Executive Assistant

Join Expert MRI ' Where Healthcare Leadership Meets ExecutionAt One Source Medical Diagnostics, we're more than an imaging provider-we're a growing organization focused on delivering exceptional patient care, operational excellence, and strategic growth across multiple locations.We're seeking an experienced Executive Assistant to serve as the trusted right hand to our Chief Executive Officer (CEO).Let's be honest-this isn't a typical administrative role.We're looking for someone who thrives in the middle of the action. Someone who can keep priorities organized, projects moving, leaders accountable, and communication flowing across the organization. If you're highly organized, proactive, and enjoy turning ideas into execution, this could be the opportunity you've been looking for.Why This Role MattersThe CEO is responsible for driving the organization's vision, growth, and operational strategy. Your role is to ensure those priorities don't get lost in the day-to-day. You'll serve as the operational backbone behind executive leadership, helping coordinate initiatives, track deliverables, facilitate communication, and keep critical projects moving forward. Your ability to anticipate needs, manage competing priorities, and drive follow-through will have a direct impact on the success of the organization.What You'll GetCompetitive compensationOpportunity to work directly with executive leadershipExposure to strategic business initiatives and organizational growthHigh-visibility role with meaningful impactCollaborative and fast-paced healthcare environmentProfessional growth opportunities within a multi-site organizationWhat You'll Be DoingExecutive & Leadership SupportManage complex calendars, scheduling priorities, and executive communicationsPrepare reports, presentations, agendas, and briefing materialsAnticipate leadership needs and proactively support executive initiativesOptimize the CEO's time and focus on high-priority objectivesMeetings & Follow-ThroughCoordinate meetings involving leadership teams, operations, vendors, and external stakeholdersPrepare meeting materials and ensure attendees are preparedAttend meetings, capture key decisions, and document action itemsDistribute meeting summaries and follow-up communicationsTrack commitments and ensure deadlines are metProject & Operational CoordinationSupport organizational initiatives and operational improvement projectsMaintain project trackers, timelines, and status updatesCoordinate activities across multiple departments and locationsHelp drive accountability and execution throughout the organizationCommunication ManagementManage and prioritize executive communicationsDraft professional correspondence and responsesIdentify urgent matters requiring immediate attentionServe as a liaison between leadership, staff, vendors, and external partnersSales & Business SupportAssist with sales and business development initiativesCoordinate proposal development, client communications, and pipeline follow-upSupport cross-functional activities that contribute to organizational growthHelp ensure seamless execution of customer and operational objectivesCompliance & DocumentationMaintain tracking systems for key organizational deadlines and reporting requirementsAssist with audit readiness and document managementMaintain organized records and supporting documentationEnsure important deliverables and compliance-related activities remain on scheduleWhat We're Looking For3+ years of executive assistant, project coordination, healthcare administration, or leadership support experienceExceptional organizational and time management skillsAbility to manage multiple priorities in a fast-paced environmentStrong written and verbal communication skillsHigh level of professionalism, discretion, and confidentialityStrong follow-through and accountability mindsetAbility to work independently while collaborating across departmentsProficiency with Microsoft Office Suite and virtual meeting platformsBonus Points ForHealthcare industry experienceExperience supporting C-suite or executive leadershipMulti-site healthcare or service organization experienceProject management or operational coordination experienceFamiliarity with process improvement, compliance tracking, or organizational initiativesThe Bottom LineWe're looking for someone who doesn't just manage calendars-we're looking for someone who helps drive execution. If you're energized by organization, communication, project coordination, and being the person who keeps everything moving behind the scenes, we'd love to hear from you.BenefitsMedical, Dental & Vision InsuranceLife Insurance & AD&DShort-Term & Long-Term DisabilityEmployee Assistance Program (EAP)Paid Time OffPaid Sick TimePaid Holidays401(k)About Expert MRIExpert MRI is a leading outpatient radiology provider serving patients and referring physicians throughout Southern California. We are committed to delivering exceptional diagnostic imaging services while fostering a culture of teamwork, accountability, and excellence.Website: www.expertmri.comOne Source Medical Diagnostics / Expert MRI is an Equal Opportunity Employer.