly candidates who complete the questionnaire will be considered for this position.\nWork Location: In person","company":"Galindo Construction","rawCompany":"galindo construction","city":"Estero","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-08-08T13:15:16.882Z","occupations":[{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"238390","title":"Other Building Finishing Contractors","slug":"other-building-finishing-contractors"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"},{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Office Coordinator","description":"Office Operations & Client Relations Coordinator\nGalindo Construction Inc.\nEstero, FL\nPart-Time | 32 Hours Per Week\nMonday–Thursday | 9:00 AM – 5:00 PM\n$22.00–$26.00 per hour, based on experience\nAbout Galindo Construction\nGalindo Construction is a family-owned residential construction company serving Naples, Bonita Springs, Estero, Marco Island, and Southwest Florida's premier communities. We specialize in high-end home renovations, additions, waterproofing, structural repairs, impact windows and doors, and custom residential projects.\nOur reputation has been built on exceptional customer service, communication, and quality workmanship. We are committed to creating an outstanding experience for every homeowner we serve.\nWe're not simply hiring an office assistant—we're looking for someone who wants to become a trusted member of our leadership team as our company continues to grow.\nAbout the Position\nWe are seeking an organized, proactive, and customer-focused professional who thrives in a fast-paced construction office and enjoys creating organized systems while delivering exceptional customer service.\nThis position is ideal for someone who enjoys creating systems, solving problems, helping people, and keeping projects organized from start to finish.\nAs our Office Operations & Client Relations Coordinator, you will work directly with ownership to support daily office operations while providing exceptional service to our homeowners, vendors, subcontractors, and field team.\nWe believe in investing in our employees. The successful candidate will receive structured training through written Standard Operating Procedures (SOPs), training videos, and hands-on coaching to confidently learn our systems and grow within the company.\nResponsibilities\nClient Relations\nAnswer incoming phone calls and emails professionally\nSchedule homeowner consultations and appointments\nFollow up with prospective and existing clients\nProvide exceptional customer service throughout each project\nMaintain positive relationships with homeowners, vendors, and referral partners\nOffice Operations\nCreate and manage projects within our CRM\nSchedule projects and maintain company calendars\nPrepare invoices, collect deposits, and process payments\nCoordinate project documentation from estimate through project completion\nMaintain organized digital and physical project files\nCoordinate referrals and client follow-up\nOrder and maintain office supplies\nAssist with improving office systems and workflows\nPermitting & Project Support\nSubmit permit applications and Notices of Commencement (NOCs)\nMaintain contractor licensing documentation\nTrack permit progress and inspections\nAssist with warranty documentation and project close-out\nSupport project coordination between homeowners, vendors, and field staff\nAdministrative Support\nProcess accounts payable\nMaintain organized company records and documentation\nSupport ownership with daily administrative and operational tasks\nAssist with special projects as assigned\nMinimum Qualifications\nMinimum of 2 years of experience working in a construction office or a closely related trade office is required.\nExperience coordinating schedules, projects, permits, or office operations.\nStrong customer service and communication skills.\nExcellent organizational and time management skills.\nAbility to multitask and prioritize work in a fast-paced environment.\nProficient in Email, Google Workspace, CRM's, and Phone Systems.\nComfortable learning new software and technology.\nPreferred Experience\nExperience with one or more of the following is preferred:\nResidential construction\nGeneral contractors or subcontractors\nRoofing, windows & doors, plumbing, electrical, HVAC, restoration, or similar trades\nProperty management\nPermitting and Notice of Commencement (NOC) preparation\nQuickBooks or similar accounting software\nCRM or job management software\nAccounts payable and invoicing\nWorking directly with homeowners, subcontractors, and vendors\nWe will train the successful candidate on our internal systems, SOPs, and software.\nWhat We're Looking For\nWe're looking for someone who is:\nFriendly, professional, and personable\nHighly organized and detail-oriented\nAn excellent communicator, both verbally and in writing\nComfortable speaking with homeowners, vendors, and subcontractors\nDependable, trustworthy, and accountable\nA self-starter who enjoys solving problems\nTakes initiative and enjoys improving systems and processes\nComfortable learning new software and technology\nInterested in growing into a long-term leadership role\nCompensation & Benefits\n$22.00–$26.00 per hour (based on experience)\nGuaranteed 32-hour workweek\nFour-day workweek (Monday–Thursday)\nPaid 30-minute lunch\n32 hours of Paid Time Off annually\nPaid training\nComprehensive SOP library and step-by-step video training\nOpportunity for advancement into Office Manager or Operations Leadership\nWhat Success Looks Like\nAfter your first year, you'll confidently manage many of our daily office operations, provide exceptional service to our homeowners, and play a key role in supporting the continued growth of Galindo Construction.\nWhy Join Galindo Construction?\nAt Galindo Construction, we believe great businesses are built on great relationships.\nYou'll work directly with ownership, make a meaningful impact on our company, and help support projects in some of Southwest Florida's most beautiful communities. We value integrity, professionalism, teamwork, and exceptional customer service.\nIf you're looking for more than just a job—and want to build a long-term career with a growing family-owned company—we'd love to meet you.\nPlease complete our required Google Hiring Questionnaire by copying and pasting the link below into your web browser.\nOnly candidates who complete the questionnaire will be considered for this position.\nhttps://forms.gle/WhRr46AxpwR4GknA9\nPlease feel free to reach out to us shall you have any questions.\n239-321-9076\ninfo@galindoconstruction.com\nGalindo Construction Inc.\nPay: $22.00 - $26.00 per hour\nBenefits:\nFlexible schedule\nPaid time off\nApplication Question(s):\nHow many years of construction office or related trade office experience do you have?\nWhat hourly rate are you seeking for your next position?\nPlease complete our required Google Hiring Questionnaire by copying and pasting the link below into your web browser. https://forms.gle/AbrNFPcDrkju8RiaA\nOnly candidates who complete the questionnaire will be considered for this position.\nWork Location: In person","datePosted":"2026-08-08T13:15:16.882Z","dateModified":"2026-08-08T13:15:16.882Z","hiringOrganization":{"@type":"Organization","name":"Galindo Construction","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Estero","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"834a4bfeecd7fa2182cc0af6"},"url":"https://jobsearcher.com/jobs/834a4bfeecd7fa2182cc0af6"}}