{"schemaVersion":"jobsearcher.job.v1","id":"80b72205c7df4da7c9eb6d21","url":"https://jobsearcher.com/jobs/80b72205c7df4da7c9eb6d21","canonicalUrl":"https://jobsearcher.com/jobs/80b72205c7df4da7c9eb6d21","title":"Administrative Function Support","description":"Description\r\nJob Title: Administrative Function Support Location: Richmond, VA Employment Type: Temp (4 Months) Industry: Manufacturing Compensation: $23.39/Hour Schedule: 40 Hours/Week 1st Shift About the Opportunity: The Southeast Region Administrative Team serves as a critical support function for employees, customers, and leadership.\r\nThe role is designed to deliver consistent, highquality administrative support, ensure smooth office operations, enhance employee experience, and strengthen customer relationships across the Southeast Region.\r\nAdministrators are expected to operate with professionalism, discretion, collaboration, and a strong customerservice mindset while supporting the client values and regional objectives.\r\nWhy You'll Love Working Here: Supportive, team-driven culture that values collaboration, transparency, and accountability.\r\nOpportunity to grow your career with a global workforce solutions leader serving multiple industries.\r\nPeople-first environment that encourages employees to bring their authentic selves to work.\r\nStrong focus on partnership, innovation, and delivering meaningful results for clients and candidates.\r\nWhy This Opportunity is Exciting: This role offers the chance to join a company that prioritises both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally. About Acara Solutions Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide. Sound like a good fit? APPLY TODAY What You'll Do: Employee Support & Experience Coordinate new hire onboarding and firstday readiness\r\nManage cell phone coordination, upgrades, and support intake\r\nCoordinate computer equipment and IT service requests\r\nSupport fleet vehicle coordination and related processes\r\nServe as a trusted point of contact for employee inquiries and guidance\r\nPhone System & FrontLine Support Support a directdial phone system environment\r\nProfessionally assist callers in identifying the appropriate contact\r\nRoute inquiries efficiently to ensure timely resolution and support\r\nMail, Shipping & Package Coordination Pick up and distribute mail\r\nManage correspondence distribution\r\nCoordinate UPS, FedEx, and courier services\r\nEnsure timely handling of sensitive and priority materials\r\nOffice & Employee Engagement Activities Coordinate the annual employee appreciation event\r\nSupport office Town Halls\r\nLead quarterly community charity events (e.g., Toys for Tots, food and clothing drives)\r\nOrganize and support meetings and training (e.g., materials, catering needs, snacks, etc.)\r\nOffice Operations & Facilities Vendor Contract Management Support contracts and vendor relationships, including: Coffee services\r\nPest control\r\nJanitorial services\r\nShredding services\r\nFirstaid kit suppliers\r\nBuilding parking permits\r\nCoordinate renewals, service requests, and issue resolution\r\nLead renewals, remodels, and projects for the office, adjacent/warehouse, etc.\r\nOffice Operations Business licenses/Tax receipts.\r\nTechnology & Business Tools Proficiency Initial troubleshooting with employees based on manuals, before opening tickets in MyIt - training received from IT admin calls and documents shared.\r\nCoordinate and collaborate with new regional initiatives\r\nCoordinate and collaborate with other local businesses' needs\r\nTime management - Prioritize tasks and meet deadlines across competing demands\r\nClient service mindset - Deliver responsive, professional support to internal and external customers\r\nAnalytical and logical reasoning - Interpret information accurately and support sound decisionmaking\r\nConflict resolution and mediation - Navigate challenges professionally and promote positive outcomes\r\nJob Requirements\r\nWhat You'll Bring: High School Diploma or GED\r\n2+ years of experience in administrative support, office management, executive support, or a related business operations role.\r\nWhat Sets You Apart: Working knowledge of: Microsoft Outlook\r\nMicrosoft Word\r\nMicrosoft Excel\r\nMicrosoft PowerPoint\r\nCopilot\r\nKnowledge of the eVA system-Virginia's Marketplace\r\nAbility to learn and adapt to Siemens systems and digital tools (e.g., Digital display).\r\nProblemsolving and critical thinking - Ability to assess situations, identify solutions, and act decisively\r\nNegotiation skills - Balance priorities while maintaining strong relationships\r\nAdaptability and ability to manage pressure - Remain effective in a fastpaced, evolving environment\r\nDetailoriented - Ensure accuracy, consistency, and compliance in all work\r\nStrong organizational skills - Maintain structure, documentation, and workflow efficiency\r\nTeamwork and collaboration - Work effectively across offices, functions, and regions without physical onsite supervision\r\nDemonstrate professionalism, confidentiality, and accountability\r\nCollaborate across offices to support regional consistency\r\nCommunicate clearly, respectfully, and proactively\r\nEmbrace standardization while supporting local needs\r\nRepresent the client positively to employees, customers, and partners\r\nAdditional Information: Upon offer of employment, the individual will be subject to a background check.\r\nAfter you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.\r\nThe call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.\r\nAleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.\r\nApplicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.