{"schemaVersion":"jobsearcher.job.v1","id":"7e79669421327a647355bc77","url":"https://jobsearcher.com/jobs/7e79669421327a647355bc77","canonicalUrl":"https://jobsearcher.com/jobs/7e79669421327a647355bc77","title":"Executive Program Admin Assistant","description":"This isn't just a job, it's a calling!\r\nOur mission at Meristem is to prepare young adults on the autism spectrum to build a strong sense of self, develop an enhanced social capacity, and create a life of increased social and economic independence. We strive to create a world where the unique capabilities of adults on the spectrum are respected and appreciated. We facilitate the ability of adults with autism to have full and meaningful lives, with ample opportunities for mainstream employment and independent living.\r\nWe operate a small college-like campus in Fair Oaks that houses many of our students full-time. We are passionate and dependable individuals who excel in a client-facing role and are motivated to help the client succeed. We are seeking a Program Executive Assistant who is passionate about neurodiversity, relationship-based work, and holistic therapeutic approaches.\r\nMeristem is a great place to work and grow. We all work together, motivating those around us with our commitment to high standards. At Meristem, we have a terrific work culture and provide an opportunity to work in a beautiful setting with an amazing purpose.\r\nAbout The Role\r\nThe Program Executive Assistant provides high-level administrative, operational, and systems support to the Executive Program Director of Meristem's Campus Program. This role is central to keeping a complex, multi-layered program running smoothly for 70+ clients and a diverse staff team.\r\nYou will serve as the coordination hub for scheduling, communication, documentation, financial tracking, and cross-department operations—allowing the Program Director to focus on strategic leadership and program development.\r\nLocation: 9200 Fair Oaks Blvd. Fair Oaks, CA 95628\r\nStatus: Exempt, Full-time\r\nSchedule: Full-time | Monday - Friday 7:00 am - 5:00 pm (occasional weekends as needed)\r\nSalary: $70,304 - $75,000 annually, depending on experience\r\nBenefits\r\nMedical plus $3k HRA to help offset medical costs\r\nDental, Vision, and 401K\r\nDaily lunch and snacks provided\r\nJob Responsibilities\r\nManage the Program Director's calendar, meetings, agendas, and communications\r\nMaintain organized digital/physical filing systems\r\nSupport daily use of Paylocity, KIBU, Bloomerang, and Microsoft Office\r\nBuild and maintain staff schedules; track coverage and compliance\r\nGenerate weekly/monthly reports on staffing, attendance, and program metrics\r\nCoordinate logistics for field trips, campus events, and staff meetings\r\nTrack PEX card usage, receipts, and assist with monthly reconciliation\r\nSupport budget tracking and Regional Center billing documentation\r\nOrganize materials for volunteer, after-school, weekend, and future programs\r\nEnsure timely follow-up on initiatives and serve as a communication hub\r\nMaintain strict confidentiality (HIPAA, FERPA, CA privacy laws)\r\nRequirements\r\n3-5+ years administrative or executive support experience\r\nStrong organization, accuracy, and systems thinking\r\nExcellent written and verbal communication\r\nProficiency in Microsoft Office, Excel, and Google Suite\r\nAbility to manage multiple priorities quickly and professionally\r\nComfort interacting with young adults on the autism spectrum\r\nProactive problem-solving and anticipation of needs\r\nWork Environment\r\nActive, outdoor campus setting; ability to walk 1.5 miles\r\nExposure to weather and agricultural elements\r\nOccasional lifting up to 50 lbs\r\nCollaborative, mission-driven team culture\r\nPreferred\r\nAssociate or Bachelor's degree\r\nExperience in human services, education, or fast-paced environments\r\nJ-18808-Ljbffr","company":"Meristem","rawCompany":"meristem","city":"California","state":"MO","isRemote":false,"isActive":false,"createdAt":"2026-08-08T01:02:27.003Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"},{"code":"621420","title":"Outpatient Mental Health and Substance Abuse Centers","slug":"outpatient-mental-health-and-substance-abuse-centers"},{"code":"624190","title":"Other Individual and Family Services","slug":"other-individual-and-family-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Program Admin Assistant","description":"This isn't just a job, it's a calling!