{"schemaVersion":"jobsearcher.job.v1","id":"82cc9afa3eca44e8dabcd708","url":"https://jobsearcher.com/jobs/82cc9afa3eca44e8dabcd708","canonicalUrl":"https://jobsearcher.com/jobs/82cc9afa3eca44e8dabcd708","title":"Event Coordinator","description":"About Ideas Events & Rentals\nSince 1992, under the direction of Founder & Creative Director, J. Riccardo Benavides, Ideas Events & Rentals has been the leading event décor and production company in the San Francisco Bay Area. Whether expressed in the skilled craftsmanship of custom fabricated builds, enduring design aesthetic or carefully curated furnishings, we strive to create environments uniquely tailored to each client.\nIdeas Events & Rentals is equally versatile in themed, contemporary, and traditionally designed events. Our approach is to go beyond decorating and to focus on every aspect of the event. With an extensive inventory of rentals, our designs contain a formula of elegant and transitional props. When it comes to Ideas, no detail goes overlooked.Good design is portraying the end user experience through a measured use of trend-forward furnishings, layouts that foster connectivity, activations that educate and engage clients, and innovation that conveys brand messaging. Be it an expo booth, multi-day conference, party, gala, reception, or a wedding, Ideas collaborates with clients cohesively to create a memorable experience.\nIn addition, our props and rentals are available on a per day or event basis, or for extended installations.\nWe bring your ideas to life!\nJob Overview\nWe are currently seeking an experienced Event Coordinator to manage our small and mid-size events. Our events occur throughout the Bay Area and US, and the Event Coordinator will have the responsibility of managing all aspects of planning and management for their assigned events.\nThe event coordinator will work closely with their clients to fully understand the vision for the event and establish a realistic budget.\nThe Event Coordinator also supports our Founder & Creative Director on various High-Profile events, as needed.\nA successful candidate will be extremely organized and be able to manage the logistics of multiple events simultaneously in a dynamic environment.\nThe Event Coordinator will report to the Creative Director and Chief Production Officer. This position can be offered as salaried or hourly.\nJob Duties\nSupport the procurement of new clients\nMaintain a working relationship with vendors and venues.\nManage end-to-end event details, including but not limited to rentals, props, design, venue, seating, dining, entertainment, guest speakers, and guest list, as needed.\nDelegate event planning tasks to other staff members where necessary.\nAttentive to the value of staying under budget while planning event specifications.\nIssue invoices and collect payments in a timely manner and create comprehensive and readable financial reports.\nMaintain current knowledge of Bay Area venues and vendor offerings\nOversee events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, coordinating with vendors, and managing take-down.\nCreate sales opportunities for future events during client liaisons and during events.\nPropose and follow through on initiatives to improve production workflows\nSkills and Qualifications\nRequired\nA proactive and pragmatic approach to problem solving\nAbility to work in-person from our office in San Francisco (94108)\n1 to 3 years of event management experience\nAbility to juggle multiple priorities in a dynamic environment\nExcellent communication skills in person, on video and phone calls, and over email and messaging\nConfident in asking for help and delegating tasks\nComfortable with MS Word, Excel, PowerPoint, Outlook and general computer fluency\nProven ability to implement process improvement initiatives\nWork Authorization for employment in the US\nAbility for a flexible schedule, weekend and early morning/night hours, as needed\nMust be able to lift at least 25 pounds\nPreferred\nExperience creating graphics and mock-ups with Adobe Illustrator and/or Photoshop\nKnowledge of San Francisco Bay Area community, events, venues, and vendors\nHands on experience with event and rental management software and databases\nWorking knowledge of Spanish\nSalary and Benefits\nPay to be set according to experience. Minimum salary of $52,000/year or $25.00/hour.\nKaiser Permanente healthcare at 50% coverage for full time employees\nReimbursed Clipper Card and MUNI pass for public transit commute, or parking fees for car commute\nCell phone bill reimbursement up to $50.00 per month\n5 days PTO\n5 days sick leave\n9 paid company holidays\nApplication Process\nPlease apply by emailing the listed email address with the subject line \"[Ideas Events & Rentals] Job Application – Event Coordinator\" and include the following information:\nA PDF attachment of your resume\nYour preferred start date\nYour phone number\nAny additional info you would like to provide (Optional – a cover letter is not necessary)\nApplicants who are selected for the next stage will be contacted via email to schedule a 30-minute Zoom interview, potentially followed by a 1-hour in-person or Zoom interview.