{"schemaVersion":"jobsearcher.job.v1","id":"80dec4bc960cd259bee2f71e","url":"https://jobsearcher.com/jobs/80dec4bc960cd259bee2f71e","canonicalUrl":"https://jobsearcher.com/jobs/80dec4bc960cd259bee2f71e","title":"Administrative Assistant - Government Contracts","description":"Job Opportunity: Administrative Assistant - Contract Closeout Specialist\nOur dynamic team is expanding, and we are seeking a detail-oriented Administrative Assistant to serve as a Contract Closeout Specialist. This role is pivotal in supporting business growth and operations. The ideal candidate will be highly organized, personable, and eager to contribute meaningfully. Reporting directly to the President, the successful applicant must be a motivated self-starter capable of working independently and collaboratively in a fast-paced environment.\nLocation: Columbus, OH\nSchedule: Monday through Friday, minimum 38 hours per week\nCompensation: $18 - $20 per hour\nKey Responsibilities for Administrative Assistant:\nPrepare invoices and receiving reports utilizing the WAWF/PIEE system.\nProcess shipments upon receipt and prepare them for work order creation.\nUpdate QuickBooks records and generate invoices accurately.\nCommunicate with customers via email regarding discrepancies and shipment status updates.\nMaintain comprehensive data records by scanning and uploading contracts into the system.\nCreate work orders for shipments to ensure timely processing.\nGenerate military shipping labels for orders in compliance with relevant standards.\nQualifications for Administrative Assistant:\nBachelor's or Associate's degree in Business Administration, Accounting, or a related field preferred; however, a degree is not required for candidates with relevant experience.\nIdeally, 3-5 years of experience in an administrative role.\nStrong organizational and time-management skills, with exceptional attention to detail.\nProficiency in Microsoft Office Suite and email communication.\nExcellent written and verbal communication skills.\nDemonstrated self-motivation and reliability, including consistent punctuality.\nPay: $18.00 - $20.00 per hour\nExpected hours: 40.0 per week\nBenefits:\nHealth insurance\nPaid time off\nLanguage:\nEnglish (Required)\nAbility to Commute:\nColumbus, OH 43228 (Required)\nWork Location: In person","company":"Universal Processing","rawCompany":"universal processing","city":"Columbus","state":"OH","isRemote":false,"isActive":false,"createdAt":"2026-08-10T13:50:58.250Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant - Government Contracts","description":"Job Opportunity: Administrative Assistant - Contract Closeout Specialist\nOur dynamic team is expanding, and we are seeking a detail-oriented Administrative Assistant to serve as a Contract Closeout Specialist. This role is pivotal in supporting business growth and operations. The ideal candidate will be highly organized, personable, and eager to contribute meaningfully. Reporting directly to the President, the successful applicant must be a motivated self-starter capable of working independently and collaboratively in a fast-paced environment.\nLocation: Columbus, OH\nSchedule: Monday through Friday, minimum 38 hours per week\nCompensation: $18 - $20 per hour\nKey Responsibilities for Administrative Assistant:\nPrepare invoices and receiving reports utilizing the WAWF/PIEE system.\nProcess shipments upon receipt and prepare them for work order creation.\nUpdate QuickBooks records and generate invoices accurately.\nCommunicate with customers via email regarding discrepancies and shipment status updates.\nMaintain comprehensive data records by scanning and uploading contracts into the system.\nCreate work orders for shipments to ensure timely processing.\nGenerate military shipping labels for orders in compliance with relevant standards.\nQualifications for Administrative Assistant:\nBachelor's or Associate's degree in Business Administration, Accounting, or a related field preferred; however, a degree is not required for candidates with relevant experience.\nIdeally, 3-5 years of experience in an administrative role.\nStrong organizational and time-management skills, with exceptional attention to detail.\nProficiency in Microsoft Office Suite and email communication.\nExcellent written and verbal communication skills.\nDemonstrated self-motivation and reliability, including consistent punctuality.\nPay: $18.00 - $20.00 per hour\nExpected hours: 40.0 per week\nBenefits:\nHealth insurance\nPaid time off\nLanguage:\nEnglish (Required)\nAbility to Commute:\nColumbus, OH 43228 (Required)\nWork Location: In person","datePosted":"2026-08-10T13:50:58.250Z","dateModified":"2026-08-10T13:50:58.250Z","hiringOrganization":{"@type":"Organization","name":"Universal Processing","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Columbus","addressRegion":"OH","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"80dec4bc960cd259bee2f71e"},"url":"https://jobsearcher.com/jobs/80dec4bc960cd259bee2f71e"}}