\r\nOur mission at Meristem is to prepare young adults on the autism spectrum to build a strong sense of self, develop an enhanced social capacity, and create a life of increased social and economic independence. We strive to create a world where the unique capabilities of adults on the spectrum are respected and appreciated. We facilitate the ability of adults with autism to have full and meaningful lives, with ample opportunities for mainstream employment and independent living.\r\nWe operate a small college-like campus in Fair Oaks that houses many of our students full-time. We are passionate and dependable individuals who excel in a client-facing role and are motivated to help the client succeed. We are seeking a Program Executive Assistant who is passionate about neurodiversity, relationship-based work, and holistic therapeutic approaches.\r\nMeristem is a great place to work and grow. We all work together, motivating those around us with our commitment to high standards. At Meristem, we have a terrific work culture and provide an opportunity to work in a beautiful setting with an amazing purpose.\r\nAbout The Role\r\nThe Program Executive Assistant provides high-level administrative, operational, and systems support to the Executive Program Director of Meristem's Campus Program. This role is central to keeping a complex, multi-layered program running smoothly for 70+ clients and a diverse staff team.\r\nYou will serve as the coordination hub for scheduling, communication, documentation, financial tracking, and cross-department operations—allowing the Program Director to focus on strategic leadership and program development.\r\nLocation: 9200 Fair Oaks Blvd. Fair Oaks, CA 95628\r\nStatus: Exempt, Full-time\r\nSchedule: Full-time | Monday - Friday 7:00 am - 5:00 pm (occasional weekends as needed)\r\nSalary: $70,304 - $75,000 annually, depending on experience\r\nBenefits\r\nMedical plus $3k HRA to help offset medical costs\r\nDental, Vision, and 401K\r\nDaily lunch and snacks provided\r\nJob Responsibilities\r\nManage the Program Director's calendar, meetings, agendas, and communications\r\nMaintain organized digital/physical filing systems\r\nSupport daily use of Paylocity, KIBU, Bloomerang, and Microsoft Office\r\nBuild and maintain staff schedules; track coverage and compliance\r\nGenerate weekly/monthly reports on staffing, attendance, and program metrics\r\nCoordinate logistics for field trips, campus events, and staff meetings\r\nTrack PEX card usage, receipts, and assist with monthly reconciliation\r\nSupport budget tracking and Regional Center billing documentation\r\nOrganize materials for volunteer, after-school, weekend, and future programs\r\nEnsure timely follow-up on initiatives and serve as a communication hub\r\nMaintain strict confidentiality (HIPAA, FERPA, CA privacy laws)\r\nRequirements\r\n3-5+ years administrative or executive support experience\r\nStrong organization, accuracy, and systems thinking\r\nExcellent written and verbal communication\r\nProficiency in Microsoft Office, Excel, and Google Suite\r\nAbility to manage multiple priorities quickly and professionally\r\nComfort interacting with young adults on the autism spectrum\r\nProactive problem-solving and anticipation of needs\r\nWork Environment\r\nActive, outdoor campus setting; ability to walk 1.5 miles\r\nExposure to weather and agricultural elements\r\nOccasional lifting up to 50 lbs\r\nCollaborative, mission-driven team culture\r\nPreferred\r\nAssociate or Bachelor's degree\r\nExperience in human services, education, or fast-paced environments\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T01:02:27.003Z","dateModified":"2026-08-08T01:02:27.003Z","hiringOrganization":{"@type":"Organization","name":"Meristem","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"California","addressRegion":"MO","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"7e79669421327a647355bc77"},"url":"https://jobsearcher.com/jobs/7e79669421327a647355bc77"}}