{"schemaVersion":"jobsearcher.job.v1","id":"7c5a2b643348e1ca76e3a91f","url":"https://jobsearcher.com/jobs/7c5a2b643348e1ca76e3a91f","canonicalUrl":"https://jobsearcher.com/jobs/7c5a2b643348e1ca76e3a91f","title":"Coordinator, Development Operations & Database","description":"Job Title: Coordinator, Development Operations & Database\n\nJob Type: Full-Time\n\nReports to: Managing Director, Development & Communications\n\nLocation: Hybrid, minimum two days per week in office (New York City)\n\nFLSA Status: Non-Exempt\n\nSalary: $57K (non-negotiable)\n\nWork Schedule: Monday-Friday (Generally: 9:00am-5:00pm with 1 hour, unpaid break)\n\nWeekly Hours: 35\n\nWhy You’ll Love Working at LEAP\n\nAt LEAP, we don’t just build great programs — we build a great place to work. You’ll thrive here if you’re excited to be part of a mission-driven, people-centered, and joy-filled team.\n\nWe are:\n\n Community-oriented, believing in a shared moral responsibility\n\n Creative, flexible, and open-minded\n Collaborative and mission driven\n✅ Accountable to ourselves, each other, and our goals\n\n Committed to feedback and clear, consistent communication\n Champions of a compassionate and inclusive culture\n\n Supporters of self-care and the well-being of others\n And above all… FUN!\n\nAt LEAP, you’ll be empowered to grow, lead, and make a lasting impact — all while being part of a community that values who you are and what you bring.\n\nAbout the Role\n\nThe Coordinator, Development Operations & Database manages the day-to-day systems, data, and administrative infrastructure that support LEAP’s fundraising work. Reporting to the Managing Director of Development & Communications and working closely with the Manager, Individual Giving and Senior Manager, Grants, this role serves as the primary day-to-day administrator of LEAP’s Development Salesforce database while supporting the broader operations of the Development team. Responsibilities include gift processing, donor records, acknowledgments, reporting, donation platforms, wealth screening tools, other software systems, fundraising events support, and Development supplies management. This is an opportunity for a systems-minded, detail-oriented professional to develop deep expertise in nonprofit fundraising operations, database management, and donor stewardship.\n\nWhat You’ll Do\n\nServe as the primary day-to-day administrator of LEAP’s Development Salesforce database, ensuring accurate and reliable donor, prospect, gift, relationship, and campaign records.\n\nMaintain database integrity through regular data review, cleanup, deduplication, standardization, and quality-control processes.\n\nProcess and record gifts and pledges accurately and promptly across giving channels.\n\nManage donor acknowledgments and tax receipts, ensuring timely and accurate recognition of gifts.\n\nCreate and maintain campaigns, appeals, funds, donor lists, and other database structures that support fundraising activities.\n\nProduce routine reports, dashboards, mailing lists, and data pulls to support fundraising strategy, donor engagement, campaigns, and leadership reporting.\n\nPartner with the Manager, Individual Giving to execute donor segmentation, annual appeals, stewardship activities, recurring giving, and donor campaigns.\n\nMaintain accurate prospect, relationship, and engagement information and support prospect research and pipeline tracking.\n\nCoordinate gift and donation reconciliation with Finance and help ensure alignment between Salesforce and financial records.\n\nMaintain Development calendars, files, documentation, and administrative systems that keep the team organized and operating effectively.\n\nDevelop and maintain database procedures, data standards, and standard operating documentation to ensure consistent Development practices.\n\nTrain and support Development team members in effective Salesforce use and established data practices.\n\nIdentify opportunities to improve Salesforce functionality, database practices, workflows, reporting, and Development operations.\n\nSupport donor cultivation, stewardship, fundraising, and anniversary events through data preparation, tracking, logistics, and follow-up.\n\nSupport LEAP’s 50th Anniversary campaign through campaign setup, accurate constituent data, gift tracking, reporting, and Development operations.\n\nWhat You’ll Bring\n\nYou are a highly organized, systems-minded professional who takes pride in accurate data and well-run processes. You enjoy understanding how information fits together, solving problems, improving systems, and creating the reliable infrastructure that allows a fundraising team to build strong relationships and make informed decisions.