{"schemaVersion":"jobsearcher.job.v1","id":"7e321bb5519eb2e21aed729b","url":"https://jobsearcher.com/jobs/7e321bb5519eb2e21aed729b","canonicalUrl":"https://jobsearcher.com/jobs/7e321bb5519eb2e21aed729b","title":"Dispatch Coordinator","description":"The Office Manager/Dispatch Coordinator position performs complex administrative work dealing with a wide variety of situations involving the clerical or administrative functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, parents, faculty, and other staff is essential.\nMust be willing and available to work nights, weekends, holidays and overtime when required.\nCharacteristic Duties and Responsibilities:\nCoordinates the ongoing functional activities of the department dispatch operation including the scheduling and training of all dispatch personnel. Operates and trains dispatchers on how to operate the Emergency Alert (Rave) System.\nFunctions as the primary contact with dispatchers for all activities, questions and concerns related to the dispatch operation. Assists the Director in the personnel evaluation process by providing preliminary performance information on dispatch effectiveness. Monitors and reviews dispatch logs as needed.\nProcesses, distributes and files incident reports and dispatch log records. Tracks and records statistical information for reports. Maintains backup report and dispatch log records.\nMonitor, review, track, and reconcile department expenditures and budgets including preparation of invoices, credit card statements, and requisitions for payments following accounting policies and procedures, resolving any discrepancies.\nMaintains daily police / security crime log as required by the 1999 and 2008 amendments to the Clery Act.\nCompiles data to meet federally mandated campus crime reporting act requirements.\nMaintains accurate telephone/extension listings and emergency notification files.\nPrepares and maintains all records pertaining to fleet operations, including requisitions, scheduling requests, maintenance and repair schedules, gasoline credit cards, vehicle mileage, and student driver authorizations. Maintains college vehicle registration records for faculty, staff and students.\nPrepares various reports and inspection records for monthly, semi-monthly, quarterly, semi-annual or annual distribution. Reports include: fleet billings, incident report summaries, residential life key box summaries, student key issuance reports, inspection. Records include: handrails, exit lights, fire extinguishers, exterior lighting, emergency lighting packs, smoke detector batteries, room and window checks, temperature checks, SPCC inspection, AED inspection, emergency telephone survey, etc. Schedules and assigns these completion dates with officers.\nMaintains the departmental website and updates as needed.\nUpdates approved S.O.P. and organizational manuals for the security department.\nMaintains files on room reservations, special event schedules and key checkout records.\nMaintains academic and residential key control and door indexes, and issuance lists.\nPrepares requisitions, vouchers, work requests, correspondence and provides general clerical support.\nInventories and orders office supplies, forms, etc. as necessary.\nReceives telephone calls for security and dispatches appropriate message or personnel.\nFunctions as the college information center for on-campus telecommunications.\nMonitors intrusion and fire alarm systems, parking lot camera and the C-Cure system for card access.\nDispatches officers, physical plant employees, emergency services and other support services as needed via two-way radio communications system.\nOther similarly related duties as assigned.\nCredentials and Experience:\nTwo-year degree or equivalent experience required. Bachelor's degree preferred.\nPrevious office manager and budget experience.\nStrong proficiency with Google and Microsoft Office software required.\nProficiency with the use of computers, technology and various application software programs required.","company":"Beloitcollege","rawCompany":"beloitcollege","city":"Beloit","state":"WI","isRemote":false,"isActive":false,"createdAt":"2026-04-12T20:42:26.214Z","occupations":[{"code":"43-5032.00","title":"Dispatchers, Except Police, Fire, and Ambulance","slug":"dispatchers-except-police-fire-and-ambulance"},{"code":"55-3015.00","title":"Command and Control Center Specialists","slug":"command-and-control-center-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"611210","title":"Junior Colleges","slug":"junior-colleges"},{"code":"922190","title":"Other Justice, Public Order, and Safety Activities","slug":"other-justice-public-order-and-safety-activities"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Dispatch Coordinator","description":"The Office Manager/Dispatch Coordinator position performs complex administrative work dealing with a wide variety of situations involving the clerical or administrative functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, parents, faculty, and other staff is essential.\nMust be willing and available to work nights, weekends, holidays and overtime when required.\nCharacteristic Duties and Responsibilities:\nCoordinates the ongoing functional activities of the department dispatch operation including the scheduling and training of all dispatch personnel. Operates and trains dispatchers on how to operate the Emergency Alert (Rave) System.\nFunctions as the primary contact with dispatchers for all activities, questions and concerns related to the dispatch operation. Assists the Director in the personnel evaluation process by providing preliminary performance information on dispatch effectiveness. Monitors and reviews dispatch logs as needed.\nProcesses, distributes and files incident reports and dispatch log records. Tracks and records statistical information for reports. Maintains backup report and dispatch log records.\nMonitor, review, track, and reconcile department expenditures and budgets including preparation of invoices, credit card statements, and requisitions for payments following accounting policies and procedures, resolving any discrepancies.\nMaintains daily police / security crime log as required by the 1999 and 2008 amendments to the Clery Act.\nCompiles data to meet federally mandated campus crime reporting act requirements.\nMaintains accurate telephone/extension listings and emergency notification files.\nPrepares and maintains all records pertaining to fleet operations, including requisitions, scheduling requests, maintenance and repair schedules, gasoline credit cards, vehicle mileage, and student driver authorizations. Maintains college vehicle registration records for faculty, staff and students.\nPrepares various reports and inspection records for monthly, semi-monthly, quarterly, semi-annual or annual distribution. Reports include: fleet billings, incident report summaries, residential life key box summaries, student key issuance reports, inspection. Records include: handrails, exit lights, fire extinguishers, exterior lighting, emergency lighting packs, smoke detector batteries, room and window checks, temperature checks, SPCC inspection, AED inspection, emergency telephone survey, etc. Schedules and assigns these completion dates with officers.\nMaintains the departmental website and updates as needed.\nUpdates approved S.O.P. and organizational manuals for the security department.\nMaintains files on room reservations, special event schedules and key checkout records.\nMaintains academic and residential key control and door indexes, and issuance lists.\nPrepares requisitions, vouchers, work requests, correspondence and provides general clerical support.\nInventories and orders office supplies, forms, etc. as necessary.\nReceives telephone calls for security and dispatches appropriate message or personnel.\nFunctions as the college information center for on-campus telecommunications.\nMonitors intrusion and fire alarm systems, parking lot camera and the C-Cure system for card access.\nDispatches officers, physical plant employees, emergency services and other support services as needed via two-way radio communications system.\nOther similarly related duties as assigned.\nCredentials and Experience:\nTwo-year degree or equivalent experience required. Bachelor's degree preferred.\nPrevious office manager and budget experience.\nStrong proficiency with Google and Microsoft Office software required.\nProficiency with the use of computers, technology and various application software programs required.","datePosted":"2026-04-12T20:42:26.214Z","dateModified":"2026-04-12T20:42:26.214Z","hiringOrganization":{"@type":"Organization","name":"Beloitcollege","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Beloit","addressRegion":"WI","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"7e321bb5519eb2e21aed729b"},"url":"https://jobsearcher.com/jobs/7e321bb5519eb2e21aed729b"}}