Trusts and Estates Project Coordinator PT

POSITION DESCRIPTION Trusts and Estates Part-Time Project Coordinator Harter Secrest & Emery is a full-service law firm founded in 1894, with offices in Rochester, Buffalo, Albany, Corning, and New York City. With over 125 lawyers, we offer the depth and breadth of legal talent and experience necessary to achieve exceptional results for our local, regional, and national clients. General Statement of Duties: The Project Coordinator will support the attorneys and paralegals in the Trusts and Estates practice group by overseeing the progress of all active matters and ensuring workflow and deadlines are met. The role serves as the central point of coordination for matter timeliness and the case management system. The Project Coordinator will work closely with the attorneys and paralegals to ensure that all matters are moving efficiently. The ideal candidate is detail oriented, organized and able to manage multiple priorities in a fast-paced environment. Job Responsibilities: Coordinate and track progress of Trusts and Estates projects, ensuring all deadlines are met Serve as the primary internal coordinator for matter timelines, deadlines and tasks Monitor and manage the Trust and Estate case management software program Track tax, court and internal deadlines and ensure timely communication to attorneys and paralegals Coordinate internally with attorneys and paralegals to confirm task ownership and completion status Provide regular updates to practice group leaders Assist with process improvement initiatives to improve efficiency and consistency Assist with billing, expense tracking, and reporting for Trusts and Estates matters Conduct research and summarize information for attorneys and paralegals, as needed Assist with special Trust & Estates projects as required Required Knowledge and Skills: Ability to lead projects, taking initiative to keep tasks moving forward in a timely manner Demonstrates proficiency in Microsoft Office (Word, Excel, Outlook); ability to utilize document management software efficiently Ability to handle sensitive information with discretion Demonstrates the ability to solve problems Ability to work independently, plan work and organize multi-stage projects, implement individual tasks, and complete assignments with minimal direction Demonstrates a high level of attention to detail, accurate with client information and documentation Strong organizational skills; ability to respond to multiple priorities and plan work to meet varying deadlines Strong verbal and written communication skills Professional demeanor and strong interpersonal and client service skills; ability to work effectively and collaboratively with attorneys and staff Education and Experience Requirements: Associate or Bachelor’s degree strongly preferred; equivalent experience considered A minimum of three years administrative or project coordination experience, prior experience in a law firm preferred Prior Trusts & Estates experience is preferred; knowledge of estate preparation including procedures, forms and terminology an asset. Notary Public license preferred. Position Status: Non-Exempt (hourly) Working Conditions: Normal office environment with little exposure to excessive noise, dust, temperature, and other variable conditions Part-time position 20 hours per week FLSA classification: Hourly Salary Range: $25 to $30 per hour This description is intended to describe the general content of and requirements for performance in this position. It is not to be interpreted as an exhaustive description of essential functions, responsibilities, and requirements. HARTER SECREST & EMERY LLP IS COMMITTED TO THE POLICY OF EQUAL EMPLOYMENT OPPORTUNITY. THIS POLICY EXPRESSLY PROHIBITS DISCRIMINATION ON THE BASIS OF SEX, RACE, COLOR, RELIGION, CREED, NATIONAL ORIGIN, AGE, MARITAL STATUS, FAMILY STATUS, SEXUAL ORIENTATION, DISABILITY, GENETIC PREDISPOSITION OR CARRIER STATUS, DOMESTIC VIOLENCE VICTIM STATUS, CRIMINAL CONVICTION, VETERAN STATUS OR STATUS AS A MEMBER OF ANY OTHER PROTECTED GROUP OR ACTIVITY.