{"schemaVersion":"jobsearcher.job.v1","id":"80bdcf3f2c2c62074ee58675","url":"https://jobsearcher.com/jobs/80bdcf3f2c2c62074ee58675","canonicalUrl":"https://jobsearcher.com/jobs/80bdcf3f2c2c62074ee58675","title":"Administrative Virtual Assistant","description":"About Us\nThe Learning Loft has partnered with Integral Partnerships, an educational staffing and therapy support company that works with schools, therapists, families, and community partners. Our team is committed to providing dependable administrative support, strong communication, and high-quality educational and therapy services.\nPosition Summary\nWe are seeking a highly organized, dependable, and proactive Administrative Virtual Assistant to support the daily administrative and operational needs of Integral Partnerships and affiliated private practice services.\nThis role will provide executive support, coordinate communication with school partners and therapists, manage weekly invoicing and timesheets, respond to inquiries, assist with marketing, and help maintain efficient day-to-day operations.\nThe ideal candidate is detail-oriented, professional, responsive, comfortable communicating by phone and email, and able to manage multiple priorities independently in a remote work environment.\nDuties\nProvide administrative support to company leadership\nManage reminders, deadlines, and follow-up tasks\nAssist with email organization and routine correspondence\nPrepare documents, spreadsheets, forms, and reports\nMaintain organized digital files and company records\nTrack projects and administrative action items\nAssist leadership with special projects and daily operational needs\nWeekly Invoicing\nPrepare and send weekly invoices to school partners and clients\nTrack invoice submission dates and payment status\nFollow up professionally regarding missing information or outstanding balances\nCommunicate billing questions to leadership as needed\nTimesheet Collection\nCollect weekly timesheets from therapists and team members\nReview timesheets for completeness and accuracy\nFollow up on missing or incomplete submissions\nOrganize timesheets for invoicing and payroll purposes\nMaintain accurate weekly timesheet records\nSchool Partner Communication\nRespond to routine school inquiries by phone and email\nFollow up on schedules, documents, invoices, meetings, and service-related requests\nMaintain professional and positive communication with school administrators\nRoute clinical, contractual, or urgent matters to the appropriate team member\nTherapist Communication\nCommunicate with therapists regarding timesheets, schedules, meetings, documents, and company updates\nSend reminders and follow up on outstanding tasks\nAssist with therapist onboarding and administrative documentation\nSupport communication between therapists, leadership, and school partners\nHelp coordinate scheduling changes and coverage needs\nMarketing\nAssist with ongoing marketing to schools and community partners\nMaintain school and prospective client contact lists\nSend approved outreach emails and follow-up messages\nAssist with newsletters, email campaigns, flyers, and social media content\nSchedule approved social media posts\nHelp track prospective partnerships and marketing follow-ups\nSupport outreach for educational and private practice services\nCustomer Service\nProvide professional and courteous customer service\nRespond promptly to general questions and inquiries\nDirect individuals to the appropriate team member\nMaintain a welcoming and solutions-focused approach\nDocument important concerns, requests, and follow-up needs\nProtect confidential information at all times\nPhone Support\nAnswer and return calls through the company phone system\nMonitor voicemail messages\nRespond to routine questions using approved information\nMaintain clear notes regarding calls and required follow-up\nProvide professional phone support to schools, therapists, families, and prospective clients\nMeeting Coordination\nSchedule quarterly leadership, and team meetings\nSend calendar invitations and reminders\nAssist with coordinating meetings with school partners and community organizations\nPrivate Practice Operations\nRespond to prospective client and family inquiries\nAssist with appointment scheduling and follow-up communication\nSend intake forms, service information, and approved documents\nReceive provider timesheets and organize billing information\nAssist with private practice invoicing and payment tracking\nSupport client retention, referral outreach, and community marketing\nHelp maintain organized client and provider records\nComplete administrative duties needed to support smooth private practice operations\nWix Inquiries\nMonitor Wix website contact