Inspection Coordinator

OverviewWe are seeking a highly organized and detail-oriented Inspections Coordinator to support daily operational activities within a fast-paced service environment. This role is responsible for coordinating work orders, managing schedules, tracking materials, and ensuring all required documentation is completed accurately and on time. The ideal candidate is proactive, customer-focused, and comfortable working cross-functionally with technicians, sales teams, project managers, and subcontractors to ensure seamless project execution and service delivery. ResponsibilitiesCreate, manage, and monitor work orders; provide status updates to customers and follow up with technicians as needed Review work orders to confirm completion and proper closure, ensuring all notes and pending items are addressed Prepare and process contract documentation and quality control (QC) paperwork Schedule and coordinate subcontractor work and technician appointments Maintain and manage appointment calendars and schedules Order materials and equipment as required for projects and service calls Receive, track, and distribute materials and equipment to technicians Conduct physical inventory counts and maintain accurate inventory records Complete and maintain daily operational reports Assist with coordinating customer notifications, scheduling logistics, and equipment procurement Serve as a liaison between Sales, Project Managers, and field technicians Perform additional administrative and operational duties as assigned QualificationsHigh School Diploma or General Education Degree (GED) required Minimum of 2+ years of administrative experience, preferably in a sales, service, or operations-based industry Experience processing purchase orders Working knowledge of ERP systems preferred Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) Strong organizational skills with attention to detail Excellent communication and time management skillsLocation: West Palm Beach, FLEmployment Type: 6-Month Contract-to-HireSchedule: Full-Time | Monday-Friday, 8:00 AM-4:00 PM (40 hours/week)