\n\nCore Competencies & Strengths:\n\nDatabase administration and data integrity\n\nExceptional attention to detail and accuracy\n\nSystems thinking and problem solving\n\nData reporting and analysis\n\nProcess improvement and documentation\n\nOrganization and project coordination\n\nStrong follow-through and reliability\n\nComfort learning and troubleshooting technology\n\nAbility to manage recurring processes and deadlines\n\nClear written and verbal communication\n\nCollaborative and service-oriented approach\n\nSound judgment and discretion with confidential donor and financial information\n\nCuriosity and continuous learning\n\nCommitment to equity, inclusion, and LEAP’s mission\n\nRequired Qualifications:\n\n1–3 years of relevant experience in development operations, database administration, fundraising, nonprofit operations, or a related area; relevant internships or equivalent experience may be considered.\n\nExperience working with a CRM, donor database, or comparable data-management platform; Salesforce experience is strongly preferred.\n\nDemonstrated ability to maintain, review, and organize data with a high degree of accuracy.\n\nStrong spreadsheet skills and comfort working with datasets, lists, reports, and basic analysis.\n\nAbility to learn database functionality, troubleshoot routine issues, and develop effective systems and processes.\n\nStrong organizational and time-management skills, with the ability to manage recurring deadlines and multiple priorities.\n\nStrong written and verbal communication skills.\n\nAbility to handle donor, financial, and other confidential information with discretion.\n\nCommitment to LEAP’s mission and to expanding access to arts education for young people across New York City.\n\nPRE-EMPLOYMENT SCREENING\n\nPre-employment screening is required for this position, including but not limited to criminal history checks by regulating agencies as needed per placement.\n\nWE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER\n\nPlease note: In accordance with organizational policy, LEAP does not sponsor individuals on O-1 visas.","company":"Learning Through An Expanded Arts Program","rawCompany":"learning through an expanded arts program","city":"New York","state":"NY","isRemote":false,"isActive":false,"createdAt":"2026-11-06T10:25:54.571Z","occupations":[{"code":"13-1131.00","title":"Fundraisers","slug":"fundraisers"},{"code":"11-2033.00","title":"Fundraising Managers","slug":"fundraising-managers"},{"code":"15-1252.00","title":"Software Developers","slug":"software-developers"}],"industries":[{"code":"513210","title":"Software Publishers","slug":"software-publishers"},{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"},{"code":"541511","title":"Custom Computer Programming Services","slug":"custom-computer-programming-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Coordinator, Development Operations & Database","description":"Job Title: Coordinator, Development Operations & Database\n\nJob Type: Full-Time\n\nReports to: Managing Director, Development & Communications\n\nLocation: Hybrid, minimum two days per week in office (New York City)\n\nFLSA Status: Non-Exempt\n\nSalary: $57K (non-negotiable)\n\nWork Schedule: Monday-Friday (Generally: 9:00am-5:00pm with 1 hour, unpaid break)\n\nWeekly Hours: 35\n\nWhy You’ll Love Working at LEAP\n\nAt LEAP, we don’t just build great programs — we build a great place to work. You’ll thrive here if you’re excited to be part of a mission-driven, people-centered, and joy-filled team.\n\nWe are:\n\n Community-oriented, believing in a shared moral responsibility\n\n Creative, flexible, and open-minded\n Collaborative and mission driven\n✅ Accountable to ourselves, each other, and our goals\n\n Committed to feedback and clear, consistent communication\n Champions of a compassionate and inclusive culture\n\n Supporters of self-care and the well-being of others\n And above all… FUN!\n\nAt LEAP, you’ll be empowered to grow, lead, and make a lasting impact — all while being part of a community that values who you are and what you bring.\n\nAbout the Role\n\nThe Coordinator, Development Operations & Database manages the day-to-day systems, data, and administrative infrastructure that support LEAP’s fundraising work. Reporting to the Managing Director of Development & Communications and working closely with the Manager, Individual Giving and Senior Manager, Grants, this role serves as the primary day-to-day administrator of LEAP’s Development Salesforce database while supporting the broader operations of the Development team. Responsibilities include gift processing, donor records, acknowledgments, reporting, donation platforms, wealth screening tools, other software systems, fundraising events support, and Development supplies management. This is an opportunity for a systems-minded, detail-oriented professional to develop deep expertise in nonprofit fundraising operations, database management, and donor stewardship.