form submissions\nRespond promptly using approved templates and information\nContact prospective clients, schools, and community partners\nTrack each inquiry and document follow-up activity\nRoute inquiries to the appropriate department or team member\nFollow up with leads who have not responded\nMaintain an organized inquiry and contact tracking system\nQualifications\nPrevious virtual assistant, administrative assistant, customer service, or office support experience preferred\nExcellent written and verbal communication skills\nStrong organizational and time-management abilities\nHigh attention to detail\nProfessional phone and email etiquette\nAbility to work independently and meet deadlines\nAbility to manage confidential information\nDependable internet connection and professional remote workspace\nComfortable working with multiple businesses, team members, and priorities\nPreferred Experience\nExperience with the following is preferred:\nGoogle Workspace\nMicrosoft Office\nWix\nQuickBooks or invoicing software\nCanva\nGoogle Voice or other business phone systems\nSocial media platforms\nEmail marketing platforms\nProject management systems\nEducational staffing, therapy services, healthcare, or private practice administration\nIdeal Candidate\nThe ideal candidate:\nIs organized, dependable, and responsive\nTakes initiative and follows through on tasks\nCommunicates professionally with schools, therapists, families, and leadership\nCan prioritize responsibilities without constant supervision\nIs comfortable handling phone calls, emails, billing, marketing, and scheduling\nEnjoys creating organized systems and supporting a growing company\nMaintains professionalism and confidentiality\nHow to Apply\nPlease submit:\nResume to info@thinkintegral.net\nTwo professional references\nAvailability for 10–15 hours per week\nWe are looking for a reliable Administrative Virtual Assistant who can provide consistent support, strengthen communication, and help maintain efficient operations across our educational and therapy services.\nPay: $16.00 - $20.00 per hour\nBenefits:\nFlexible schedule\nWork Location: Remote","company":"Learning Loft","rawCompany":"learning loft","city":"Loxahatchee","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-08-17T13:45:48.522Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"611110","title":"Elementary and Secondary Schools","slug":"elementary-and-secondary-schools"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Virtual Assistant","description":"About Us\nThe Learning Loft has partnered with Integral Partnerships, an educational staffing and therapy support company that works with schools, therapists, families, and community partners. Our team is committed to providing dependable administrative support, strong communication, and high-quality educational and therapy services.\nPosition Summary\nWe are seeking a highly organized, dependable, and proactive Administrative Virtual Assistant to support the daily administrative and operational needs of Integral Partnerships and affiliated private practice services.\nThis role will provide executive support, coordinate communication with school partners and therapists, manage weekly invoicing and timesheets, respond to inquiries, assist with marketing, and help maintain efficient day-to-day operations.\nThe ideal candidate is detail-oriented, professional, responsive, comfortable communicating by phone and email, and able to manage multiple priorities independently in a remote work environment.\nDuties\nProvide administrative support to company leadership\nManage reminders, deadlines, and follow-up tasks\nAssist with email organization and routine correspondence\nPrepare documents, spreadsheets, forms, and reports\nMaintain organized digital files and company records\nTrack projects and administrative action items\nAssist leadership with special projects and daily operational needs\nWeekly Invoicing\nPrepare and send weekly invoices to school partners and clients\nTrack invoice submission dates and payment status\nFollow up professionally regarding missing information or outstanding balances\nCommunicate billing questions to leadership as needed\nTimesheet Collection\nCollect weekly timesheets from therapists and team members\nReview timesheets for completeness and accuracy\nFollow up on missing or incomplete submissions\nOrganize timesheets for invoicing and payroll purposes\nMaintain accurate weekly timesheet records\nSchool Partner Communication\nRespond to routine school inquiries by phone and email\nFollow up on schedules, documents, invoices, meetings, and service-related requests\nMaintain professional and positive communication with school administrators\nRoute clinical, contractual, or urgent