\nJob Type: Full-time\nPay: From $25.00 per hour\nBenefits:\nHealth insurance\nSchedule:\nMonday to Friday\nAbility to commute/relocate:\nSan Francisco, CA 94108: Reliably commute or planning to relocate before starting work (Required)\nExperience:\nEvents management (Preferred)\nWork Location: In person","company":"Ideas Events Rentals","rawCompany":"ideas events rentals","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-04T13:44:06.521Z","occupations":[{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9072.00","title":"Entertainment and Recreation Managers, Except Gambling","slug":"entertainment-and-recreation-managers-except-gambling"}],"industries":[{"code":"561920","title":"Convention and Trade Show Organizers","slug":"convention-and-trade-show-organizers"},{"code":"711320","title":"Promoters of Performing Arts, Sports, and Similar Events without Facilities","slug":"promoters-of-performing-arts-sports-and-similar-events-without-facilities"},{"code":"561990","title":"All Other Support Services","slug":"all-other-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Event Coordinator","description":"About Ideas Events & Rentals\nSince 1992, under the direction of Founder & Creative Director, J. Riccardo Benavides, Ideas Events & Rentals has been the leading event décor and production company in the San Francisco Bay Area. Whether expressed in the skilled craftsmanship of custom fabricated builds, enduring design aesthetic or carefully curated furnishings, we strive to create environments uniquely tailored to each client.\nIdeas Events & Rentals is equally versatile in themed, contemporary, and traditionally designed events. Our approach is to go beyond decorating and to focus on every aspect of the event. With an extensive inventory of rentals, our designs contain a formula of elegant and transitional props. When it comes to Ideas, no detail goes overlooked.Good design is portraying the end user experience through a measured use of trend-forward furnishings, layouts that foster connectivity, activations that educate and engage clients, and innovation that conveys brand messaging. Be it an expo booth, multi-day conference, party, gala, reception, or a wedding, Ideas collaborates with clients cohesively to create a memorable experience.\nIn addition, our props and rentals are available on a per day or event basis, or for extended installations.\nWe bring your ideas to life!\nJob Overview\nWe are currently seeking an experienced Event Coordinator to manage our small and mid-size events. Our events occur throughout the Bay Area and US, and the Event Coordinator will have the responsibility of managing all aspects of planning and management for their assigned events.\nThe event coordinator will work closely with their clients to fully understand the vision for the event and establish a realistic budget.\nThe Event Coordinator also supports our Founder & Creative Director on various High-Profile events, as needed.\nA successful candidate will be extremely organized and be able to manage the logistics of multiple events simultaneously in a dynamic environment.\nThe Event Coordinator will report to the Creative Director and Chief Production Officer. This position can be offered as salaried or hourly.\nJob Duties\nSupport the procurement of new clients\nMaintain a working relationship with vendors and venues.\nManage end-to-end event details, including but not limited to rentals, props, design, venue, seating, dining, entertainment, guest speakers, and guest list, as needed.\nDelegate event planning tasks to other staff members where necessary.\nAttentive to the value of staying under budget while planning event specifications.\nIssue invoices and collect payments in a timely manner and create comprehensive and readable financial reports.\nMaintain current knowledge of Bay Area venues and vendor offerings\nOversee events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, coordinating with vendors, and managing take-down.\nCreate sales opportunities for future events during client liaisons and during events.\nPropose and follow through on initiatives to improve production workflows\nSkills and Qualifications\nRequired\nA proactive and pragmatic approach to problem solving\nAbility to work in-person from our office in San Francisco (94108)\n1 to 3 years of event management experience\nAbility to juggle multiple priorities in a dynamic environment\nExcellent communication skills in person, on video and phone calls, and over email and messaging\nConfident in asking for help and delegating tasks\nComfortable with MS Word, Excel, PowerPoint, Outlook and general computer fluency\nProven ability to implement process improvement initiatives\nWork Authorization for employment in the US\nAbility for a flexible schedule, weekend and early morning/night hours, as needed\nMust be able to lift at least 25 pounds\nPreferred\nExperience creating graphics and mock-ups with Adobe Illustrator and/or Photoshop\nKnowledge of San Francisco Bay Area community, events, venues, and vendors\nHands on experience with event and rental management software and databases\nWorking knowledge of Spanish\nSalary and Benefits\nPay to be set according to experience. Minimum salary of $52,000/year or $25.00/hour.\nKaiser Permanente healthcare at 50% coverage for full time employees\nReimbursed Clipper Card and MUNI pass for public transit commute, or parking fees for car commute\nCell phone bill reimbursement up to $50.00 per month\n5 days PTO\n5 days sick leave\n9 paid company holidays\nApplication Process\nPlease apply by emailing the listed email address with the subject line \"[Ideas Events & Rentals] Job Application – Event Coordinator\" and include the following information:\nA PDF attachment of your resume\nYour preferred start date\nYour phone number\nAny additional info you would like to provide (Optional – a cover letter is not necessary)\nApplicants who are selected for the next stage will be contacted via email to schedule a 30-minute Zoom interview, potentially followed by a 1-hour in-person or Zoom interview.\nJob Type: Full-time\nPay: From $25.00 per hour\nBenefits:\nHealth insurance\nSchedule:\nMonday to Friday\nAbility to commute/relocate:\nSan Francisco, CA 94108: Reliably commute or planning to relocate before starting work (Required)\nExperience:\nEvents management (Preferred)\nWork Location: In person","datePosted":"2026-08-04T13:44:06.521Z","dateModified":"2026-08-04T13:44:06.521Z","hiringOrganization":{"@type":"Organization","name":"Ideas Events Rentals","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"82cc9afa3eca44e8dabcd708"},"url":"https://jobsearcher.com/jobs/82cc9afa3eca44e8dabcd708"}}