Executive Assistant to Founder/Chief Creative Officer (Part-time)

ABOUT USAD&Co. is an LA based boutique creative agency and content studio specializing in strategic storytelling, branded content, and creative campaigns for fashion, beauty, and lifestyle brands, with a strong focus on female audiences. Our agency is at the intersection of brand, content, and culture. We partner with clients to create strategic, visually compelling work that resonates and drives impact. Female owned and operated, AD&Co. is known for its collaborative approach, sharp creative instincts, and deep appreciation for design, storytelling, and modern brand-building.ABOUT THE ROLEWe’re seeking a highly intuitive, proactive Part-Time Executive Assistant (20-25 hours/week) to support the Founder & Chief Creative Officer. This is not a traditional assistant role, it’s for someone who thrives in a fast-moving creative environment, anticipates needs before they arise, and is excited about integrating AI tools to streamline workflows and elevate productivity.You’ll be a trusted right hand, helping manage the day-to-day while creating space for our founder to focus on big-picture thinking, creative leadership, and agency growth. Note this role will also include personal tasks. This is a unique opportunity to work closely with a creative founder at the intersection of brand, content, and culture. You’ll play a key role in shaping not just how the day runs, but how the business operates more intelligently and efficiently.RESPONSIBILITIES INCLUDE:Executive SupportManage complex calendars, scheduling across multiple time zones, shifting priorities, and last-minute changesCoordinate internal and external meetings, including client calls, creative reviews, and leadership sessionsHandle email management: drafting responses, flagging priorities, and maintaining inbox organizationPrepare agendas, notes, and follow-ups to keep things moving forwardSupport founder in prep for annual reviews and agency administrationTravel & LogisticsPlan and book domestic travel (flights, hotels, transportation, itineraries)Build seamless, thoughtful travel experiences with attention to detailManage expense tracking and receiptsOperations & Personal SupportAssist with light personal tasks (appointments, reservations, household coordination)Help keep day-to-day life running smoothly behind the scenesSupport onboarding of new tools, systems, and processesAI & Productivity IntegrationHelp implement and manage AI tools (including Claude and other assistants) to streamline workflowsIdentify opportunities to automate repetitive tasks and improve efficiencyOrganize digital systems, files, and knowledge for easy access and usabilityStay curious and proactive about new tools that can improve how we workWHO YOU AREHighly organized with exceptional attention to detailAnticipatory: you think two steps ahead and solve problems before they surfaceCalm under pressure and adaptable in a fast-paced, creative environmentTech-savvy and excited by AI tools and new ways of workingDiscreet, trustworthy, and professional with sensitive informationStrong communicator: clear, concise, and thoughtful in both written and verbal interactionsBased in Los Angeles and available for occasional in-office daysBONUS POINTSExperience supporting a founder, creative executive, or agency leaderFamiliarity with creative workflows, production, or content environmentsExperience with AI tools like Claude, ChatGPT, Notion AI, or similarA natural interest in design, beauty, fashion, culture, or storytellingREQUIRED EDUCATION & EXPERIENCEBachelor’s degree in Business, Marketing or related field preferred3-5 years of experience supporting a founder, creative executive, or agency leader preferred.2-3 years of experience working in a related field.REQUIRED SKILLSMacOS proficient with competency in Apple systemsAdvanced in Google Workspace (email, calendar, docs, slides, sheets)  Project management systems (i.e Asana, Monday, Basecamp) AI & Automation Tools (Claude, Otter.ai, Fireflies.ai, Perplexity AI, Grammarly, ChatGPT, Notion AI)Knowledge of file management (i.e Dropbox) and other administrative proceduresTravel and expense tracking software (Concur, TripIT, Expensify, TripActions, Google/Apple maps)Scheduling and Communication Tools (Calendly, Loom, Zoom, Slack)WORK SCHEDULED & ENVIRONMENTThis position is estimated to work between 20 and 25 hours per week. The work schedule is Monday- Friday, during the hours of 9:00am and 6:00pm. Please note that hours are not guaranteed and will fluctuate with clients’ needs, including flexibility to meet client needs in alternate time zones. This is a hybrid remote position. Job duties will be performed in your own home office location and in our South Culver City office. Your home office must include the ability to safeguard private and confidential information.PERKS & DETAILSPart-Time role (20-25 hours/week)$35/hourHybrid Remote Flexible ScheduleYear-End Week of RestPaid Sick LeaveBring your pet to workFun & supportive teamHOW TO APPLYPlease apply directly through LinkedIn OR you can send your resume and a brief cover letter explaining why you'd be a great fit for this role to:Email: careers@adandcompany.comSubject line: EA Applicant - Name