{"schemaVersion":"jobsearcher.job.v1","id":"7efcfcfe56c81a6592b40f00","url":"https://jobsearcher.com/jobs/7efcfcfe56c81a6592b40f00","canonicalUrl":"https://jobsearcher.com/jobs/7efcfcfe56c81a6592b40f00","title":"Project Manager Assistant","description":"Job Summary\r\nThe Project Manager Assistant is the administrative person for assigned project(s). The Project Manager Assistant ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company's requirements, including but not limited to, safety, quality, management and financial performance requirements. All aspects of the assigned work must be carried out as efficiently as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing and general verification of records to achieve Company performance and customer delivery goals.\r\nJob Duties and Responsibilities\r\nPerform assigned word processing, general filing, timekeeping, records management, correspondence and assigned project related financial documents processing.\r\nSelf-manage assigned workload distribution.\r\nMonitor, record and report project/job administrative progress and project/work related quality and safety issues and provide periodic reports on status to assigned supervisor.\r\nEffectively coordinate and maintain all project financial documents, software system inputs and related billing/invoicing issues per Company policies and procedures.\r\nMonitor, record and report project/work related quality and safety issues to assigned supervisor.\r\nAct as the project administrator for interface with customer representative(s).\r\nCreate, develop, implement and revise project process improvement(s).\r\nAble to preserve confidential information; self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously.\r\nManage calendars, schedule meetings and arrange travel itineraries, management of daily office activities.\r\nAssist the program accounting department, on multiple project sites, by spot checking Labor, Material, Other-expenses and Subcontractor costs that roll up into monthly Program reports.\r\nReview project site expenses.\r\nScreen telephone calls, resolve routine and complex inquiries. Tracking vacation & time off requests, maintain attendance database for Program employees.\r\nInteract and track program level billing, reporting and metrics (SPI's, KPI's, CPM)\r\nMaintain, check and revise program level dashboard reports due to client.\r\nPrepare & maintain daily reports for purchasing manager. Verify purchase orders for accuracy. Open and sort incoming mail.\r\nAble to create, correct and revise complex Excel spreadsheets, tables, charts and graphs.\r\nSchedule and help manage weekly and monthly meetings.\r\nSupport document control, spot check and maintain accuracy and delivery to our customer.\r\nConduct audits to ensure vendor/subcontractor compliance. Review invoices for accuracy and assist preparation for payment (supporting role)\r\nPerform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts)\r\nMaintain program level dashboards, input, data acquisition, collection\r\nMinimal to low level travel. Travel to project sites 1-3 day trips may be required on quarterly frequency, based on program level requirements of our customer\r\nOther responsibilities as assigned.\r\nMin USD $30.00/Hr.\r\nMax USD $35.00/Hr.\r\nQualifications\r\nPhysical and Mental Requirements\r\nMust be self-motivated, positive in approach, professional and help to create, develop and implement process improvement(s).\r\nMust promote the Company culture and mission to all employees, vendors, clients and business partners.\r\nMust possess proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel.\r\nMust have proven mid skill level to interpret project documents, including but not limited to, timesheets, spreadsheets and billing documents.\r\nMust be able to travel within branch territory and/or regional territory as needed.\r\nMust possess the ability to learn Company and customer project management systems.\r\nRegular attendance is mandatory.\r\nEducation, Certification, License, and Skill Requirements:\r\nMust possess at least a High School diploma or GED equivalency.\r\nMust have some experience in customer interface, such as liaison between the customer and the Company.\r\nMust possess a minimum of three (3) years working experience.\r\nMust have a minimum of two (2) years of experience in a related telecommunications or construction administrative position.\r\nMust be proficient with Microsoft Office (Word, Excel and MS Project).\r\nMust be able to effectively operate office equipment and computing devices commonly used in the industry.\r\nMust meet Company minimum driving standards.\r\nMust be able to manage multiple tasks/projects simultaneously.\r\nMust have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record keeping and audit.\r\nOverview\r\nIES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2024 fiscal year ending September 30, 2024, IES produced over $2.8+ billion in revenue and employed over 9,485 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply\r\nEEO Statement\r\nIES's policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.\r\nView Your Equal Employment Opportunity rights under the law. EEO is the Law poster | EEO is the Law poster supplement\r\nView IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster\r\nDisability Accommodation\r\nIES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.