{"schemaVersion":"jobsearcher.job.v1","id":"81589814635b904ae3a2004a","url":"https://jobsearcher.com/jobs/81589814635b904ae3a2004a","canonicalUrl":"https://jobsearcher.com/jobs/81589814635b904ae3a2004a","title":"Permit Coordinator/Admin","description":"About Us\nWe are a growing commercial construction firm committed to quality, efficiency, and exceptional project delivery. We pride ourselves on maintaining smooth workflows, strong municipal relationships, and high-performing team dynamics. We are seeking an organized, proactive Permit Coordinator / Admin to keep our project pipeline running seamlessly from inception to completion.\nOverview\nJoin our dynamic team as a Permit Coordinator/Admin, where your organizational prowess and administrative expertise will keep our operations running smoothly and efficiently. In this dual-function role, you will oversee project documentation, manage permit applications across various jurisdictions, and maintain clear communications among project managers, sub-contractors, and city/county officials. Your proactive approach and attention to detail will ensure compliance, streamline workflows, and support the overall success of our projects.\nDuties\nResearch, prepare and track permit and utility applications, renewals, and approvals across multiple departments.\nReview plans and documentation to ensure submittal packages meet municipal requirements.\nProcess and organize project paperwork, including Change Orders, Submittals, Requests for Information (RFIs) and Certificates of Insurance (COIs).\nMaintain organized filing systems for permits, documents, and correspondence, ensuring easy retrieval and confidentiality.\nAssist with data entry tasks using Microsoft Office programs and QuickBooks for bookkeeping and record keeping.\nSupport office management functions including scheduling appointments, managing calendars, and assisting with general administrative duties.\nSupport client communication efforts through phone support, email correspondence, and follow-up activities.\nProvide personal assistant support to team members as needed (including occasional errands) to facilitate smooth daily operations.\nExperience\nPrevious office experience in administrative or clerical roles with a focus on permit coordination or project support preferred.\nStrong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks or similar bookkeeping software.\nExcellent organizational skills with the ability to prioritize tasks effectively in a busy environment.\nDemonstrated experience in data entry, proofreading, filing, and managing multiple responsibilities simultaneously.\nBilingual capabilities are a plus (but not necessary) to enhance client interactions and team collaboration.\nFlorida Notary (not necessary).\nJoin us to be part of an energetic team that values proactive problem-solving, detailed organization, and excellent communication. Your contributions will directly impact our project success while providing you with valuable experience in permit coordination and office administration!\nPay: $24.00 - $28.00 per hour\nExperience:\nPermitting: 2 years (Required)\nConstruction administrative: 2 years (Required)\nAbility to Commute:\nOrmond Beach, FL 32174 (Preferred)\nWork Location: In person","company":"Great Southern Constructors","rawCompany":"great southern constructors","city":"Ormond Beach","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-08-05T15:43:55.936Z","occupations":[{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"238390","title":"Other Building Finishing Contractors","slug":"other-building-finishing-contractors"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Permit Coordinator/Admin","description":"About Us\nWe are a growing commercial construction firm committed to quality, efficiency, and exceptional project delivery. We pride ourselves on maintaining smooth workflows, strong municipal relationships, and high-performing team dynamics. We are seeking an organized, proactive Permit Coordinator / Admin to keep our project pipeline running seamlessly from inception to completion.\nOverview\nJoin our dynamic team as a Permit Coordinator/Admin, where your organizational prowess and administrative expertise will keep our operations running smoothly and efficiently. In this dual-function role, you will oversee project documentation, manage permit applications across various jurisdictions, and maintain clear communications among project managers, sub-contractors, and city/county officials. Your proactive approach and attention to detail will ensure compliance, streamline workflows, and support the overall success of our projects.\nDuties\nResearch, prepare and track permit and utility applications, renewals, and approvals across multiple departments.\nReview plans and documentation to ensure submittal packages meet municipal requirements.\nProcess and organize project paperwork, including Change Orders, Submittals, Requests for Information (RFIs) and Certificates of Insurance (COIs).\nMaintain organized filing systems for permits, documents, and correspondence, ensuring easy retrieval and confidentiality.\nAssist with data entry tasks using Microsoft Office programs and QuickBooks for bookkeeping and record keeping.\nSupport office management functions including scheduling appointments, managing calendars, and assisting with general administrative duties.\nSupport client communication efforts through phone support, email correspondence, and follow-up activities.\nProvide personal assistant support to team members as needed (including occasional errands) to facilitate smooth daily operations.\nExperience\nPrevious office experience in administrative or clerical roles with a focus on permit coordination or project support preferred.\nStrong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks or similar bookkeeping software.\nExcellent organizational skills with the ability to prioritize tasks effectively in a busy environment.\nDemonstrated experience in data entry, proofreading, filing, and managing multiple responsibilities simultaneously.\nBilingual capabilities are a plus (but not necessary) to enhance client interactions and team collaboration.\nFlorida Notary (not necessary).\nJoin us to be part of an energetic team that values proactive problem-solving, detailed organization, and excellent communication. Your contributions will directly impact our project success while providing you with valuable experience in permit coordination and office administration!\nPay: $24.00 - $28.00 per hour\nExperience:\nPermitting: 2 years (Required)\nConstruction administrative: 2 years (Required)\nAbility to Commute:\nOrmond Beach, FL 32174 (Preferred)\nWork Location: In person","datePosted":"2026-08-05T15:43:55.936Z","dateModified":"2026-08-05T15:43:55.936Z","hiringOrganization":{"@type":"Organization","name":"Great Southern Constructors","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Ormond Beach","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"81589814635b904ae3a2004a"},"url":"https://jobsearcher.com/jobs/81589814635b904ae3a2004a"}}