\r\nApply","company":"Aleron","rawCompany":"aleron","city":"Henrico","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-06-30T01:50:33.046Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Function Support","description":"Description\r\nJob Title: Administrative Function Support Location: Richmond, VA Employment Type: Temp (4 Months) Industry: Manufacturing Compensation: $23.39/Hour Schedule: 40 Hours/Week 1st Shift About the Opportunity: The Southeast Region Administrative Team serves as a critical support function for employees, customers, and leadership.\r\nThe role is designed to deliver consistent, highquality administrative support, ensure smooth office operations, enhance employee experience, and strengthen customer relationships across the Southeast Region.\r\nAdministrators are expected to operate with professionalism, discretion, collaboration, and a strong customerservice mindset while supporting the client values and regional objectives.\r\nWhy You'll Love Working Here: Supportive, team-driven culture that values collaboration, transparency, and accountability.\r\nOpportunity to grow your career with a global workforce solutions leader serving multiple industries.\r\nPeople-first environment that encourages employees to bring their authentic selves to work.\r\nStrong focus on partnership, innovation, and delivering meaningful results for clients and candidates.\r\nWhy This Opportunity is Exciting: This role offers the chance to join a company that prioritises both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally. About Acara Solutions Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide. Sound like a good fit? APPLY TODAY What You'll Do: Employee Support & Experience Coordinate new hire onboarding and firstday readiness\r\nManage cell phone coordination, upgrades, and support intake\r\nCoordinate computer equipment and IT service requests\r\nSupport fleet vehicle coordination and related processes\r\nServe as a trusted point of contact for employee inquiries and guidance\r\nPhone System & FrontLine Support Support a directdial phone system environment\r\nProfessionally assist callers in identifying the appropriate contact\r\nRoute inquiries efficiently to ensure timely resolution and support\r\nMail, Shipping & Package Coordination Pick up and distribute mail\r\nManage correspondence distribution\r\nCoordinate UPS, FedEx, and courier services\r\nEnsure timely handling of sensitive and priority materials\r\nOffice & Employee Engagement Activities Coordinate the annual employee appreciation event\r\nSupport office Town Halls\r\nLead quarterly community charity events (e.g., Toys for Tots, food and clothing drives)\r\nOrganize and support meetings and training (e.g., materials, catering needs, snacks, etc.)\r\nOffice Operations & Facilities Vendor Contract Management Support contracts and vendor relationships, including: Coffee services\r\nPest control\r\nJanitorial services\r\nShredding services\r\nFirstaid kit suppliers\r\nBuilding parking permits\r\nCoordinate renewals, service requests, and issue resolution\r\nLead renewals, remodels, and projects for the office, adjacent/warehouse, etc.\r\nOffice Operations Business licenses/Tax receipts.\r\nTechnology & Business Tools Proficiency Initial troubleshooting with employees based on manuals, before opening tickets in MyIt - training received from IT admin calls and documents shared.\r\nCoordinate and collaborate with new regional initiatives\r\nCoordinate and collaborate with other local businesses' needs\r\nTime management - Prioritize tasks and meet deadlines across competing demands\r\nClient service mindset - Deliver responsive, professional support to internal and external customers\r\nAnalytical and logical reasoning - Interpret information accurately and support sound decisionmaking\r\nConflict resolution and mediation - Navigate challenges professionally and promote positive outcomes\r\nJob Requirements\r\nWhat You'll Bring: High School Diploma or GED\r\n2+ years of experience in administrative support, office management, executive support, or a related business operations role.\r\nWhat Sets You Apart: Working knowledge of: Microsoft Outlook\r\nMicrosoft Word\r\nMicrosoft Excel\r\nMicrosoft PowerPoint\r\nCopilot\r\nKnowledge of the eVA system-Virginia's Marketplace\r\nAbility to learn and adapt to Siemens systems and digital tools (e.g., Digital display).\r\nProblemsolving and critical thinking - Ability to assess situations, identify solutions, and act decisively\r\nNegotiation skills - Balance priorities while maintaining strong relationships\r\nAdaptability and ability to manage pressure - Remain effective in a fastpaced, evolving environment\r\nDetailoriented - Ensure accuracy, consistency, and compliance in all work\r\nStrong organizational skills - Maintain structure, documentation, and workflow efficiency\r\nTeamwork and collaboration - Work effectively across offices, functions, and regions without physical onsite supervision\r\nDemonstrate professionalism, confidentiality, and accountability\r\nCollaborate across offices to support regional consistency\r\nCommunicate clearly, respectfully, and proactively\r\nEmbrace standardization while supporting local needs\r\nRepresent the client positively to employees, customers, and partners\r\nAdditional Information: Upon offer of employment, the individual will be subject to a background check.\r\nAfter you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.\r\nThe call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.\r\nAleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.\r\nApplicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.\r\nApply","datePosted":"2026-06-30T01:50:33.046Z","dateModified":"2026-06-30T01:50:33.046Z","hiringOrganization":{"@type":"Organization","name":"Aleron","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Henrico","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"80b72205c7df4da7c9eb6d21"},"url":"https://jobsearcher.com/jobs/80b72205c7df4da7c9eb6d21"}}