\r\nIES Participates in E-Verify\r\nE-Verify Information\r\nEnglish/Spanish\r\nRight to Work\r\nRight to Work\r\nEnglish\r\nSpanish\r\nLI-Onsite\r\nWorkplace Type\r\nOnsite\r\nJ-18808-Ljbffr","company":"Technibus","rawCompany":"technibus","city":"Conesville","state":"OH","isRemote":false,"isActive":false,"createdAt":"2026-08-08T01:22:35.534Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Manager Assistant","description":"Job Summary\r\nThe Project Manager Assistant is the administrative person for assigned project(s). The Project Manager Assistant ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company's requirements, including but not limited to, safety, quality, management and financial performance requirements. All aspects of the assigned work must be carried out as efficiently as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing and general verification of records to achieve Company performance and customer delivery goals.\r\nJob Duties and Responsibilities\r\nPerform assigned word processing, general filing, timekeeping, records management, correspondence and assigned project related financial documents processing.\r\nSelf-manage assigned workload distribution.\r\nMonitor, record and report project/job administrative progress and project/work related quality and safety issues and provide periodic reports on status to assigned supervisor.\r\nEffectively coordinate and maintain all project financial documents, software system inputs and related billing/invoicing issues per Company policies and procedures.\r\nMonitor, record and report project/work related quality and safety issues to assigned supervisor.\r\nAct as the project administrator for interface with customer representative(s).\r\nCreate, develop, implement and revise project process improvement(s).\r\nAble to preserve confidential information; self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously.\r\nManage calendars, schedule meetings and arrange travel itineraries, management of daily office activities.\r\nAssist the program accounting department, on multiple project sites, by spot checking Labor, Material, Other-expenses and Subcontractor costs that roll up into monthly Program reports.\r\nReview project site expenses.\r\nScreen telephone calls, resolve routine and complex inquiries. Tracking vacation & time off requests, maintain attendance database for Program employees.\r\nInteract and track program level billing, reporting and metrics (SPI's, KPI's, CPM)\r\nMaintain, check and revise program level dashboard reports due to client.\r\nPrepare & maintain daily reports for purchasing manager. Verify purchase orders for accuracy. Open and sort incoming mail.\r\nAble to create, correct and revise complex Excel spreadsheets, tables, charts and graphs.\r\nSchedule and help manage weekly and monthly meetings.\r\nSupport document control, spot check and maintain accuracy and delivery to our customer.\r\nConduct audits to ensure vendor/subcontractor compliance. Review invoices for accuracy and assist preparation for payment (supporting role)\r\nPerform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts)\r\nMaintain program level dashboards, input, data acquisition, collection\r\nMinimal to low level travel. Travel to project sites 1-3 day trips may be required on quarterly frequency, based on program level requirements of our customer\r\nOther responsibilities as assigned.\r\nMin USD $30.00/Hr.\r\nMax USD $35.00/Hr.\r\nQualifications\r\nPhysical and Mental Requirements\r\nMust be self-motivated, positive in approach, professional and help to create, develop and implement process improvement(s).\r\nMust promote the Company culture and mission to all employees, vendors, clients and business partners.\r\nMust possess proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel.\r\nMust have proven mid skill level to interpret project documents, including but not limited to, timesheets, spreadsheets and billing documents.\r\nMust be able to travel within branch territory and/or regional territory as needed.\r\nMust possess the ability to learn Company and customer project management systems.\r\nRegular attendance is mandatory.\r\nEducation, Certification, License, and Skill Requirements:\r\nMust possess at least a High School diploma or GED equivalency.\r\nMust have some experience in customer interface, such as liaison between the customer and the Company.\r\nMust possess a minimum of three (3) years working experience.\r\nMust have a minimum of two (2) years of experience in a related telecommunications or construction administrative position.\r\nMust be proficient with Microsoft Office (Word, Excel and MS Project).\r\nMust be able to effectively operate office equipment and computing devices commonly used in the industry.\r\nMust meet Company minimum driving standards.\r\nMust be able to manage multiple tasks/projects simultaneously.\r\nMust have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record keeping and audit.\r\nOverview\r\nIES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2024 fiscal year ending September 30, 2024, IES produced over $2.8+ billion in revenue and employed over 9,485 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply\r\nEEO Statement\r\nIES's policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.\r\nView Your Equal Employment Opportunity rights under the law. EEO is the Law poster | EEO is the Law poster supplement\r\nView IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster\r\nDisability Accommodation\r\nIES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.\r\nIES Participates in E-Verify\r\nE-Verify Information\r\nEnglish/Spanish\r\nRight to Work\r\nRight to Work\r\nEnglish\r\nSpanish\r\nLI-Onsite\r\nWorkplace Type\r\nOnsite\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T01:22:35.534Z","dateModified":"2026-08-08T01:22:35.534Z","hiringOrganization":{"@type":"Organization","name":"Technibus","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Conesville","addressRegion":"OH","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"7efcfcfe56c81a6592b40f00"},"url":"https://jobsearcher.com/jobs/7efcfcfe56c81a6592b40f00"}}