\n\nWhat You’ll Do\n\nServe as the primary day-to-day administrator of LEAP’s Development Salesforce database, ensuring accurate and reliable donor, prospect, gift, relationship, and campaign records.\n\nMaintain database integrity through regular data review, cleanup, deduplication, standardization, and quality-control processes.\n\nProcess and record gifts and pledges accurately and promptly across giving channels.\n\nManage donor acknowledgments and tax receipts, ensuring timely and accurate recognition of gifts.\n\nCreate and maintain campaigns, appeals, funds, donor lists, and other database structures that support fundraising activities.\n\nProduce routine reports, dashboards, mailing lists, and data pulls to support fundraising strategy, donor engagement, campaigns, and leadership reporting.\n\nPartner with the Manager, Individual Giving to execute donor segmentation, annual appeals, stewardship activities, recurring giving, and donor campaigns.\n\nMaintain accurate prospect, relationship, and engagement information and support prospect research and pipeline tracking.\n\nCoordinate gift and donation reconciliation with Finance and help ensure alignment between Salesforce and financial records.\n\nMaintain Development calendars, files, documentation, and administrative systems that keep the team organized and operating effectively.\n\nDevelop and maintain database procedures, data standards, and standard operating documentation to ensure consistent Development practices.\n\nTrain and support Development team members in effective Salesforce use and established data practices.\n\nIdentify opportunities to improve Salesforce functionality, database practices, workflows, reporting, and Development operations.\n\nSupport donor cultivation, stewardship, fundraising, and anniversary events through data preparation, tracking, logistics, and follow-up.\n\nSupport LEAP’s 50th Anniversary campaign through campaign setup, accurate constituent data, gift tracking, reporting, and Development operations.\n\nWhat You’ll Bring\n\nYou are a highly organized, systems-minded professional who takes pride in accurate data and well-run processes. You enjoy understanding how information fits together, solving problems, improving systems, and creating the reliable infrastructure that allows a fundraising team to build strong relationships and make informed decisions.\n\nCore Competencies & Strengths:\n\nDatabase administration and data integrity\n\nExceptional attention to detail and accuracy\n\nSystems thinking and problem solving\n\nData reporting and analysis\n\nProcess improvement and documentation\n\nOrganization and project coordination\n\nStrong follow-through and reliability\n\nComfort learning and troubleshooting technology\n\nAbility to manage recurring processes and deadlines\n\nClear written and verbal communication\n\nCollaborative and service-oriented approach\n\nSound judgment and discretion with confidential donor and financial information\n\nCuriosity and continuous learning\n\nCommitment to equity, inclusion, and LEAP’s mission\n\nRequired Qualifications:\n\n1–3 years of relevant experience in development operations, database administration, fundraising, nonprofit operations, or a related area; relevant internships or equivalent experience may be considered.\n\nExperience working with a CRM, donor database, or comparable data-management platform; Salesforce experience is strongly preferred.\n\nDemonstrated ability to maintain, review, and organize data with a high degree of accuracy.\n\nStrong spreadsheet skills and comfort working with datasets, lists, reports, and basic analysis.\n\nAbility to learn database functionality, troubleshoot routine issues, and develop effective systems and processes.\n\nStrong organizational and time-management skills, with the ability to manage recurring deadlines and multiple priorities.\n\nStrong written and verbal communication skills.\n\nAbility to handle donor, financial, and other confidential information with discretion.\n\nCommitment to LEAP’s mission and to expanding access to arts education for young people across New York City.\n\nPRE-EMPLOYMENT SCREENING\n\nPre-employment screening is required for this position, including but not limited to criminal history checks by regulating agencies as needed per placement.\n\nWE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER\n\nPlease note: In accordance with organizational policy, LEAP does not sponsor individuals on O-1 visas.","datePosted":"2026-11-06T10:25:54.571Z","dateModified":"2026-11-06T10:25:54.571Z","hiringOrganization":{"@type":"Organization","name":"Learning Through An Expanded Arts Program","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"New York","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"7c5a2b643348e1ca76e3a91f"},"url":"https://jobsearcher.com/jobs/7c5a2b643348e1ca76e3a91f"}}