matters to the appropriate team member\nTherapist Communication\nCommunicate with therapists regarding timesheets, schedules, meetings, documents, and company updates\nSend reminders and follow up on outstanding tasks\nAssist with therapist onboarding and administrative documentation\nSupport communication between therapists, leadership, and school partners\nHelp coordinate scheduling changes and coverage needs\nMarketing\nAssist with ongoing marketing to schools and community partners\nMaintain school and prospective client contact lists\nSend approved outreach emails and follow-up messages\nAssist with newsletters, email campaigns, flyers, and social media content\nSchedule approved social media posts\nHelp track prospective partnerships and marketing follow-ups\nSupport outreach for educational and private practice services\nCustomer Service\nProvide professional and courteous customer service\nRespond promptly to general questions and inquiries\nDirect individuals to the appropriate team member\nMaintain a welcoming and solutions-focused approach\nDocument important concerns, requests, and follow-up needs\nProtect confidential information at all times\nPhone Support\nAnswer and return calls through the company phone system\nMonitor voicemail messages\nRespond to routine questions using approved information\nMaintain clear notes regarding calls and required follow-up\nProvide professional phone support to schools, therapists, families, and prospective clients\nMeeting Coordination\nSchedule quarterly leadership, and team meetings\nSend calendar invitations and reminders\nAssist with coordinating meetings with school partners and community organizations\nPrivate Practice Operations\nRespond to prospective client and family inquiries\nAssist with appointment scheduling and follow-up communication\nSend intake forms, service information, and approved documents\nReceive provider timesheets and organize billing information\nAssist with private practice invoicing and payment tracking\nSupport client retention, referral outreach, and community marketing\nHelp maintain organized client and provider records\nComplete administrative duties needed to support smooth private practice operations\nWix Inquiries\nMonitor Wix website contact form submissions\nRespond promptly using approved templates and information\nContact prospective clients, schools, and community partners\nTrack each inquiry and document follow-up activity\nRoute inquiries to the appropriate department or team member\nFollow up with leads who have not responded\nMaintain an organized inquiry and contact tracking system\nQualifications\nPrevious virtual assistant, administrative assistant, customer service, or office support experience preferred\nExcellent written and verbal communication skills\nStrong organizational and time-management abilities\nHigh attention to detail\nProfessional phone and email etiquette\nAbility to work independently and meet deadlines\nAbility to manage confidential information\nDependable internet connection and professional remote workspace\nComfortable working with multiple businesses, team members, and priorities\nPreferred Experience\nExperience with the following is preferred:\nGoogle Workspace\nMicrosoft Office\nWix\nQuickBooks or invoicing software\nCanva\nGoogle Voice or other business phone systems\nSocial media platforms\nEmail marketing platforms\nProject management systems\nEducational staffing, therapy services, healthcare, or private practice administration\nIdeal Candidate\nThe ideal candidate:\nIs organized, dependable, and responsive\nTakes initiative and follows through on tasks\nCommunicates professionally with schools, therapists, families, and leadership\nCan prioritize responsibilities without constant supervision\nIs comfortable handling phone calls, emails, billing, marketing, and scheduling\nEnjoys creating organized systems and supporting a growing company\nMaintains professionalism and confidentiality\nHow to Apply\nPlease submit:\nResume to info@thinkintegral.net\nTwo professional references\nAvailability for 10–15 hours per week\nWe are looking for a reliable Administrative Virtual Assistant who can provide consistent support, strengthen communication, and help maintain efficient operations across our educational and therapy services.\nPay: $16.00 - $20.00 per hour\nBenefits:\nFlexible schedule\nWork Location: Remote","datePosted":"2026-08-17T13:45:48.522Z","dateModified":"2026-08-17T13:45:48.522Z","hiringOrganization":{"@type":"Organization","name":"Learning Loft","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Loxahatchee","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"80bdcf3f2c2c62074ee58675"},"url":"https://jobsearcher.com/jobs/80bdcf3f2c2c62074ee58675"}}